Did You Know s4

Important Information for Faculty

 You are responsible for obtaining your most up-to-date roster on Campus Connect. If you do not have a campus connect account, set one up right away!

 During the third week of the semester, you must report attendance to the Registrar’s Office. If there is a student who has NEVER ATTENDED your course, log onto Campus Connect and give the student a grade of “NW.” If everyone on your roster has attended the class, you must send an e-mail to the Registrar at [email protected] with the course name and number and simply write “all present.” This is necessary for financial aid purposes.

 At the end of the semester, it is imperative that your final grades are entered via Campus Connect within 24 hours after your last class meeting. Your delay in entering final grades may affect a student’s ability to take courses in the next semester.

 Once you have entered your grades on Campus Connect, you must submit a printed copy of your final grade roster (print off Campus Connect) to the Registrar’s office. Attendance rosters must also be submitted to the Registrar’s office.

If you have any questions about attendance or grade entry, please contact the Registrar’s Office. We are here to help you!

Amy J. Johnston Registrar 260-480-4255 [email protected]

(Continued below) REPORTING ATTENDANCE

 For instructors that do not have class(es) starting until later in the semester, please retain this email and report your attendance by the end of the third scheduled week of your class(es).

Please follow the instructions listed below to report attendance. This activity is required and must be performed by the end of the third scheduled week.

Sign on to Campus Connect at http://cc.ivytech.edu If you are having problems and do not know your username or password, please contact the Helpdesk at 1-877-IVY-TECH

1. Choose the FACULTY SERVICES tab 2. Under this tab, select the link located in the ONLINE STUDENT & FACULTY SERVICES box that says “Faculty click here to….:” 3. Under ONLINE FACULTY SERVICES click the sentence that begins “Post final grades…” 4. Click the FACULTY link. 5. Under GENERAL INFO, choose the SELECT TERM option and Choose SUMMER 2007 – click SUBMIT 6. Under the FACULTY tab, select GRADE COURSES 7. Select Course; click SUBMIT – This list reflects all students who are officially enrolled. A “W” in the grade column will indicate withdrawn students. Please do not allow a student to attend your class if he/she is not on the class list. Have that student Contact the Registrar’s Office immediately. 8. For each student that was absent in the FIRST AND SECOND weeks of the course and failed to notify you of his/her intention to continue, enter "NW" in the Final Grade column. 9. Enter Submit. a. Students who have missed the first two weeks and have the grade of “NW” entered by you will be dropped from the course and will not be reinstated. A student who wishes to be reinstated may do so only with instructor approval, and must complete a change of enrollment form to add the class in question, if approval is received. b. For those students who were absent for the first and second weeks and notified you of his/her intent to continue and you wish to have them remain in class, send me an e-mail at [email protected] and provide: Your name, the course number, the student’s name, and state “Missed first two weeks; do not drop.” The contact by the student will be considered their attendance.

10. If you have no problems with student attendance, send me an email at [email protected] and provide the following information by the end of your third scheduled week: Your name, the course number and section number, and state “No problems.” SPECIAL INFORMATION REGARDING REINSTATEMENTS - Reinstating students after dropping them for never attending should be an exception rather than the norm.

If you have any questions, please contact the Registrar’s Office. Thank you in advance for your timely submission of attendance reporting.

FINAL GRADES

Your final grades must be entered online via Campus Connect within 24 hours of your last class meeting.

To enter your grades:

 Go to http://cc.ivytech.edu  Login to campusconnect by entering your “User name” and “Password.” If you are a first time user, you will need to establish your “User name” and “Password” by clicking “First time users start here” and following the online instructions.  Click on the “Faculty Services” tab.  Scroll down and under “Online Student and Faculty Services,” click on “Faculty click here to post final grades…”  Click on “Faculty – Click here to continue…”  In the online Faculty Services box, click on the “Post final grades, view class lists, etc...”  Click on “Faculty-click here to continue during hours of availability.”  Look for the bold blue navigation bar on the top left corner and click on “General Info” then click on “Select Term.”  Click on drop down arrow and select appropriate semester.  Click on “Submit.”  Look for bold blue navigation bar on the top left corner and click on “Faculty” then click “Grade Courses.”  Scroll down and click on the drop down arrow. Select the course you want to grade.  Click on “Submit.”  Read “Grading Instructions.” Post grades in “Final Grade” box. Post “Last Date of Attendance” for all F and I grades.  Click “Submit.”  After submitting grades, print, sign and date roster.  To grade another course, click on “Select Another Course” and follow the previous steps.  Return rosters, along with grade/attendance records, to the Registrar’s Office, Room 1550. After 7 P.M., you may return them to the box labeled “Registrar” in the adjunct faculty mailroom. If you have problems signing onto Campus Connect, you will need to contact Dan Herr (Ext. 4151) in Human Resources. Once you have your sign on information, please contact the Registrar’s Office if you encounter any online grading issues.