The University of North Carolina at Chapel Hill RESIDENCE HALL ASSOCIATION

[email protected] Carolina Union Box 12, Suite 3512C CB #5210 Chapel Hill, NC 27514

RHA Board of Governors November 18, 2014 MEETING MINUTES

EXEC BOARD: Taylor Bates (President), Grayson Berger (Vice President), Jessica Porter (Executive Secretary), Candice Zhou (Executive Treasurer), Karen Cheng (Internal Affairs), Jessica Feely (External Affairs), Justina Vasquez (CEO), Spencer Ivey (NCC), Tate Shanahan (Director of Special Projects)

GOVERNORS: Keerthi Nandipati (Carmichael), Katelyn Merendino (Cobb), Matt Renn (Connor), Travis Broadhurst (Craige), Roshni Verma (Ehringhaus), Lucas McCallen (Granville Towers), Harrison Toohey (Hinton James), Yunah Park (Kenan), Neil Harwani (Manning East), Tyler Sharp (Manning West), Usman Rahim (Morrison), Anna Henderson (OCLQ), Malgorzata Leszczuk (OCUQ), Sean Henderson (Odum Village), Susan Gleaves (Parker), Treyaun Fulton (Ram Village)

ADVISORS: Kyle Sabin

CALL TO ORDER: The meeting was called to order at 7:30 PM

Absent: Ehringhaus, Ram Village Proxies: Manning West Tardy: Kenan Early Leave:

Approval of Minutes: Morrison, Manning East Reports Executive Officers Reports

Vice President Grayson Berger  Waiver finalized  Went to Morrison meeting  Carolina Crawl  Rejuvination Day work has begun Executive Secretary Jessica Porter  Carolina Crawl  Went to Walking Tacos at OCUQ  Set up meeting evalutations  Still working on the website  GAA contact emailed Executive Treasurer Candice Zhou  South Campus Tailgate expensses done  Won a hat at South Campu Tailgate Internal Affairs Karen Cheng  Delivered cookies with Morrison CoGo for crossing 2,000 points  Craige will be next week  Planning Stress Less Fest with programming committee  Ordering RHA merchandise for that  Meeting with Lt. Governors tomorrow External Affairs Jessica Feely  Two contracts are complete  Two contracts are waiting to be signed  Working on stuff for Stress Less Fest  Carolina Crawl National Communications Coordinator Spencer Ivey  Went to South Campus Tailgate  Went to Carolina Crawl  Recognition committee met Chief Enhancements Officer Richard Sung  Carolina Crawl  Having one on ones with CEOs  A lot of money – needs checks by Monday because SAFO is closing  Cobb has spent $444 on small enhancements  Met with Justina for training  Going to start working on vacuums soon  Meeting with Tom Proctor the vacuum doctor  Get large enhacement request forms in by Monday Director of Special Projects Tate Shanahan  Found energy consumption data for all buildings on campus  Presenting at Lt. Governors meeting tomorrow  Last one on one occurred this week President Taylor Bates  Structural grant project funding moving forward  Meeting with programming committee for Stress Less Fest  Last DHRE candidate meeting was today  Walking Tacos at OCUQ  Testimonials for grant requests  Possibly a water conservation program in February or a utilities war  Found the Tar Heel Bike that was missing Board of Governors Carmichael Keerthi Nandipati  Brought Lt. Governor, Naomi  Yoga night last Thursday  Carmel apple bar tomorrow from 7-8 p.m.  DTF planning has begun  Pep rally for a basketball game in the works Cobb Katelyn Merendino  Went over meeting evaluations with CD this week  Talked to CM, CO about large enhancements  Turning the library into a group study station  Last study break this Wednesday  Honor Court may come in Thursday for an educational event  Last program December 1 for a Holiday Celebration  Going bowling for meeting this Sunday  Recognition surprise on Sunday Connor Matt Renn  Brought first-year rep, Maelin  Iron Chef Connor event  Coco goes to Cuba night  Bollywood night on Saturday  Muffins with Megan, CD meet and greet Craige Travis Broadhurst  T-shirts were ordered this week  Mug mornings Friday went well  South Campus Tailgate went really well  Cornhole tournament brought 60 people  Went bowling for the meeting o College nights Friday for $5 a person at AMF Lanes in Durham  Puppies and puppy chow at 7 p.m. Thursday  One event every night this week Ehringhaus Roshni Verma  Finished having 1:1s with all CoGo members  Weeklies (Waffle Wednesday and Recycling Drive) went well  Had a "proper way to recycle" presentation at the Recycling Drive and will continue with different presentations each week  Sundae Social media Event was a success- each attendee had to like one of our social media pages or sign up for the Food in my Hall text service o 100 attendees  South Campus tailgate was great  Had a Scandal night for our Exec meeting last week  Viewing party and South Campus flag football this weekend Granville Lucas McCallen  Brought CEO, John  Small enhancements from Walmart  Big tailgate last Saturday, ordered over $1,200 of Bojangles and it was almost all gone  Holiday cookies this Saturday at 8 p.m.  Pairing CoGo members off to do weekly programs Hinton James Harrison Toohey  Herin Dwala, Lt. Governor filling in  Brought marketing manager with him  RA appreciation day a whole day  Spoke to Taff about “I Have A Dream” in HoJo  Planning a talent show next semester  Figuring out the winter formal details  South Campus tailgate went well  Had a bagel bites event with over 200 attendees  150 people registered on Food in My Hall  New ping pong tabel and fooseball table Kenan Yunah Park  Brought treasurer  Late night event with ho chocolate and apple cider  Planned international Thanksgiving event  Destress and decompress event during finals Manning East Neil Harwani  Career peers event through Career Services  Over 100 people at Doughnuts by the Door  Event with Sara for scantrons and blue books  T-shirt designs have been voted on and received student input o CoGo shirts have come in!  Snacks with CoGo tomorrow  Watch party tomorrow at 7:30 p.m. for the Duke v. Carolina game  Feast at Manning East moved to Saturday at 6:30 p.m.  Cleaning is a piece of cake, cake with supplies and cake before break Manning West Tyler Sharp  Pubbing Food in My Hall at quesodilla nights  South Campus tailgate went really well  Planning for Fall Food Fest  Finishing up supplies and destress event for finals week Morrison Usman Rahim  Broke 2,000 points in Community Cup Points  Last MoTown milkshakes this Friday  Sundaes on Sundays with cards for hospitalized children  New basketball rims and backboards o Looking at other large enhancements  Basketball tournament this weekend  Last event of the year with s’mores and a cappella  Recycling drive next Sunday  RA appreciation week going on with one event every night  Serving coffee and having scantrons for finals event  Door decorating contest in the works Odum Village Sean Henderson  Preparing for Cultural Cuisine on Thursday  Getting supplies tomorrow for the event  Getting a cheaper xBox bundle for large enhancements  Next enhancements might be a blackboard wall or large calander  RA and CD appreciation events will start soon  Went to Carolina Crawl  Viewing parties for the baseketball games and with food  In the Spring each CoGo member will host one event OCLQ Anna Henderson  Coffee house event this Thursday o CD is preforming at the event  T-shirts have come in!  Did a community walkthrough with CO OCUQ Malgorzata Leszczuk  Brought Lt. Governor, Joseph  Evaluation done with CD  Walking Tacos event last night o Educational with EcoReps  Ordered t-shirts with Harper Arts, coming in Friday  Wednesday night meeting with CoGo for goals next semester  Want a water bottle filler as a large enhancements o Or organization method for small enhancements Parker Susan Gleaves  Quesadilla night went well o Ballroom dancing was an element of the event  Last quesadilla night tomorrow  Haireoke was fun and people stayed for the entire event  S’more shirts event on Sunday at 8 p.m.  Coffee vending machine will be large enhancement o Hammocks also an option Ram Village Treyaun Fulton  Grocery bingo had a big turn out  Casino night in Taylor lobby the 24th  Professional week this week, with various schools presenting  Grocery raffle again this Thursday  Valentine’s day plans NRHH . Conference Chair: Shreya . A lot of OTMs submitted this month . Inductions went well with great cake! . Taylor and Connor both submitted a ton of OTMs Advisor Report:  Kyle Sabin:  Brought Paige, third year CD in Kenan  Complete evaluations of your CD  Do not be really worried about scores on your evaluations Committees and External Appointments  Housing Advisory Board: None  Recognition: o Bids for NACURH being written  Structural Grant Board: None  Safety Committee: o Get your flu shot  Dining: o Met  Ethics: None  Public Service: o Toys for Tots boxes are in place o Flyers available Grant Requests  New Business  “I have a dream campaign”, Taff and Jeremy McCeller o Campaign to photograph people’s dreams on campus for MLK o Event to display in campus galleries  Kenan International Thanksgiving, Yun-ah Park o More than half of their residents come to the event o A great time for people to build a community – not seen much in Kenan o Residents are not cooking, catering food instead o Paterning with CDS for compostable supplies and also catering from a wide range of areas . Move to fun for $500 Connor, Morrison . Move to call to question Connor, Manning West . Passes 13, 0, 0  Diversity proposal, President Taylor Bates o First year experience Hazel o Proposal for pilot program with optional diversity position on community governments o Aim for three community governments to be reached o All communities had interest in these positions  Gift exchange, Vice President Grayson Berger o Everyone drew names Recognition  Herin give the crown to Usman Announcements  Campus health offers flue shots for free  Craige basketball tournament this weekend  Lucy’s cookies super inclusive and good for events  Taylor and Usman working on blog  Business frat dodgeball  Pizza the Movie being created by Spencer and Taylor  Movie night on Thursday possibly the Batman series  Dodge ball tournament with RHA team Sunday 2-5 p.m.  Amendment C was withdrawn  Let Jessica know about absenses and tardies  CEOs need to draw a budget for Black Friday or leftover expensses  Katelyn has 75 swipes left – along with many other people  RA application is live Adjournment Motion to adjourn from Granville and second from Parker The meeting adjourned at 9:30 PM. The next BOG meeting will be held Tuesday, December 2nd at 7:30 PM.