Jo-Carroll Depot LRA Board of Directors 3:00 p.m., Wednesday, January 8, 2014

I. Call to Order The meeting was called to order at 3:21 p.m. by Chairman Steve Keeffer on Wednesday, January 8, 2014 at the Jo-Carroll Depot LRA Conference Room, 18933 A Street, Savanna, Illinois.

II. Roll Call was answered as follows: Present – 5 Paul Hartman, Steve Keeffer, Bill Robinson, Ron Smith and Don Crawford. Absent – 3 Bill McCormick, Bill McFadden and Bill Wright. LRA staff present: Mara Roche and Angie VanKampen. Guests present: Amiee Martelle (RVPR), Ole Pace (Kopac), Lisa McCarthy (TCEDA) and Terry Kurt (Associate of LRA Attorney).

III. Pledge of Allegiance was recited.

IV. Agenda Additions None.

V. Consent Agenda A. Minutes of December 4, 2013 Board Meeting A motion to approve the consent agenda was made by Paul Hartman, seconded by Ron Smith. The motion passed by voice vote.

VI. Executive Session – 5 ILCS 120/2(c)(21) "Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06 of the Open Meetings Act." 5 ILCS 120/2(c)(1) “The appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity.” 5 ILCS 120/2(c)(11) “Litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending in a court or administrative tribunal, or when the public body find that such an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.”

VII. Old Business A. CIP Update - Sharon Peppin Community Funding & Planning Services was given updates and corrections to the CIP. Sharon should have the updated CIP available at the February Board Meeting.

1 B. TCEDA Donation and Update - A motion to approve a $1,000.00 donation to TCEDA was made by Bill Robinson, seconded by Don Crawford. The motion passed by voice vote. Lisa McCarthy thanked the Board Members for the $1,000.00 donation. Lisa McCarthy gave an update on TCEDA through her presentation “Business Trends in Northwest Illinois”. C. Employee Reviews - Bill Wright conducted employees reviews in December and made a recommendation of a 3% increase for staff. A motion to increase the hourly rate of Angie VanKampen to $14.00/hour, retroactive to January 1, 2014 was made by Paul Hartman, seconded by Ron Smith. The motion passed by voice vote. A motion to increase the salary of Mara Roche by 3%, retroactive to January 1, 2014 was made by Paul Hartman, seconded by Don Crawford. The motion passed by voice vote.

VIII. New Business A. Motions from Executive Session, if any – Not needed. A current list of closed session minutes was provided to board members for their review. B. Bills over $2,500-None. C. Staff Reports 1. Executive Director a. Report/issues update – The LRA Workers Comp and Employee Liability policy is coming due. We are currently getting bids from Bauer Agency. We are still waiting for the Army to re-write the scope for the water tower funds and send it to the Ft. Sam Houston contracting office. Contact will be made with Matt Wagner to update the scope and bid documents for water tower repairs. RFP for EarlyTransfer/ESCA – waiting for a conference call between the LRA Attorney and David Knisely to be set up to discuss the addenda. Once completed the addenda will be posted. Speer Enterprises - 1. Water/Sewer Maintenance Items – Quarterly Review: High Priority items include water meter installation at 3 locations, insulating at the treatment plant and well house and the removal of trees on the dike. b. Correspondence - None c. Property transfers - None. 1,080 of 2,950 acres has been transferred from the Army. 762 of those acres have been transferred to private entities, 254 acres are under option (industrial park) and 64 acres are available from the LRA (parade grounds and entrance areas) d. Employment report- Employment for December was 68 down from 70 last month. A year ago the numbers were the same.

2 e. SCADA Update - The main PC for the SCADA system has failed in November and the laptop has been formatted to act as the main unit. PDC has provided an estimate of $9,670.00 for replacement of the main PC, upgrade to the current version of Wonderware software, installation, configuration to the SCADA network and installation of a printer. This estimate also includes time for operator training and 1 year free tech support. There are questions concerning compatibility of the current laptop operation system with the updated Wonderware software. Tim will address these questions with PDC.

2. Bookkeeper a. Bank account balances – As of 1/3/14, our current balance is $1,333,230.72. b. CD - CD #9980000044 Matured on 1-2-14 in the amount of $90,270.82. This was a 12 month CD for $90,000.00 with an APY of 0.30%. A 6 month CD was purchased for $50,000.00 at the Apple River State Bank. This CD is .30% and will mature on 7/3/14. The remainder was deposited into the LRA checking account. The next CD is due on 4/17/14 in the amount of $51,975.00. c. Cash flow - Income for the month of December was $5,526.51. Expenses for the month of December are $13,611.50. d. Budget update -One month into the FY income is $5,526.51 with $336,431 budgeted and expenses are $13,611.50 with $883,080.78 budgeted. Yearly loss is -$8,084.99. e. Water/Sewer-review expenses – The monthly Operator’s Report was reviewed. Water and sewer related expenses for the month of December were $4,406.39 and income was $0.00. Total expenses to date are $. Total income to date is $0.00 for a deficit of -$4,406.39 one month into the FY. f. Outstanding Invoices- Speer Enterprises outstanding invoices total $4,369.64 E. Board of Directors Reports 1. Foreign Trade Zone #271-Meeting was held 1/8/14 in the LRA Board Room. Don Crawford reported that IITC was working with Ray Chin to use one of his buildings (also the FTZ warehouse) for processing space. 2. Jo-Carroll Enterprise Zone – meeting cancelled and rescheduled for February 5th. 3. Other directors’ reports – Chairman Keeffer reported on the upcoming Carroll County Leadership program. F. Attorney’s Report – Terry Kurt updated the Board members on the Complaint for Forcible Entry and Detainer against Speer Enterprises that was filed on December 16, 2013. A Judgment in Favor of Plaintiff was filed on January 7, 2014 for possession and $4,369.64 plus plaintiff’s costs. Judgment is not final until 30 days after it was filed (February 6, 2014). This gives them 30 days to remove personal property and see if they counter. The next step will be discovery of assets. Hartman questioned whether the contents were now LRA property to sell? Terry Kurt stated they were not and advised if the contents are worth anything, the LRA will have to give notice and decide whether you want to take the contents in 3 exchange of the judgment. This would require a court order from the judge. He also advised we will receive 9% interest on the judgment amount. Mara reported that prior to the court date, Phil suggested we mention to Speer the possibility of signing a forfeiture agreement. On 12-31 this was suggested to Speer, on 1-2 they responded stating they were interested. The information was passed along to Phil. In those communications Speer asked to have until the end of January to remove his possessions and the end of February to provide full payment. Terry Kurt suggested Mara follow up with Phil to make an arrangement by agreement to reach settlement. The Board agreed. G. Other new business-None

IX. Reports to the Board A. Site Manager / BRAC Environmental Coordinator Report –Cathy Collins is working on the scope of work that needs to be submitted to Ft. Sam Houston. She hopes to have it sent by the end of the week. B. Tenants-None C. UMRI Port District - A meeting is being held today in Bldg 21, no report. D. USFWS-None E. Guests-None

X. Public Comments-None

XI. Adjournment- A motion to adjourn the meeting was made by Paul Hartman, seconded by Bill Robinson. The motion carried by voice vote. The meeting was adjourned at 4:50 p.m.

______Angie VanKampen, LRA Board Secretary

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