N.O.M.A. Meeting Minutes for
November 15, 2016
On the above date at 6:58 PM the New Oxford Municipal Authority met with Chairman John Spalding presiding. Authority Board members present were Treasurer Jim Eisenhart and Secretary Tom Olshanski. Also in attendance were Steve Hovis with Stock & Leader, Bill Hill from Wm. F. Hill & Assoc. Engineering, Tom Beamer, NOMA Facilities Manager, Adam Winters, NOMA Asst. Facilities Manager and Amber Gearhart, Project Asst. /Asst. Secretary. Vice Chairman Stan Wannop joined the meeting via conference call.
On a motion by Eisenhart, seconded by Olshanski, the Board unanimously approved the minutes of the September 20, 2016 meeting.
On a motion by Eisenhart, seconded by Olshanski, the Board ratified payment of the following expenditures: September 11th thru November 7th in the amount of $558,410.54.
Old Business
Miller Chemical – A general update was presented by Tom Beamer.
Hamilton Township – A general update was presented by Tom Beamer.
New Business
2017 Board Meeting Dates & Times – On a motion by Eisenhart, seconded by Olshanski, the Board unanimously approved the meeting dates as presented in the meeting packet and changed the start time to 6:30 PM.
2017 Proposed Budget – On a motion by Eisenhart, seconded by Olshanski, the Board unanimously approved the 2017 budget as presented in the meeting packet.
Personnel Term – The term of Guillermo Bosch, Personnel, is ending on December 31 st, 2016. On a motion by Wannop, seconded by Olshanski, the Board unanimously approved sending a letter to the New Oxford Borough Council requesting a re-appointment of Guillermo Bosch as Personnel of the NOMA Board for another five (5) years.
Facilities Manager Report
Reviewed and unanimously approved by the Board on a motion by Olshanski, seconded by Eisenhart, was the report submitted by Tom Beamer, Facilities Manager.
Twp. Delinquent Accounts – Peter Ruth with Stock & Leader is working with Muni-Link on using the system with delinquent accounts so that the system is more accurate and up to date with the proper delinquent fees.
High Service Pump –Bid opening on November 22, 2016. Project was budgeted and approved for 2016 but will not begin until 2017.
Dam Project – The engineering plan is to be completed in the 4 th quarter of 2016 or 1st quarter of 2017 at the latest. As long as all permitting goes well, the project is projected to begin October or November of 2017.
Oxen Country Meadows Well – A general update was given by Tom Beamer. The Smith’s opted to have a new well drilled and the Laughman’s opted to connect to public water.
Grit Removal Replacement Project – Bidding documents are ready and should go out for bid in January. The project was budgeted for 2016 but will carry over to 2017.
Plainville Farms – The contract for the sewer main improvements has been signed and they have received the permit to complete the work on the water main. Route 30 Water Main Replacement – Not quite ready for yard restoration yet. There were some bad bacteria testing results due to protocol. Restoration should begin next week. On a motion by Eisenhart, seconded by Olshanski, the Board unanimously approved payment in accordance to the bid documents pending solicitor’s review.
Equipment –NOMA received five bids on the Ford Tractor ranging from $2051 to $4286.12. Tom received quotes on four Bobcats. After deducting the amount received for the tractor, the end cost would be about $14,000 by a CoStar vendor. On a motion by Olshanski, seconded by Spalding, the Board unanimously approved the purchase of the Bobcat from Messick’s.
Brickyard Road (Failing Sewer Systems) – Oxford Township approached Tom in regards to apply for a grant in the amount of $385,000 for the failing sewer systems on Brickyard Road. Tom agreed to sign the application for the grant. There is a large amount of competition for this grant. The 15% matching funds will have to come from the Township.
Raw Intake Pump Replacement – DEP permit was received on November 2, 2016. Project was approved in 2016 but will not be expended until 2017.
J.A. Myers – They are requesting an extension on the reserve capacity that expired on October 9, 2016. An extension was not granted.
Emerson & Gett Ex, LLC – Payment agreements for both accounts have been executed.
Nutrient Credits and Phosphorus Credits – NOMA sold all the credit for just under $5000. DEP has a new system for calculating credits. This year NOMA has less than in the past.
Sludge Testing – Sludge testing came back within the normal parameters.
William F. Hill & Assoc. Report
Most items were discussed during the Facilities Manager Report.
USDA – It was requested that the Engineer Agreement be amended due to the delay and costs related to the land development plan and access agreement. On a motion by Olshanski, seconded by Eisenhart, the Board unanimously approved the revised USDA Engineering Agreement Amendment as presented.
Rt. 30 South Water Line – There is an issue with the cost for the resurfacing and paving. In discussions, it looks like NOMA owes an additional $2113. On a motion by Eisenhart, seconded by Olshanski, the Board unanimously approved to release the addition $2113 upon approval from Van Guard as payment in full.
OCMW Water Line Options – An additional option was discussed that wasn’t an option previously. This option is now available due to the construction of the New Oxford Foods new water line. A general overview was provided.
Solicitor’s Report
Resolution 2016-8 – Resolution in regards to the modification of the PNC loan for the USDA loan. On a motion by Olshanski, seconded by Wannop, the Board unanimously approved to accept Resolution 2016- 8 as present by the solicitor.
Resolution 2016-9 – Resolution in regards to the avoidance and minimization of adverse environmental impacts related to the Authority’s alternative well water project. On a motion by Olshanski, seconded by Eisenhart, the Board unanimously approved to accept the Resolution 2016-9 as presented by the solicitor.
Other Business
NOMA Bank Account – On a motion by Olshanski, seconded by Wannop, the Board unanimously approved Treasurer Jim Eisenhart as an additional signer on the NOMA bank accounts. With no further business to be brought before the Board, on a motion by Olshanski, seconded by Eisenhart, the Board unanimously approved to adjourn the meeting at 8:24 PM.
Reminder of the next Authority meeting will be Tuesday, January 24th, 2016 at 6:30 PM.
Respectfully Submitted,
Amber K. Gearhart Asst. Secretary/Project Assistant