AIAA Structures Technical Committee

Guidebook

July 2012

1 Introduction

This guidebook documents the practices and guidelines of the AIAA Structures (STR) Technical Committee (TC). The Structures Technical Committee (STRTC) is part of the Aerospace Design and Structures Group under the Deputy Director for Structures. There is considerable latitude in the definition of committee activities. The two primary functions of the STRTC are: (1) support for organization and contributions to the annual Structures, Structural Dynamics and Materials (SDM) Conference which is jointly sponsored by AIAA, ASME, ASCE, AHS and ASC, and (2) participation in the AIAA awards process. In addition, the committee is asked to provide input on current aerospace structures issues. Other activities are at the discretion of the committee membership as approved by the STRTC Chair.

Note that starting in 2014, AIAA plans to group the SDM Conference with the Aerospace Sciences Meeting and several smaller conferences in a single event, tentatively called the Science and Technology Forum and Exposition. SDM would become a “tier” within this larger event. The new event would be held in January instead of the late April/early May timeframe of the existing SDM. At the least, this will substantially change the timelines presented in this Guidebook.

1.1 Committee Scope

The STRTC's mission is to further the development and application of theory, experiment and operation in creative design of aerospace structures by continuing assessment of current and future requirements in structures technology, including environment and loads definition, utilization of advanced materials and fabrication processes, innovative structural configurations, determination of structural integrity by analysis and test, weight/reliability/life cycle consideration, and adaptive structures.

1.2 Nomenclature

“ Members” refers to regular members as defined by AIAA (see Section 2.3.1.1.) “Participants” means International Members, Associate Members, Members, and Friends as described in Section 2.3.1. “Visitors” are people who attend committee meetings but are not officially affiliated with the committee in one of the roles described in Section 2.3.1.

1.3 Additional Resources

Basic information about AIAA can be found at http://www.aiaa.org. Basic information about AIAA TCs can be found at https://info.aiaa.org/tac. The STRTC website can be found at https://info.aiaa.org/tac/adsg/STRTC. 2 Organization

This section describes the organization of the STRTC, including offices and membership levels and how they are elected or selected. The committee is comprised of Members of various types and Friends. There are three officers who guide the committee and several other elected or appointed positions that fulfill the committee duties. Membership is defined by AIAA guidelines and described in Section 2.3.1.1 as applied by the STRTC. Unless otherwise noted, only Members may occupy the offices described in this section. There are several subcommittees, described in Section 4, that are formed to fulfill specific duties when necessary. Any participant, regardless of membership status, can join a subcommittee.

Table 1 lists events for the STRTC that occur over a typical year. From year to year, there might be some slight variations in the timing of events. For example, occasionally the SDM is held in May, which shifts the calendar slightly. The purpose of the calendar is to give an overview of when the committee is particularly busy. The calendar is not all-encompassing or meant to supersede actual due dates, as they are assigned on an yearly basis.

2.1 Offices

This section describes the various offices. Table 2 summarizes the offices and pertinent information about each office.

2.1.1 Chair

The chair is responsible for the overall business of the committee. In particular, the chair acts as the primary liaison between the STRTC and AIAA. The chair runs meetings, described in Section 3, by setting the agenda, sometimes with aid from the Steering Subcommittee. The chair serves on the Steering Subcommittee during and after his/her term. The chair leads selection of members, as described in Section 2.3.1. In addition, the chair writes recommendations by request for STRTC members applying for the positions of Associate Fellow and Fellow.

The Chair has sole responsibility for starting and/or ending the charters of subcommittees. The Chair typically forms subcommittees when a task requires coordination, effort, and time beyond standing meetings. The Chair appoints the subcommittee chairs. The entire roster of the Steering Subcommittee is appointed by the chair. See Section 4.5.1 for a description of this subcommittee and its typical membership.

Finally, the chair has several duties to AIAA including reviewing proposals for courses upon request, reporting activities to TAC at the SDM conference and other times upon request, and writing a year-end report that is submitted to TAC. At the SDM, the Chair is typically asked to attend a meeting coordinated by the TAC representative.

It is helpful, but not required, if the chair has access to electronic meeting spaces such as a telephone bridge number and web sharing. The typical time commitment required for the chair averages approximately 2-3 hours per week with concentrated efforts around the SDM (April), fall meeting (Sept/Oct), membership selection period (Dec/Jan), and final report preparation (Jan). Good organization skills are required and company (or other financial) support for a minimum of two trips (SDM and Fall meeting) per year is required. If the chair did not attend the New Chair Training, held in conjunction with the annual Aerospace Sciences Conference in January of each year while serving as vice chair, it is recommended that he/she should attend this training.

Table 1: STRTC Typical Annual Calendar

January February March New STRTC roster submitted to AIAA Even Calendar Years – Solicit Final SDM Manuscripts STRTC Annual Report due to AIAA nominations for STRTC offices Due New Chair Training (at Aerospace Sciences Meeting) April May June SDM Informal TC Meeting on SDM Sunday Business TC Meeting on SDM Tuesday Even Calendar Years – Elections Every Fifth Year – Elect SDM GC & TC Membership level change applications due to AIAA

July August September Special SDM session proposals due to SDM Abstracts Due Fall TC Mtg (TBD) SDM TC Recruit SDM Reviewers SDM Fall Planning Mtg Review SDM Abstracts (TBD) Year End Article due to AIAA Review SDM Abstracts Organize SDM Structures Sessions Assign SDM Session Chairs October November December Fall TC Mtg (TBD) SDM Acceptances/Rejections Final STRTC Report Due to SDM Fall Planning Mtg (TBD) Check-in with SDM Session Chairs AIAA New TC membership applications due to AIAA Table 2: List of STRTC Offices and Terms

Position Selection by Term Term Start Term End Eligibility Chair Automatic 2 years SDM Tuesday SDM Tuesday Members Succession night meeting in night meeting even calendar in even years calendar years Vice Chair Elected 2 years SDM Tuesday SDM Tuesday Members night meeting in night meeting even calendar in even years calendar years Secretary Elected 2 years SDM Tuesday SDM Tuesday Members night meeting in night meeting even calendar in even years calendar years SDM Rep Elected 1 year SDM Tuesday At conclusion of Participants apprenticeship + night meeting SDM 1 year Webmaster Appointed 2 years SDM Tuesday SDM Tuesday Participants night meeting night meeting Aerospace Appointed 2 years SDM Tuesday SDM Tuesday Participants America Article night meeting night meeting Editor LRPC Rep Appointed 2 years SDM Tuesday SDM Tuesday Members night meeting night meeting SDC Rep Appointed 2 years SDM Tuesday SDM Tuesday Members night meeting night meeting SDM General Elected 1 year Every fifth SDM At conclusion of Members Chair preparation + 1 two years prior to Structures led year Structures led SDM SDM SDM Technical Elected 1 year Every fifth SDM At conclusion of Members Chair preparation + 1 two years prior to Structures led year Structures led SDM SDM Subcommittee Appointed 2 years SDM Tuesday SDM Tuesday Participants Chairs night meeting night meeting

2.1.2 Vice Chair/Chair-Elect

The Vice Chair’s main duty is to aid the Chair and to apprentice to the Chair in moving up to the Chair position. The Vice Chair automatically succeeds the Chair at the expiration of the Chair’s term. The Vice Chair typically serves on the Steering Subcommittee and may or may not chair or serve on additional subcommittees. In addition, it is expected that the Vice Chair will attend the New Chair Training, held in conjunction with the annual Aerospace Sciences Conference in January of each year, during his/her term. The typical time commitment required for the Vice Chair averages 1-2 hours per week with concentrated efforts around the SDM (April), fall meeting (Sept/Oct), membership selection period (Dec/Jan), and final report preparation (Jan). Good organization skills are required and company (or other financial) support for a minimum of two trips (SDM and fall meeting) per year is required, with one additional trip to the New Chair Training.

2.1.3 Secretary

The Secretary serves as the recorder for the committee by taking minutes at the fall meeting and the spring Tuesday night meeting. These minutes are submitted to the Chair for committee distribution and posting to the website. In addition, the Secretary takes attendance at these meetings, maintains the master attendance list (used for membership review purposes), and maintains the master abstract review list (also used for membership review purposes and to help the conference representative). Finally, the Secretary is responsible for ensuring that only Members of the committee vote during elections of officers. The typical time commitment required for the secretary is 4 hours per month on average, concentrated around the standing meetings. Additional minimal time commitments of around an hour or two may be required in conjunction with membership review and other special activities as requested by the Chair. Good organization skills are required and company (or other financial) support for a minimum of two trips (SDM and fall meeting) per year is required.

2.1.4 SDM Representative

The SDM Representative is responsible for organizing the Structures sessions of the SDM. These duties include:

 Recruiting abstract reviewers

 Sending the Secretary list of reviewers when reviews are finished

 Evaluating the abstract reviews for inclusion in the conference in accordance with the guidelines set by the conference Technical Chair

 Organizing Structures sections at SDM in accordance with the guidelines set by the conference Technical Chair

 Attending SDM fall planning meeting

 Reporting progress to the STRTC at the fall meeting

 Reporting results to the STRTC at the spring meeting

 Mentoring following year’s SDM Representative.

Typically, the SDM STRTC representative is elected two years prior to the conference in which he/she will serve. The first year is spent apprenticing under the current SDM STRTC Representative to learn the AIAA system. This position requires a concentrated effort of several days to a week’s worth of time spread over several weeks when the abstract submission site is closed, typically in late August, to assign the abstracts to reviewers, ensure all reviews are complete, and determine statistics to draw the acceptance score line. In conjunction with the fall conference planning meeting, typically in September or October, the representative must spend several days to a week’s worth of effort spread over a month organizing the accepted abstracts into sessions. Session chairs must also be recruited and assigned at this time. There is then a lull in duties until close to the conference, when the SDM representative must check on paper submissions and reaffirm commitments from session chairs. Lastly, at the conference, the SDM Representative should attend each morning’s Speakers’ Breakfast to ensure session chair attendance, check in on Structures sessions, and collect no-show paper statistics for Structures sessions. A more detailed accounting of the SDM Representative’s duties is in Appendix A.

Good organization skills are an absolute must for this position along with a high level of comfort in using a database or spreadsheet program such as Microsoft Excel. In addition, the SDM Representative must be computer savvy enough to quickly learn the conference organization software used by AIAA. Three trips are required during the year of service: 1) Fall STRTC meeting, 2) Fall conference planning meeting, and 3) Attendance for the full duration of the conference. It is extremely beneficial and highly encouraged that the SDM Representative also attend these same three events in their apprentice year.

2.1.5 Webmaster

The Webmaster maintains the STRTC website, hosted by AIAA at https://info.aiaa.org/tac/adsg/STRTC by posting meeting material, meeting minutes, membership lists, and maintaining the calendar with standing meetings and subcommittee meetings. The time commitment for this position is minimal and a basic working knowledge of the web is required.

2.1.6 Aerospace America Year-End Structures Article Editor

The editor writes a one-page, 650-word article based on information from TC members and friends. The editor asks for information in terms of actual write-ups and/or sources of information that members would recommend for inclusion. This consists of a monthly email (see below) asking the members to make contributions. The article is intended to be a summary of R&D activities for the past year, albeit incomplete. Additionally, there is an offer to post the contributor’s complete contributions on the AIAA TC web page. (The articles in Aerospace America do not report on TC happenings.)

2.1.7 Long Range Planning Committee Representative

The mission of the SDM Long Range Planning Committee (LRPC) is to engage in detailed planning of the SDM Conference one to three years in the future. In addition, the LRPC assesses the success of previous and current conferences and performs site selection for future years. The voting members of the LRPC include the Strategic Directions Committee (see Section 2.1.8) along with the current, previous and next General and Technical Chairpersons for the SDM Conference. The chair of the LRPC is the AIAA Deputy Director for Structures.

The LRPC conducts annual meetings at the SDM Conference, usually of one to two hours duration. The STRTC representative to the LRPC is a permanent voting member of the group, so meeting attendance is essential to ensure participation in decisions that can affect future conferences. The STRTC representative to the LRPC makes a report on the meeting to the STRTC Chair, often in the annual TC business meeting on Tuesday night of the SDM Conference. No further formal duties are required, although there may be occasional extra tasks arising from action items assigned by the LRPC chair at the annual meeting.

2.1.8 Strategic Directions Committee Representative

The mission of the Strategic Directions Committee (SDC) is to perform strategic planning for the conference, with emphasis beyond three years in the future. The SDC also serves as the corporate memory of the conference, and as a forum to consider changes in the SDM Conference in future years.

The STRTC, along with the Structural Dynamics TC and Materials TC, is considered a “pillar” TC for the SDM Conference. The STRTC representative to the SDC serves with colleagues from the other pillar TCs, as well as those from any other non-SDM committee that has achieved conference status (e.g. the Adaptive Structures TC, Non- Deterministic Approaches TC, and Multidisciplinary Design Optimization TC). The SDC selects its own chairperson.

SDC representatives are expected to be individuals who have a strong record of participation in the SDM Conference over the years. The SDC conducts annual meetings at the SDM Conference, usually of one to two hours duration. The STRTC representative to the SDC makes a report on the meeting to the STRTC Chair, often in the annual TC business meeting on Tuesday night of the SDM Conference. No further formal duties are required, although there may be occasional extra tasks arising from action items assigned by the SDC chair at the annual meeting.

2.1.9 SDM General and Technical Chairs

2.1.9.1 General Chair

The SDM General Chair is responsible for the overall planning and execution of the annual SDM Conference. Responsibilities include chairing the conference organizing committee and facilitating the detailed technical planning activities supervised by the SDM Technical Chair. The SDM General Chair, in conjunction with AIAA staff, selects the theme of the conference, establishes the calendar of events and lines up conference speakers, including the SDM Keynote, SDM Lecture, and SDM Luncheon speaker. The General Chair also chairs the SDM Plenary Session, makes opening remarks at the beginning of the SDM Conference, and presides over award presentations at the SDM Awards Luncheon.

The SDM General Chair is formally a one-year assignment, but participation at SDC and LRPC meetings may be requested to offer the benefit of experience for future conferences. The initial task is organizing the kickoff meeting for the conference organizing committee, which takes place at the previous year’s conference. Close coordination and communication with the SDM Technical Chair and organizing committee are required throughout the year as the conference planning matures. The SDM General Chair and Technical Chair conduct a fall planning meeting for the organizing committee, usually at the site of the upcoming conference.

2.1.9.2 Technical Chair

The SDM Technical Chair's tasks are broken out in the following paragraphs:

2.1.9.2.1 Coordinate Call for Papers

Near the end of January of the year before the conference, the Technical Chair drafts the Call for Papers (CFP) with the General Chair. This requires approximately four to eight hours over a period of a couple of weeks. Typically, the previous CFP is updated in coordination with representatives from each of the technical committees and co-located conferences.

2.1.9.2.2 Co-host SDM Organizing Committee Spring Meeting

At the SDM conference the year before, the Technical Chair co-hosts the SDM organizing committee meeting with the General Chair. The members of the committee include representatives from the ten technical areas: Structures, Structural Dynamics, Materials, Design Engineering, Survivability, Adaptive Structures, Non-deterministic Approaches, Gossamer Space Forum, Multi- Disciplinary Optimization, and Wind Energy. The Technical Chair is responsible for describing the technical details of conference planning including the abstract review process, session layout guidelines, special sessions, and student paper competition. Prior to the meeting, the Technical Chair solicits a volunteer from his/her technical committee to act as the Student Paper Chair.

2.1.9.2.3 Collect Special Session Topics

In the July before the conference, the Technical Chair collects ideas for Special Sessions and coordinates with the representatives from each of the different technical areas to accept or reject each idea. Unless the special session is shared between multiple TCs, the special sessions typically come out of the session allocation of the sponsoring TC.

2.1.9.2.4 Coordinate Abstract Reviews

A few weeks prior to the abstract deadline, the Technical Chair coordinates with AIAA personnel to hold a one-hour ScholarOne training session via telecon for all members of the SDM organizing committee. ScholarOne is the commercial abstract management system used by AIAA for all conferences and journals. Once abstracts have been submitted, the Technical Chair maintains close contact with the technical representatives from the TCs and co-located conferences to ensure that at least three reviews are completed for each abstract prior to the fall planning meeting. This is a busy period of time due to the amount of coordination required.

2.1.9.2.5 Plan/Conduct SDM Fall Planning Meeting Typically, about seven to eight weeks after the abstract deadline, the Technical Chair co-hosts a one day SDM fall planning meeting. Unless special circumstances arise (such a conference being located in Hawaii), the meeting is held at the conference hotel. Prior to the meeting, the Technical Chair develops a draft session allocation for each of the technical areas based on the number of abstracts submitted for each area and the number of conference rooms available. The primary objective is to define the same acceptance rate for each area (typically 80% to 85%). At the meeting, the session allocation is finalized in coordination with the organizing committee members.

2.1.9.2.6 Complete Conference Agenda and Submit to AIAA

A couple of weeks after the fall planning meeting, the Technical Chair requests a list of sessions from each of the technical areas and organizes the sessions according to a conference center room grid. This requires 20 to 40 hours of time over a few weeks. After the sessions are assigned, ScholarOne is used to deconflict speaker/chair session times. AIAA has the ability to automatically send acceptance and rejection letters to all authors using ScholarOne if so desired; however, the individual TC representatives typically send rejection letters for their sections.

2.1.9.2.7 Host the Speakers’ Breakfasts

During the SDM conference, the Technical Chair hosts the speaker briefing breakfasts given each morning before the sessions begin. These duties can be shared with the Technical Chairs of the co-located conferences The primary purpose of this briefing is to inform the speakers of the SDM presentation guidelines.

2.1.9.2.8 Participate on Long Range Planning Committee

The year before, the year of, and the year after performing Technical Chair responsibilities, the Technical Chair participates as a voting member of the Long Range Planning Committee at meetings during the SDM conference.

2.2 Selection of Officers

The three positions of Vice Chair, Secretary, and SDM Representative are elected by a plurality vote of the Members of the STRTC. The Vice Chair is also the Chair-elect, so unless the Vice Chair position has been vacated, there is no election for Chair. All other positions are appointed by the Chair. Should the Vice Chair or Secretary position become vacant, a special election will be held and the elected person will fill the remainder of the term left by the vacancy. If the Chair position becomes vacant, the Vice Chair will rise to the Chair position, filling out the remainder of the Chair’s term plus the two year term he/she would have normally risen to. A special election should be held to designate a new Vice Chair to fill the remainder of the term left by the vacancy, but the normal election cycle for Vice Chair should be held at the conclusion of the term.

2.2.1 Voting Qualifications Voting is limited to Members of the STRTC. AIAA rules specify that International Members, Associate Members, and Friends are not eligible to vote for officers or other elected positions. STRTC participants present during voting are expected to use the honor system to determine if they are eligible to vote.

2.2.2 Nomination and Voting Process

Anyone affiliated with the STRTC can nominate an individual for an office. The nominee must be a Member of the STRTC (Associate Members, International Members, and Friends are not eligible to hold office, except as noted in Table 2). Members may nominate themselves. Typically, nominations are called for by the Chair for the major offices (Chair, Vice Chair (if vacant), and Secretary) a few months prior to the spring Tuesday night meeting. Nominees submit a vision and qualifications statement that is distributed to voting Members once their eligibility is confirmed by the Secretary. Elections are held at the spring Tuesday night meeting where the candidates are invited to briefly state why they are interested in filling the office and what their qualifications are to do so. They leave the room, and Members vote, by a show of hands or secret ballot, for their choice. No majority is required, only a plurality. In the event of the tie, if there were three or more candidates, the votes are recast for the top two (or tied) candidates. In the event of a tie between these two candidates, another vote is taken. If a tie still results, the current Chair casts the tie breaking vote.

2.2.3 Term Limits

There are no term limits associated with any elected or appointed offices, with the exception of the Chair and Vice Chair offices, which have a natural succession order. The immediate past Chair is not restricted from running for Vice Chair upon the conclusion of their Chair term and succeeding to the Chair position again in two years.

2.2.4 Succession of Officers

From a STRTC business point of view, succession of all elected and appointed positions occurs at the end of the Tuesday night spring meeting (at SDM). This may be slightly different from the official AIAA term but coincides with Committee business.

2.2.5 Chair

The Chair serves for a two-year term and is automatically succeeded by Vice Chair.

2.2.6 Vice Chair/Chair-Elect

The Vice Chair serves for a two-year term and is elected at even calendar year SDMs by receiving a plurality of votes in a single round of voting. The Vice Chair automatically moves up to Chair after the second year.

2.2.7 Secretary The Secretary serves for a two-year term and is elected at even-year SDMs by receiving a plurality of votes in a single round of voting.

2.2.8 SDM Representative

The SDM Representative serves a one-year apprenticeship followed by a one-year term of office. An SDM Representative is elected at every SDM Tuesday night meeting, two years prior to serving in the role. For example, the Representative elected to organize the 2012 SDM was elected at the 2010 SDM meeting so he could apprentice for the 2011 Conference. The nominee does not have to be a Member of the TC but must have shown TC involvement and, especially, familiarity with the SDM.

2.2.9 Long Range Planning and Strategic Planning Committee Representatives

These two committee representatives serve a two-year term of office and are typically appointed by the Chair, who may or may not solicit volunteers. Only Members who have shown involvement and, especially, familiarity with the SDM are eligible for these positions.

2.2.10 SDM General Chair and SDM Technical Chair

The SDM General Chair and Technical Chair are elected at every fifth SDM during the Spring/SDM Tuesday night meeting. They are typically elected two years prior to serving in these roles. For example, the representatives elected to organize the 2012 SDM were elected in 2010. Only Members who have shown involvement and, especially, familiarity with the SDM are eligible for these positions.

2.3 Membership

This section describes the various STRTC membership categories.

2.3.1 Membership Categories

2.3.1.1 Member

AIAA members who have been selected by the TC for full membership. Selection to Membership is based on criteria outlined in Section 2.3.2. Members of the TC must be United States citizens. A TC Member is a full voting member of the STRTC and counts toward the 35-member AIAA maximum for this TC. Generally, membership terms are for one year with two additional years possible, but are contingent upon committee participation, ongoing projects, and AIAA membership. This person is not eligible for TC-sponsored honors or awards such as the Crichlow or SDM Award during his/her term.

2.3.1.2 International Member

Non-U.S. citizen AIAA members who have been selected by the TC for this membership category. Selection to International Membership is based on technical merit. This person is a non-voting member of the TC and does not count toward the TC membership limit of 35. There is no term limit. This person is not eligible for TC- sponsored honors or awards during his/her term.

2.3.1.3 Associate Member

Active AIAA members who have not yet reached their 35th birthday at the time of selection. Selection to Associate Membership is based on technical merit. Associate Members have no voting privileges on the TC and do not count toward the TC membership limit of 35. Associate Members serve a one-year term renewable for three years. The purpose of Associate Membership is to encourage the nomination of young professionals for TC membership. This person is not eligible for TC-sponsored honors or awards during his/her term. AIAA membership guidelines do not stipulate that associate members must be under 35 for the full three-year term.

2.3.1.4 Alumni Member

AIAA established this membership category in 2010. This person is an active AIAA member, but non-voting member of the TC, and does not count toward the TC membership limit of 35. There is no term limit. This person is not eligible for TC- sponsored honors or awards during his/her term. This membership status is appointed by the TC Chair, and must be approved by the Group Director. The “alumni” category represents recognition that former members often continue to play important roles in mentoring TC activities and provide ongoing work in support of the committees. Note that the STRTC generally moves longtime, active Members to Friend of the Committee once their term on the TC is expired. The Alumni membership status has not been used to date.

2.3.1.5 Friend of the Committee

Active AIAA member, but non-voting member of the STRTC. This is an informal category used by the STRTC for initial entry to the TC: new applicants to the TC, upon selection, are initially made a Friend of the Committee prior to movement to full Member. It has no official AIAA standing. Movement to Member is described in Section 2.3.2.2. Movement from Member back to Friend is described in Section 2.3.3. This person is eligible for TC-sponsored honors or awards during his/her term.

AIAA guidelines for TC membership totals are as follows:

 No more than 35 Members without approval of the Group Director.

 No more than 50 total members of all categories. This provides up to 15 additional members from the International, Associate, and Alumni membership categories. Group Director approval is required to exceed the total member limit of 50.

2.3.2 Becoming a Member

This section describes the process of applying for AIAA TC membership, and the STRTC acceptance process. 2.3.2.1 AIAA Application

The nomination period for new members starts on August 1 and runs to November 1 of each year. This is normally kicked off by the AIAA Technical Committees Liaison. The term of the new members begins on May 1 of the following year. Interested applicants should refer to the AIAA website and follow the guidelines posted there to submit their applications.

 See https://www.aiaa.org/Secondary.aspx?id=5092 for nomination requirements and instructions.

 See https://www.aiaa.org/TechCommitteeNomination.aspx for the on-line nomination form. You need to log in to your aiaa.org account to see the form.

2.3.2.2 STRTC Acceptance Process

Once the nomination deadline (November 1) is reached, the AIAA Technical Committees Liaison emails the nomination forms and their résumés to the respective TC Chairs. It is STRTC practice for the STRTC Chair to immediately forward these nomination packages to the STRTC Steering Subcommittee. The Steering Subcommittee is normally given the month of November to review the applicants and develop recommendations for each. The STRTC Chair coordinates a telecon to discuss each applicant in detail with the Steering Subcommittee and a joint decision is made for each applicant at that time. In some cases follow-on actions are taken if questions need to be answered.

Discussions are also held (usually during this same telecon) regarding movement of existing Friends of the Committee up to Member status, and whether to move selected Members to Friend status to clear slots on the committee for new Members. These decisions are made based on the following factors:

 Attendance over the past few years at the SDM Conference and the TC Meetings at the Conference. Lack of attendance at these meetings is considered negative.

 Attendance at the STRTC Fall Meeting. Note that attendance at this meeting is considered positive, but not attending this meeting is not considered negative due to difficulties in getting company travel funds.

 Participation in abstract reviews

 Participation in other TC business, such as subcommittees

Other factors that affect new Member decisions include maintaining a reasonable balance in: (1) appropriate representation from industry, research, education, and government; (2) the specialties covered in the Structures subdisciplines; and (3) geographical distribution of the overall TC and new members.

Initial acceptance of a new nomination always means the new nominee is made a Friend of the Committee, except in the case of Associate Members and International Members, which do not count against the total Committee limit of 35 members. Associate Members and International Members are moved to those membership levels immediately.

Once the TC Chair finalizes the movements to the various membership categories, a final TC Roster is sent into AIAA by the January 31 deadline.

2.3.3 Moving on from Membership

Although the normal TC membership term is three years, some Members of the STRTC have been on the committee for many years. Generally, if a Member is maintaining an active role and contributing to the business of the TC, Members may remain on the committee. Many members are senior people in academia, industry, and government, and that level of experience is quite valuable to the TC.

Once a Member finds that it is difficult to maintain an active role, and he or she is past the normal three-year term, it is time for the STRTC Chair to discuss the potential for moving this Member off of the formal STRTC roster, and back to Friend status or on to Alumni status. It is hoped that as a Friend of the Committee, this person continues to attend meetings and support the STRTC business, but possibly at a lower level. Friends of the Committee are welcomed at all meetings and events. The main difference is a Friend of the Committee is not allowed to vote during major elections and other formal votes. 3 Standing Meetings

The STRTC meets three times a year: twice during the SDM conference in the spring and once in the fall. These meetings are collectively referred to as the standing meetings. 3.1 Spring Meetings

The two spring meetings are typically the Sunday and Tuesday evening of the SDM conference. Dinner is usually provided by AIAA for both meetings. 3.1.1 Sunday Spring Meeting

The Sunday evening meeting is an informal meeting and no official committee business is conducted. Instead, the Agenda Subcommittee (see Section 4.5.2) picks a topic of interest to the committee.

3.1.2 Tuesday Spring Meeting

The Tuesday evening meeting is the main annual business meeting for the STRTC committee. Elections are held, subcommittee status is discussed, directions of the committee are chosen, and information regarding the conference is presented. In addition, the committee is usually visited by AIAA personnel, officers, and TAC representatives, who provide business updates.

3.2 Fall Meeting

The Fall meeting is usually held in September or October, at the discretion of the STRTC Chair and host. This is the secondary annual business meeting of the committee. Subcommittee status is discussed, directions of the committee are updated, and information regarding the conference is presented. This meeting is typically hosted by a STRTC member (see Section 3.2.1).) A tour of the host facilities is desirable and can attract participants to the meeting.

3.2.2 Fall Meeting Hosting

Committee participants are invited to volunteer to host the fall meeting as an opportunity for everyone to visit an interesting aerospace structures related location. Hosting duties include providing meeting space (attendance is typically lower than at the spring Tuesday meeting), providing a telecon bridge number, arranging lunch (does not have to be paid for by host), arranging an introductory speaker and arranging tours of the meeting location 4 Subcommittees

There are several subcommittees, described below, that are formed to fulfill specific duties when necessary. Participants, regardless of membership status, can join a subcommittee.

4.1 Formation of Subcommittees

Subcommittees are formed at the discretion of the STRTC Chair when a task is too large in scope, requires further investigation, or is too time consuming to resolve during a single standing meeting of the full committee. The Chair appoints the subcommittee chair. The subcommittee chair asks for volunteers to join the committee. In general, it is desired to keep the subcommittees both diverse and representative of the STRTC membership at large. For example, subcommittees should strive to include representatives from industry, government, and academia.

4.2 Subcommittee Chair Duties

The duties and responsibilities of each STRTC subcommittee chair include:

 Providing leadership for the subcommittee

 Conducting subcommittee meetings in a timely manner in accordance with STRTC objectives

 Presenting a subcommittee report at each STRTC standing meeting

 Keeping the STRTC Chair aware of subcommittee activities.

It is helpful, but not required, if the subcommittee chair has access to electronic meeting space such as a telecon bridge number and web sharing. The typical time commitment required for the subcommittee chair varies but averages a few hours per month with concentrated efforts around the SDM (April) and Fall meeting (Sept/Oct). Good organization skills are required and company (or other financial) support for a minimum of two trips (SDM and Fall meeting) per year is preferred.

4.3 Subcommittee Members

Participants, regardless of membership status, can join a subcommittee by volunteering to the subcommittee chair. The subcommittee chair, in consultation with the STRTC Chair, has full discretion to appoint subcommittee members. The typical time commitment required for subcommittee membership averages a few hours per month with concentrated efforts around the SDM (April) and Fall meeting (Sept/Oct). Company (or other financial) support for a minimum of two trips (SDM and Fall meeting) per year is preferred.

4.4 Dissolution of Subcommittees Subcommittees are dissolved at the discretion of the STRTC Chair when the business of the subcommittee is deemed finished.

4.5 Current Subcommittee Charters

4.5.1 Steering Subcommittee

The Steering Subcommittee advises the STRTC Chair on major decisions when requested by the STRTC Chair. In particular, the Steering Subcommittee helps review the membership applications and make recommendations on which applicants to accept. The opinions of the subcommittee members are nonbinding on the STRTC Chair. This committee does not have an official chair and meets at the will of the STRTC Chair. Membership is by invitation of the STRTC Chair and is recommended to consist of, at a minimum, the current Vice Chair/Chair-Elect and the immediate past Chair as well as other more experienced participants of the STRTC.

4.5.2 Agenda Subcommittee

The Agenda Subcommittee sets the topic for the Sunday evening meeting held during the SDM conference (see Section 3.1.1.) The subcommittee members suggest topics and decide as a group what the agenda should be. This meeting has had a wide range of topics over the years including a panel discussion on engineering education methods (at the college and K-12 levels), the development of a new composites standard, detailed description of software applications, and industry overviews. The Agenda Subcommittee should choose topics of interest to the rest of the committee.

4.5.3 Awards Subcommittee

The Awards Subcommittee has three main tasks:

 Recommend, compile, and submit nomination packages for the committee sponsored awards (i.e. Crichlow and SDM)

 When appropriate, sponsor and organize special SDM sessions in honor of a person who has contributed to the aerospace structures field. These special sessions must still be submitted to and approved by the SDM Technical Chair in accordance with conference deadlines.

 Advise the STRTC Chair on nominations for Associate Fellow and Fellows

4.5.4 Student Paper Awards Subcommittee

The Student Paper Awards Subcommittee is responsible for:

 Providing judges for the Jefferson Goblet award at the SDM Conference  Coordinating the award of the Hilton Structures Student Paper Award

 Coordinating the award of the Lockheed Martin Structures Student Paper Award

 Coordinating the STRTC sponsored student paper awards with the SDM sponsored student paper awards

A detailed description of the current process associated with these awards is in Appendix B.

4.5.5 Education Subcommittee

The Education Subcommittee is tasked with determining how the STRTC as a whole should promote educational activities associated with aerospace structures. The subcommittee is exploring how to get involved, in what level of education to get involved, and how participants can contribute. Once a direction is chosen and approved by the STRTC at large, this subcommittee will coordinate participation activities. 5 STRTC Awards

The STRTC supports and coordinates several AIAA awards. The committee is involved in awards at various levels, from student papers to prestigious industry-wide awards that are accompanied by significant honoraria. The awards activities are coordinated by either the Awards Subcommittee (see Section 4.5.3) or Student Paper Awards Subcommittee (see Section 4.5.4.) A brief description of the awards follows. See https://www.aiaa.org/secondary.aspx? id=230 for general award information. 5.1 Student Paper Awards

This section briefly describes the various student paper awards. For detailed information on the criteria and judging process, please refer to Appendix B.

Note also the existence of the Jefferson Goblet and the American Society for Composites (ASC) Student Paper Award. The STRTC does not control these awards but the judging processes for both are closely integrated with the judging of the other student paper awards.

5.1.1 Harry H. and Lois G. Hilton Best Student Paper Award in Structures

This award, consisting of a plaque and a cash prize, is presented annually to an outstanding student paper presented at the SDM Conference.

5.1.2 Lockheed Martin Student Paper Award

This award goes to an outstanding student paper at each SDM Conference

5.2 AIAA Awards

5.2.1 SDM Award

Established in 1967, the Structures, Structural Dynamics and Materials Award is presented to an individual who has been responsible for an outstanding sustained technical or scientific contribution in aerospace structures, structural dynamics, or materials. It is not presented in years in which the Crichlow, Starnes or Ashley Award is presented. Previous recipients include John Houbolt, Nicholas Hoff, Eric Reissner, Burt Rutan and many other notable aerospace engineers. The nomination deadline is 1 October of the year prior to presentation.

5.2.2 AIAA-ASC James H. Starnes, Jr. Award

The AIAA-ASC James H. Starnes, Jr. Award is presented to recognize continued significant contribution to and demonstrated promotion of the field of structural mechanics over an extended period of time emphasizing practical solutions, to acknowledge high professionalism, and to acknowledge the strong mentoring of and influence on colleagues, especially younger colleagues. The award commemorates James H. Starnes Jr., a leader in the fields of structures and materials. It was first awarded in 2009 and will be awarded every four years following.

5.2.3 The Walter J. and Angeline H. Crichlow Trust Prize

The Walter J. and Angeline H. Crichlow Trust Prize was established in 1994 and is presented to a single nominee (which can be an individual or small team of up to 4 contributing individuals) for a specific achievement or body of work (perhaps extending over a period of years) that became significant during the immediate past 15 years. The Prize is presented every four years generally at the AIAA Structures, Structural Dynamics, and Materials Conference. The next award will be presented in 2015. This award comes with a $100,000 honorarium. The nomination deadline is 15 June of the year prior to presentation.

5.3 AIAA Membership Upgrades

The STRTC helps participants reach the Associate Fellow and Fellow level of membership at AIAA. Both of these membership categories require recommendations for consideration. The requirements and procedures for these upgrades have been discussed elsewhere in this guidebook. If a STRTC participant would like to be nominated for upgrade to one of these categories, they should contact the STRTC Chair and/or Awards Subcommittee Chair for assistance. Appendix A: Guide for SDM Representatives

This Appendix is written for the TC Representative to the 2014 SDM. For other years, please adjust accordingly.

April/May 2012: Congratulations, you have been elected TC Rep to the 2014 SDM Conference. You will also be the Secondary TC Rep for the 2013 SDM and will train by helping the 2013 SDM Rep.

Mid-summer 2012: Training session by teleconference on how to use ScholarOne (S1). Abstracts and scheduling are handled with the part of S1 called Abstract Central; final manuscript submission is, for the time being, done through a different S1 site, Manuscript Central. Ask the 2013 Rep to give you an “organizer" role in S1 so you can see how the system works and assist if possible.

February 2013: Call for Papers for 2014 SDM, containing much information that constrains SDM planning, is finalized. TC Reps have not historically been involved in this process.

April/May 2013 (during SDM): TC business meeting. Collect contact info for reviewers on a pass-around sheet. Update the master list of reviewers, obtained from STRTC secretary, accordingly. TC elects 2015 SDM Rep, who will also help you out as 2014 Secondary Rep. First meeting of the Organizing Committee (OC) for the 2014 SDM. General and Technical Chairs introduce themselves, explain key dates and locations, and introduce other SDM reps. General Chair is in charge of overall planning, while the Technical Chair is the “boss" of all the SDM Reps and has the final responsibility over the technical program and schedule.

Mid-summer 2013: Training session by teleconference on how to use ScholarOne (S1). The 2013 Secondary TC Rep (you) should also call into this training and be given an “organizer" role in S1. Tech Chair with your cooperation accepts special session proposals . Special sessions come out of a fixed allocation of sessions to each TC. In dealing with proposers of special sessions, make it clear that the papers must all go through the normal three-person review and that there is no guarantee the papers will be accepted. There can be 5 or 6 papers in each session. Do not hesitate to schedule 6-paper sessions where time permits. Most of these will have at least one withdrawal later and will end up with fewer than 6 papers. Some Tech Chairs have not permitted 6-paper sessions but it is better if they are permitted and used freely. For the Honolulu SDMs, some 7-paper sessions have even been used, to accommodate the larger number of submissions. Withdrawals will result in some 3 or 4-paper sessions at the conference, but they are not planned this way; all start with 5 or 6 papers. There is a “no-paper, no-podium" policy. Late July 2013: Deadline for special session proposals to the Tech Chair; exact date set by the Call for Papers. Advise the special session chair(s) to tell their authors to clearly indicate on their abstracts the name of the special session.

Late summer 2013: As abstracts trickle in, you must arrange enough reviewers to review each abstract at least three times. New reviewers must be instructed to log into aiaa.org and then click to the S1 review site to create an account to which you can assign abstracts. Existing reviewers and those who have submitted abstracts already have accounts. In some cases, more than one account may exist for a reviewer. Ask AIAA to consolidate these accounts before the reviews are assigned. Otherwise, abstracts could be assigned to an account that the reviewer cannot see. Typically about 150-200 abstracts are submitted to the Structures area. This means 450-600 individual reviews. There are about 100 Structures TC reviewers, and in a typical year about 80 of those will actually accept and perform reviews. This means the active reviewers must average about 6 completed reviews. Make an initial contact with each reviewer and obtain a positive response before placing the reviewer on the “active" list for the year. Don't make the mistake of sending out an initial email asking the reviewers to “let you know" if they cannot review. People may have no intention of reviewing, yet not inform you of that fact, because they ignored, didn't carefully read, or simply didn't get the email (maybe it went to an address that is no longer checked). Get a positive response before assuming the person will do the reviews. It is better to assign abstracts without regard to areas of expertise, but to invite reviewers to transfer abstracts they feel they cannot adequately review.

Mid-August 2013: Abstract submittal “deadline"; exact date is set in call for papers. Despite perennial complaints, this deadline is customarily extended by at least a week. Therefore, you won't actually assign any abstracts for review until the “extended deadline" has passed, because authors may upload a revised abstract between the original and the extended deadline. You may choose to quickly skim all submitted abstracts and identify those which do not appear to meet the 1000-word minimum. You can contact the authors and remind them of the length requirement so that they can upload a revision before the extended deadline.

A week or two later: Extended deadline for abstract submittals. After that, you can offer late submittal privileges to individual submitters at your discretion. It is a question of how good the author and abstract look and how much trouble a late submittal would cause. Now you start assigning abstracts to reviewers. Provide a clear deadline to the reviewers, allowing yourself time to mop up any uncompleted reviews and get the abstracts decisioned and sessioned by the time of the Fall Planning Meeting. A good rule of thumb is to ask reviewers to finish three weeks before the date of the Planning Meeting. You must make sure all abstracts get reviewed at least three times. Important: abstracts that should go to another discipline should be pulled out as soon as possible, to avoid wasted reviews and having to ask another TC to accept additional abstracts late in the game. You need to set aside 1-2 daysto assign reviews, and you have to do this within a couple of days of the abstract deadline. The recommended approach is to first determine a group of active reviewers for the year, based on their positive responses from an initial email, and then assign four reviewers to each abstract if the numbers permit it. With four active reviewers assigned, it is almost a lock that at least three will eventually be completed. This approach is strongly preferable to initially assigning only three reviewers to each abstract, then scrambling to assign additional reviewers when reviews don't get completed.

September 2013: Papers are accepted based primarily on their average review score compared to a minimum set by you, but you have the discretion to use other criteria, such as reviewer comments and fit to topics. The acceptance rate is determined by the number of abstracts submitted and the number of available slots in the program, neither of which is under your sole control. After the Tech Chair has allocated sessions to you, you can determine the acceptance cutoff and mark the abstracts as accepted/rejected. Historically, the acceptance rate has been 80-85%. It may be useful to create three groups: definite rejects, definite acceptances, and a borderline group that you can accept or reject later based on their fit to the conference, reviewer comments, or other criteria you want to use. Once you have a set of accepted abstracts, assign them to sessions in your spreadsheet. This is another time-consuming process and will take you 10-20 hours. You want to have a tentative session layout that you can take to the planning meeting, but you won't actually build the sessions in S1 until after the meeting. The sessions allocated to you by the Tech Chair will be for specific times (i.e. Tuesday PM), although this information will not have been locked down yet. “Catch-all" sessions should be moved late in the week if possible. Develop a list of accepted Student Papers that you can take to the planning meeting and share with the Student Paper Chair. You will need to present a summary of the abstract review and SDM planning status at the Fall TC Meeting. Ask former SDM Reps for copies of their old charts to see what is expected.

Late September/Early October 2013: Fall Planning Meeting of the OC. So far, the sessions are not scheduled, just named. At the planning meeting, each SDM Rep reports on the abstract submission, review and acceptance statistics, with comparisons to previous years. The Technical Chair provides a tentative schedule of sessions. and you can negotiate with the Tech Chair and other SDM Reps over how many sessions you have been allocated and whose budget the special sessions will come out of. It is possible to trade sessions and set up co-chaired sessions. It is even possible to switch individual papers to other disciplines, but this is the last chance to do so, and the reviews will have been done by the original TC. The Tech Chair displays the tentative schedule and the committee works together to make adjustments until everyone is ready to declare the schedule finalized. The Fall Planning Meeting will include a tour of the rooms so that you can see the size and location, although room assignments are done by the Tech Chair. AIAA will provide you the attendance totals from the previous conference, and you can use these to estimate attendance for similar sessions at your conference. The Tech Chair will ask you for these estimates.

October 2013: Now that the number of allocated sessions is final, you can build the sessions in S1; again, a time-consuming process. Building a session means assigning accepted papers to a session in a specified order and assigning a chair and co-chair. Chairs/co-chair positions are yours to offer; a good practice is to offer these positions first to diligent reviewers. The session chairs take the primary responsibility of contacting the authors, making them aware of the deadline for final paper submission and other rules of the conference (no paper, no podium; no laptops provided by AIAA, etc.) and obtaining a biographical introduction for the session. The session chair should communicate to the SDM Rep any withdrawals or changes as soon as possible so that they can be reflected in the final printed schedule, which is not produced until about a week before the conference. A tentative, online schedule is usually posted by the Tech Chair during the weeks leading up to the conference, but the final printed schedule incorporates all the latest changes. The session chairs are to attend the speakers’ breakfast, run the session, and record the attendance and best paper nominee, if any.

November 2013: Once all SDM Reps have completely built their sessions, the Tech Chair will schedule them in S1, including room assignments. You can review the assignments and try to negotiate out of poor fits. The Tech Chair will run the presenter/chair conflict report and ask you to resolve any conflicts by moving chairs and/or presenters. As part of the final session build and scheduling, you may have found that you had to switch some abstracts from accepted to rejected and vice versa. This is why acceptance letters do not go out until the program is finalized. Once the schedule is finalized, S1 sends out automated emails to authors whose papers have been accepted and to the session chairs you assigned. You as TC Rep get the enjoyable job of sending out rejection emails. There will be typically 25-35 of these and they can be a form letter. A few rejectees may ask for, or indignantly demand, reconsideration, even though this is unfair, disrespectful of our highly qualified reviewers, and disruptive to the carefully arranged schedule. It is up to you how to react to this. One solution is to offer a transfer to another TC that may need a certain type of paper to fill out a session. The final decision is yours.

January-February 2014: Remind session chairs to contact their presenters and remind them of the rules and procedures For 2011 and apparently 2012, Abstract Central was not able to handle full manuscript uploads. Therefore, AIAA transferred abstract “stubs" from Abstract Central to S1 Manuscript Central, a completely different site. There was some misalignment between the abstract categories between the two sites, so you need to go through the session lists on Manuscript Central and verify that everything got brought over correctly. You will still need to access Abstract Central to track withdrawals and schedule changes, but authors will be instructed to upload papers to Manuscript Central and they can only be accessed at that site.

March 2014: Keep track of paper submittal status on S1. Your session chairs should help you with this. Send out reminders as necessary and ask that authors voluntarily withdraw as soon as they are sure they aren't going to make it. AIAA staff will also send reminders. The tradition is that the deadline in the Call for Papers is officially extended by one week, then session chairs can offer another week's extension on a case-by-case basis. Do not be surprised if papers continue to trickle in right up to the opening of the conference. You can shuffle papers at this point to avoid short sessions, but your options will be very constrained because slots may no longer be available in compatible sessions, and you cannot delete any papers that have been uploaded. In large part, what can and cannot be done at this point will be dictated by the technical features of S1 and the dates AIAA needs to print the programs and door cards. Less than a week before the conference, AIAA staff will “consolidate" the schedule, i.e. squeeze out any missing papers in order to eliminate gaps in sessions, and then send it to the printer who prints up the programs and makes the door cards. Changes after this point will not appear in the printed material. Papers that have been withdrawn by this date will be squeezed out, but some papers will still be neither submitted nor withdrawn by this time. You will need to handle these case by case. If you think an author is making a credible case that he will upload and present, you may allow his paper to appear on the schedule at risk of having a gap if he doesn't come through. You may want to move such papers to the last slot in the session.

At the Conference: You are almost done. At the conference, you'll need to attend any meetings called by the OC, and also appear at the Speakers' Breakfasts each morning to touch base with your session chairs. You need to be available by phone or email during the conference. If chairs drop out, you need to find a substitute. It is a good idea to have a small group of volunteers to fill in for missing chairs, or in an extreme case you might haveto do it yourself. You need to keep track of no-shows and make sure the door cards are updated as soon as possible. You may need to help chairs with technical problems like bad projectors or burned-out lights, so it is a good idea to identify hotel staff you may need to contact. You'll also need to prepare outbrief charts for the TC meeting on Tuesday night as well as (possibly) any wrap-up meeting of the OC. It’s important for the final statistics to look good in order to count on continued AIAA support for the SDM Conference. Appendix B: Student Awards Process for SDM

• Student speakers present their papers during regular SDM sessions just as any other paper would be. They may be scheduled on any day of the conference.

• The first round of the contest is based on the manuscript alone. All the student paper manuscripts will be evaluated using criteria to be provided by Student Paper Chair to a panel of judges representing all the TCs and co-located conferences.

• Based on the ratings for all the student manuscripts, the Student Paper Chair will downselect the top 6 manuscripts for the second round of the contest.

• The second round of the contest will consist of judging the actual presentations of the students. The Student Paper Chair will provide the judging criteria.

• The Student Paper Chair will assemble a panel of judges for the top 6 paper presentations.

• The top 6 student papers will be judged in a special evening (usually Tuesday, but could be Sunday or Monday, at the discretion of the SDM Organizing Committee) judging session. This session is expected to run for three to four hours. In this session the finalists present their papers to the judges, just as they will to the general SDM audience during the regular sessions.

• The SDM Student Paper Chair is only responsible for selecting the Jefferson Goblet and the American Society for Composite (ASC) student paper award winners.

• The six finalists based on manuscripts will include at least two composite materials or composite structures related papers.

• The highest-ranked paper based on manuscript and presentation will receive the Jefferson Goblet Award.

• The highest-ranked composite-related paper will receive the ASC Student Paper Award. If the Jefferson Goblet award is given to a composite-related paper, the second-ranked composite- related paper will receive the ASC award.

• The names of the Jefferson Goblet and ASC awardees will be shared with the STRTC. The STRTC will be responsible for selecting the Lockheed Martin and Hilton award winners. The winners of the Jefferson Goblet and ASC awards will be excluded from receiving the STRTC sponsored student paper awards.

It is suggested that the student authors not be informed of their status in the award process This way, it doesn’t discourage students that were not downselected. Students scheduled to present after the Awards Luncheon will obviously know their status. The manuscript judging and presentation criteria will be sent to the student authors in advance.

Example Timeline for Student Paper Competition

24 Aug – Student Paper Chair Sends draft judging criteria to SDM planning committee 7 Sep - SDM planning committee finalizes judging criteria 15 Oct – Chairs provide list of all student papers to SDM Student Paper Chair. 25 Oct – Send manuscript judging criteria to authors. 10 Jan – Contact TC reps and conference chairs for list of manuscript reviewers. 28 Feb – Manuscript reviewer assignments complete. 1 Mar - Send oral presentation judging criteria to authors. 7 Mar - Contact TC reps and conference chairs for list of presentation reviewers. 30 Mar – Notify students that have not submitted manuscript that they have until 2 Apr to submit manuscript. 2 Apr – Student manuscript deadline 3 Apr – Contact delinquent students to inform them that their paper has been withdrawn from student competition. 9 Apr - Manuscript reviews complete, TC/conference reps give rankings to student papers chair 11 Apr - Telecon to downselect 6 finalists 12 Apr – Student papers chair notifies all students of status Late Apr - Student presentation session at SDM Conference Appendix C: Acronyms

AIAA American Institute of Aeronautics and Astronautics CFP Call for Papers LRPC Long Range Planning Committee SDC Strategic Directions Committee SDM Structures, Dynamics, and Materials Conference STR Structures STRTC Structures Technical Committee TAC Technical Activities Committee TC Technical Committee