The Following Is Updated Information and Reminders for Organizational Management Auth/Security

Organizational Management Alert 2006-6 Issued 08/23/2006

The following is updated information and reminders for Organizational Management Authorization/ Security Assigners. This and all future OM Alerts can be found on the IES HR/Payroll website under the section titled “Alerts.” Please distribute this Alert to any agency users who have responsibility for updating OM security infotypes.

This Alert includes:

 Information regarding the new SRM roles and security access to SRM

The Commonwealth of Pennsylvania is preparing for its implementation of SAP's Supplier Relationship Management (SRM) software. The Department of General Services, in conjunction with IES, is implementing the SRM project which will go live on August 31, 2006.

In support of the project, IES staff will process a mass update to add the SRM roles in production with an effective date of 8/31/2006 (Note: some users who will access SRM during the Controlled System Deployment will have an effective date of 8/28/06). The below role YRC:SRM_LOCATOR_COPA is required for all users who are assigned at least one SRM role. YRC:SRM_LOCATOR_COPA is only required to be assigned once if you are adding multiple SRM roles.

SRM SECURITY ROLE SRM ROLE NAME YRC:SRM_LOCATOR_COPA SRM User Locator for Workplace Inbox

One or more of the following SRM roles will be added to positions in production. SRM has provided a list of current Agency users for update in production. This mass update is expected to be uploaded into Production on Wednesday, August 23, 2006.

SRM SECURITY ROLE SRM ROLE NAME YRR>SRM_APPVR_ADHOC Adhoc Approver YRR>SRM_APPVR_LEVEL1 Shopping Cart Level 1 Approver YRR>SRM_APPVR_LEVEL2 Shopping Cart Level 2 Approver YRR>SRM_APPVR_LEVEL3 Shopping Cart Level 3 Approver YRR>SRM_APPVR_MG_ADMINSVCS Agency Director of Admin Services Approver YRR>SRM_APPVR_MG_AGENCYHEAD Agency Head or Designee Approver YRR>SRM_APPVR_MG_ITDIR Agency IT Director Approver YRR>SRM_APPVR_MG_PRESSOFF Agency Press Office Approver YRR>SRM_APPVR_MG_RCO Agency Radio Communications Officer Approver YRR>SRM_APPVR_MG_RESTRICTEDMAT Agency Restricted Material Approver YRR>SRM_APPVR_MG_TMO Agency Telecommunication Officer Approver YRR>SRM_APPVR_MG_TRAINOFF Agency Training Officer Approver YRR>SRM_APPVR_PCARD Pcard Approver YRR>SRM_PCARD_REQUIS_COPA SRM PCard Requisitioner YRR>SRM_REQUIS_COPA SRM Requisitioner YRR>SRM_RCVR_COPA SRM Receiver YRR>SRM_PCARD_COORD_XXXX SRM PCard Coordinator (assigned at agency level)

YRR>CCM_CATAPPR_COPA CCM Catalog Approver (DGS Only) YRR>CCM_CATMAN_COPA CCM Catalog Manager (DGS Only) YRR>CCM_CNTMAN_COPA CCM Content Manager (DGS Only) YRR>SRM_APPVR_MG_CWMEDIA DGS Commonwealth Media Services Approver (DGS Only) YRR>SRM_APPVR_MG_CWRECORDS Division Chief/Records Admin Approver (HMC Only) YRR>SRM_BPMAINT_COPA SRM Business Partner Maint (OA – IES Only) YRR>SRM_PCARD_ADMIN_COPA SRM PCard Administrator (OB – BFM Only) Organizational Management Alert 2006-6 Issued 08/23/2006

The list provided by SRM for uploading into production identifies agency positions through June 28, 2006. Agency ASA were directed to work with their agency HR offices to collect any positions which require updating after June 28, 2006. Agency Organizational Management Authorization/Security Assigners can begin to add these roles on/after August 31, 2006. Do not use a start date before 8/31/2006. If a role is no longer valid, delimit the role after 8/31/06 using a current date. If you are adding additional SRM roles, and the YRC:SRM_LOCATOR_COPA role has already been assigned, you do not need to add this role again.

In order to provide security access to the SRM system, HR and security updates must flow through an ALE (Application Link Enabling) system from HR to SRM. The ALE will run every night after the nightly security updates are processed. Therefore, security updates will still require overnight processing before a user can access the SRM system. Organizational Management Authorization/Security Assigners should not update any positions before 8/31/2006.

If you have any questions or need additional information, please contact Lisette Garcia, Operations Division, at (717) 705-9135.