St. Joseph S Health Cetnre

ST. JOSEPH’S HEALTH CETNRE GUELPH ONTARIO

BOARD OF TRUSTEES

OPEN MEETING

Thursday, January 24, 2013

M I N U T E S

1. Meeting

An open meeting of the Board of Trustees was held on Thursday, January 24, 2013 at 5:30 p.m. in the Board Room.

2. Attendance:

In attendance were: Shawn Clifford, Chair, Bernie Mitchell, Paul Mendonca. Cindy Kinnon, Don McKay, Adrian Darmon, Nan Anderson, Kathy Tschirhart, Peter J. Brazolot, Joe Tindale, Bill Koornstra, Marianne Walker, Andy Gazzola, Joan Norris, Sister Pat Valeriote, Cathy Morris

Excused: Roxanne Rose, Matt Stanley

Resource: Anne Groulx, Jennifer O’Brien, Mary DuQuesnay

3. Call to Order

Cindy Kinnon called the meeting to order and Adrian Darmon read a few of the Pope’s “tweets”.

The members read the Mission Statement in unison.

4. Declaration of Conflict of Interest

There was no conflict of interest declared.

5. Approval of Agenda

It was MOVED by Adrian Darmon, SECONDED by Andy Gazzola, VOTED and CARRIED:

THAT THE AGENDA BE APPROVED AS PRINTED AND CIRCULATED.

6. Presentation – Hospital Elder Life Program H.E.L.P.

Kathy Tschirhart introduced Zoe Richardson, Elder Life Specialist, and gave some background for H.E.L.P. Copies of the presentation were circulated and a copy is filed with and forms a part of these minutes.

1 This is a required program designed to help elderly patients get and stay mentally and physically well while in hospital.

Terrie Dean, Senior Director, Clinical Services is the lead within St. Joseph’s.

Staff are very excited about this volunteer driven program. This is an exceptional program for volunteers as they get hands on experience with patients. 90% of the volunteers are University students. Volunteers undergo extensive training and must be competent in interventions. It is anticipated that the volunteer base will be doubled by the end of February.

There was discussion about how indicators care developed and measured.

7. Quality Safety and Wellbeing

7.1 Mission, Ethics Quality Health Care Committee Report

Adrian Darmon reviewed the meeting of the Mission, Ethics, Quality Health Care Committee.

A Presentation on the Complex Continuing Care Program was given by Heather Moyer. (A copy is filed with and forms a part of these minutes). This program has 64 beds, 40 medically complex beds, 6 palliative care beds, 3 for peritoneal dialysis and 15 Restorative Care beds.

7.2 Patient Story

Kathy Tschirhart provided a story in which our Social Worker assisted a patient to resolve some financial issues.

8. Stewardship of our Resources.

8.1 Resource Planning Committee

Andy Gazzola reviewed the meeting of the Resource Planning Committee where the 2013/14 budget was discussed. More information will be supplied to the Board in the coming months. Insurance increased by 6% but the insurance company has been successful in holding the premium rates of the property down. We have added the supportive housing building and this has increased our assets.

Financial Statement

Copies of the Financial Statement for the Nine Months ended December 31, 2012 were circulated. (A copy is filed with and forms a part of these minutes). We are in a good position for year end.

It was noted that the Working Capital and Working Capital Ratio are the same as at end of last fiscal year.

2 There are no concerns regarding the financial position.

It was MOVED by Andy Gazzola, SECONDED by Peter J. Brazolot, VOTED and CARRIED:

THAT THE FINANCIAL STATEMENTS FOR THE NINE MONTHS ENDED DECEMBER 31, 2012 BE APPROVED.

Effective Stewardship

Copies of the Effective Stewardship of Financial Resources for the Nine Months ended December 31, 2012 were circulated. (A copy is filed with and forms a part of these minutes).

It was MOVED by Andy Gazzola, SECONDED by Bernie Mitchell, VOTED and CARRIED:

THAT THE EFFECTIVE STEWARDSHIP OF FINANCIAL RESOURCES AT DECMEBER 31, 2012 BE APPROVED.

Employer of Choice Report

Copies of the Employer of Choice Report were circulated. (A copy is filed with and forms a part of these minutes).

Jennifer O’Brien answered a query on turnover.

It was MOVED by Andy Gazzola, SECONDED by Joan Norris, VOTED and CARRIED:

THAT THE EMPLOYER OF CHOICE REPORT BE APPROVED.

9. Consent Agenda

It was MOVED by Shawn Clifford, SECONDED by Bill Koornstra, VOTED and CARRIED:

THAT THE BOARD OF TRUSTEES APPROVE THE MINUTES OF THE BOARD OF TRUSTEES OPEN MEETING OF DECEMBER 20, 2012 AND ACCEPT THE MINUTES OF THE PROFESSIONAL ADVISORY COMMITTEE OF JANUARY 8, 2013 AND THE MINUTES OF THE GOVERNANCE COMMITTEE OF JANUARY 14, 2013.

10. Reports

10.1 Foundation Vice Chair

Copies of the Foundation Vice Chair Report from Matt Stanley were circulated. (A copy is filed with and forms a part of these minutes).

3 10.2 Board Chair

Shawn Clifford reported that Cindy Kinnon, Marianne Walker and he met with Ted Arnott, MPP Wellington-Halton. They gave him an appreciation for the climate we are working in, ie the timeliness of funding decisions. A Health Care Update document was given to Ted Arnott. A copy of this document was circulated. (A copy is filed with and forms a part of these minutes).

Shawn also attended an OHA Member Engagement Forum in London, Ontario. He did respond with comments to the OHA Strategic vision.

10.2 President

Copies of the President’s Report were circulated and a copy is filed with and forms a part of these minutes. Marianne noted that the Rehab is moving forward. More information will come to the Board in February. Much work is still to be accomplished.

Copies of Dr. Sinha’s Living Longer, Living Well report was circulated. (A copy is filed with and forms a part of these minutes. Dr. Sinha was seconded to write this report for the government. To date, the government has acted on several pieces of this report. The complete final report has not yet been released.

The City of Guelph is hosting a LTC Needs Public Forum on January 29th from 4 – 5:30 p.m. at the Evergreen Seniors’ Community Centre to find out what the public thinks the City’s role should be in providing long term care. Legislation requires that every municipality in Ontario must have a long term care home. Board members are encouraged to attend the January 29th session, if unable to attend, a survey is provided on line. The newspaper article outlining this event will be forwarded to the members.

10.3 Volunteer Association

Anne Groulx reported that the Volunteer Association will hold a “penny drive”. They are also making a concerted effort to recruit more volunteers in order to open the Coffee Shop on weekends. A flyer will be available soon. Anne will e-mail the flyer to Bernie Mitchell. The Volunteer Association will also be recruiting Board members. Mary Collins, President has indicated that she will not run for another term.

11. Board Self Evaluation

The members agreed that they had enough information to make their decisions and that their decisions were consistent with the mission. They agreed that due diligence was exercised and that the Ethical Framework was followed in decision making.

12. Adjournment

4 It was MOVED by Don McKay, SECONDED by Joe Tindale, VOTED and CARRIED:

THAT THE MEETING ADJOURN – 7:10 p.m.

Shawn Clifford Marianne Walker Chair Secretary Board of Trustees Board of Trustees

Christine McMeekin Recording Secretary