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INDIGO SHIRE COUNCIL To support and develop a sustainable, thriving and resilientCommunitysustainable, and develop a thrivingTo support and APOLOGIES: ATTEND: REQUIRED TO LOCATION: BE TO HELD: ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL INDIGO – A great place to live, work and visit.– to and place A greatlive, work INDIGO through leadership partnership. through and leadership Peter Graham Graham Peter MurdochBarbara Vic Issell Bernard Gaffney Ali Pockley Mayor – CroucherDeputy Peter – MayorGoldsworthy Larry Councillors: Memorial ChilternHall, 13Tuesday 3pm2011 December at Mission Statement: Mission Vision Statement: Vision Senior Senior SMG required as Greg Pinkerton Mark Florence M AndreKompler Brendan– CEO McGrath Management/Officers Page Page 1 INDIGO SHIRE COUNCIL 16.0 15.0 14.0 13.0 12.0 11.0 10.0 9.0 8.0 7.0 6.0 5.0 4.0 3.0 2.0 1.0 ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL GENERAL GENERAL BUSINESS 15.7 15.6 15.5 15.4 15.3 15.2 15.1 ONLY) INFORMATION DELEGATES (ALL FOR ARE REPORTS COMMITTEE AND 14.2 14.1 NOTICESOF MOTION 13.4 13.3 13.2 13.1 GOVERNANCE 12.3 12.2 12.1 ANDPROJECTSPROGRAMS MAJOR 11.3 11.2 11.1 COMMUNITIESSUSTAINABLE 10.4 10.3 10.2 10.1 SERVICES CORPORATE PETITIONSDEPUTATIONS AND PREVIOUS MINUTES ARISING FROM BUSINESS NOVEMBER 2011 MEETING– 8 PREVIOUS OFMINUTES FROM CONFIRMATION CONDOLENCES OPEN FORUM OFINTEREST OF CONFLICT DECLARATION OFABSENCEANDLEAVEAPOLOGIES LAND OWNERS OF THE OFTHETRADITIONAL ACKNOWLEDGEMENT & OPENING PRAYER WELCOME CRMURDOCH CRISSELL CRPOCKLEY CRGAFFNEY CRGRAHAM CRCROUCHER DEPUTY – MAYOR CRGOLDSWORTHY MAYOR – INDIGOECONOMIC DEVELOPMENTSTRATEGYSHIRE BUSINESS SIGNAGE GUIDELINES OFFICECOUNCILACCOMMODATION SALE OF LATROBE UNIVERSITYSITE, BEECHWORTH ADVISORYAND COMMITTEESOFMANAGEMENTREPORTS FUNDINGTHROUGHMAYOR&DISCRETIONARY COUNCILLOR FUND CREATIONOFEASEMENT LANE PRIVATEATON POLMEAR LANE BEECHWORTH INFRASTRUCTUREMANUAL DESIGN BEECHWORTH CROSSOVERSLANEWAY BEECHWORTH PROGRAMAFTER SCHOOL CARE PLANNING PERMIT APPLICATION PP11-0151 HUME REGIONAL GROWTH (RGP)PLAN OFFICECOUNCILACCOMMODATION -CAPITALEVALUATION METHOD TENDERTHEPROVISIONFOROF ELECTORAL SERVICES –ELECTION 2012 VOTING FRAUD PREVENTION CONTROLPOLICY& FINANCE – REPORT OCTOBER 2010 ...... TABLE OF CONTENTS ...... Page Page 60 51 48 36 29 17 59 58 56 55 54 52 51 49 48 43 40 38 36 34 32 29 26 19 17 15 5 4 4 4 4 4 4 4 4 4 8 6 5 2 INDIGO SHIRE COUNCIL 17.0 ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL CONFIDENTIAL ...... Page Page 61 3 INDIGO SHIRE COUNCIL 9.0 8.0 7.0 6.0 5.0 4.0 3.0 2.0 1.0 ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL OPEN FORUM OPEN DECLARATIONOFINTEREST OF CONFLICT APOLOGIESANDLEAVE OFABSENCE OFTHE LAND OWNERS PRAYER OPENING OFTHETRADITIONAL ACKNOWLEDGEMENT & WELCOME DEPUTATIONS AND PETITIONS BUSINESS PREVIOUS MINUTES ARISING FROM NOVEMBER2011 CONFIRMATION8 MEETING– PREVIOUS OFMINUTES FROM CONDOLENCES Page Page 4 INDIGO SHIRE COUNCIL 10.0 ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL provided revised year end forecast for the remainder of the 2011/12 financial 2011/12 the of remainder the for forecast end year revised provided managers budget all 2011, September of end the At 2011. October 31 the to year financial 2011/12 the of months four first the covers report finance This Information For 10.1 CORPORATESERVICES compares favourably with the same period last year and indicates that we are we that indicates and year last period same the with favourably compares which million $2.2 is 2011 October 31 the at as spend works Capital YTD The attached the within contained are as October Report 2011. & 31 at Investment Cash invested are funds these how year.of last Details period same the for million $4.6 31 of position cash the a with compares at as position Cash Council’s months this in quarterly included with is along Report provided Finance report. Exception be no therefore only reports will finance Report Exception an 31 at Council, as details with unit agreed previously As reports. business attached the within contained are individual October and loss & profit Organisational whole organisationsacross the spread amounts small many from up made are and forecast over $10k were Expenses definedOther future potential for cater superannuation to callsbenefit the provision to new due the predominately of is which commencement tree forecast over of $20k timing are costs to Employee mainly due forecast over road ($10k) patching costs ($33k) and management September $49k the are versus payments basis Contract YTD a on This to: due mainly forecast. unfavourable $66k are income Expenses grant of delay timing the by receivedNovember. was of which during October much ($28k) for forecast offset were items income above The of $8kworkcover reimbursements Un-forecast October contributionsof developer $28kduring Un-forecast October of sales $49k during materialquarry Un-forecast forecast. September the versus basis mainly is to:This due YTD a quarter on favourable September $62k is the Income to unfavourable 30 $3.6k basis. a on forecast YTD is at position as Operating month The last reported variances budget YTD are:tokey additional points note Date (YTD)Year to September, the addition In Septemberreview.provided againstthe that YTD at forecasts compare report this within contained figures financial (YTD) Date to Year the and year File No: 11/2773 – Frank Bonacci – Bonacci FrankFinance Manager 11/2773 – File No: – REPORT2010 OCTOBER FINANCE st coe 01 i 45 mlin This million. $4.5 is 2011 October Page Page th st 5 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL on track for another year of high capital works completion rates.works year capitalcompletionof for high track another on Department By Business Unit Report for October October UnitBy 2011Department for Business Report Cash & Investment Report as at 30 October 30October at 2011 as Cash Investment Report & Profit and Loss Report to October October toandReport 2011 Profit Loss Attachments: Page Page 6 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL INTRODUCTION adopt attached FraudCouncil Policy. the Control That Prevention & RECOMMENDATION Decision For 10.2 consultants of Indigo of Shire Council.consultants and contractors volunteers, employees, Councillors, all to applies Policy The all where and tolerated not is reported, are manner. fair and a resolved in and investigated timely fraud suspected legitimately which or identified in once activities fraudulent culture a promotes encourages Council and provides. it services the and officers its Council, the of protect to designed is reputation and security It integrity, the protect to and assets and fraud. money public of forms all of investigation and detection deterrence,prevention, the to commitment Council’s demonstrates Policy The resources the for effective Senior accountability Council. to entrusted maintaining and the security and provide that of establishing controls internal with responsibility The together the Group is procedures. Management minimisation however and implementation prevention operational fraud of the implementation overseeing and monitoring for responsible is Committee Audit Council’s of anddetection fraud.control prevention, thefor place in measures sufficient relevant and are there that ensure to duty a has Council therefore and organisation any to risk significant a poses Fraud BACKGROUND after meeting October its go and March Council. it recommended in to 2011,audit at last Policy its during insurers Council’s by the made recommendations of consideration endorsed Committee Audit The Policyout. roll the accompany will that process education and communication the through fraud constitutes what of awareness greater a create also will It fraud. of instances any address to framework stronger a with Council provide will Policy new This Strategy) Management Risk Handbook. Behaviour andis of Council’s Ethical covered Code Conduct in and our with conjunction is in (which 2007 review in under adopted currently Policy Management Risk the by covered is topic The risk. fraud to relating specifically Policy a have currently not does Council File No: 09/635 – Jo Riley – Manager Governance & Risk &Governance Riley– Jo Manager – 09/635 File No: FRAUD CONTROL POLICY & PREVENTION Page Page 7 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL RISK MANAGEMENT RISK fraudand symptoms. examples risks of andpreventioncontrols; examples of Policy; this of part as implemented be will or been, have that strategies prevention fraud employees; management and roles and of responsibilities the various and of categories types fraud;the sets out: The Policy KEY IMPLICATIONS Adoption of the Fraud Prevention & Control Policy will strengthen practices strengthen will Policy Control & Prevention Fraud the of Adoption CONCLUSION contract induction, employee employee contracts, where processes is involved.conduct other employee and agreements service in documentation, included have been provisions prevention and awareness fraud addition, In employees. of ongoing attentionthe to them an bring and fraud of issues identify to program awareness as well as employees new all for program training induction in the included and developed been have programs education awareness of Fraud trail audit an allow will this and for course staff completion members staff by training this to of will sent completion Seat course Learning the record training program. Seat fraud Learning online a Council’s via accompany completion will and parties all to communicated be will Policy Control & Prevention Fraud the adopted Once COMMUNICATION been also has Procedure process. investigationand Control & reporting identification, the detailing Policy this Prevention with conjunction in developed Fraud comprehensive A document. Policy formal dedicated a in exist currently not does which fraud control and detect prevent, to framework a with Council provide will Policy this adopted If IMPLICATIONSPOLICY financial Council of protection with assist resources. will program prevention solid A IMPLICATIONSFINANCIAL Policy. of resulttheas be have implementeda thosebeen to identified orthat place in measuresby of currently with fraud to instances either deal strategies Fraudoutlines the& PolicyControl coversPrevention Part 4.0 of which Page Page 8 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL that Council has implemented to deal with the issues associated with fraud. associated theimplemented hasdealissues Council to with that Fraud Prevention & Control &Prevention Policy Fraud Attachment: Attachment: Page Page 9 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL RECOMMENDATION Decision For 10.3 The following provides an outline of the variation in timelines for postal vs. postal for timelines administration inprocess).(with the some consistencies voting attendance in variation the of outline an provides following The would 2012. similar outcome in result that can aweassume Anecdotally, RateParticipation Informal Voting voting received, 2008VEC the thefrom elections:- votes were election by recorded informal the information on based holding is data following of of The higher. cost substantially the number but lower lower were numbers a attendance were attendance of method there the used voting, Councils where 2008 in held elections the on based that Victoria Government Local from advice received also have We nominated have 44 elections general voting. postal 2012 the for documentation tender their returned have that Councils 48 the of that are MAV the from indications Early vote. postal by was 2008 in election general the for method voting The BACKGROUND requested was it 2011 November, Meetingdecision. next be toCouncilfor matterbrought Ordinary the this 29 on Briefing Council the of result a As Victoria of Association endbe matterconsidered theof thatby 2011. recommended hasthe (“MAV”) Municipal the However February. of end the is taken be can decision this latest the October, 27 is 2012 for election general the As it. change to or election general previous the in used method voting the retain to decision a make to date election the before months 8 least at required, are Councils 1989, Act Government Local the of 41A Section with accordance In INTRODUCTION eea lcin fr te 21 eea lcin (en y postal by (being election general 2012 vote). the for election general 2008 the in used that as method voting same the adopt Council That ELECTION VOTING VOTING ELECTIONMETHOD OFELECTORAL 2012 SERVICES – FORTHE PROVISION TENDER File No: 11/2384 – Jo- Ann Riley – Manager Governance & Risk &Governance – Jo- Manager 11/2384 – Riley Ann File No: Postal VotingPostal 75.96% 3.75% Attendance Voting 9.9% 70.03% Page 10 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL h eeat blo ae neoe r oae n el ih b the by with dealt and located are can extraction No 102-104. envelopes Regulations with accordance in Officer Returning paper ballot relevant The same forvoter. have thebeen to returned votes replacement appear pack all replacement a and pack ballot original the both where envelopes of processing any identify to report a generate and Friday complete on office election the in received will Officer Returning The 6pm)(from October 26 Friday, Close Voting Electionto ofTimeline – PostalFinal Result to first preferences and informal, and counted to give first-preference results. countedgiveinformal, to first-preference and andfirst preferences to sorted then are papers ballot manually, conducted be to is count the Where the Counts Manual for accommodation additional provide to required of andballot papers. counting extractionopening, be may Council any of presence the in envelopes. the been from extracted papers ballot the have papers ballot all that ensure to tallied are papers ballot The scrutineers. extract and envelopes details paper ballot the voter open count, the the in included containing be to envelopes flaps paper ballot the the from remove will staff counting of Teams 27 October Saturday, all out carry Officer. Council authorised will with requirecontact the mayfurther staff VEC procedure checking This municipality. a in enrolled correctly register, is voter ensurethe that will This enrolment coding. the of the accuracy the determine on to checks necessary coded is she or to he which to that than municipality different a for vote to claiming is required voter a If information historical and current enrolment VEC’s the entitlements. voters’ list determine EC accurately The all process. contains this for register rules complex the in experienced staff of team a has VEC The VEC’s checking. further for the Branch Enrolment Electoral to determined be cannot entitlement which for those forward will the Officer Returning the determine declarations, the checked has Officer to Council the Once Officer Council authorised an to list.the relating Council’s tovoters of unenrolled declarations entitlement access require will October. on votingcompleted 26 The Returning Officer period Friday, theand during progressively checked be will voters unenrolled by made Declarations Checking Unenrolled Declarations ballot of extraction the for preparation in papers. established is figure balance A are untilcomplete. processes placethese take Page 11 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL in 2008).in (Wodonga sites count computer identified the of each at counts computer the of conduct the for required infrastructure computer the establish will VEC The on completed be would venue. thecount to computer transport batching that expected for secured and sealed be is then will batches paper Ballot afternoon. Saturday It entry. identified be data will during papers ballot informal other process; this during removed are papers ballot informal obvious Any entry. data for preparation in 50s into batched are papers ballot computer, by conducted be to is count the Where Counts Computer and Councils will be advised on the proposed counting timetable after the after timetable counting proposed the on advised Candidates be latest. will the Councils at and November 2 Friday, by completed be 27 will counts Saturday on counts computer all that expected is It earliest. the at October 28 Sunday until entry computer data commence some not will counts larger most for that anticipated is it but October commence may entry Data computer all complete to required counts. be will hours 36 approximately counts, computer of number expected current the on based that estimates VEC The be will election each candidates for of number papers the known.elections uncontested is and when ballot nominations of of close the entry after determined data for timetable The each at venue. team count each for supervisors count computer trained a of and number leaders team count computer trained by supervised be will entry operators Data count. the for engaged be will operators entry data 25 of teams that itanticipated larger counts is For determinednominations close. after be site will each count required for entrycomputer of operators dataThe number (proportional Counts representation) Computer theof theatend isdistribution. required, distribution preference a if again then and ward, each for counts preference first of completion the at website VEC’s the on displayed be will counts preferential manual for Results counting each for teams leader team. team of as appointed number be will official The election trained preferences. A conducted. be to distribute counts preference of number the on depend will required to teams counting more or one form to staff experienced sufficient appoint will Officer Returning The take distribution willplace.preference a results, preference first of majority absolute an receives candidate no Where (preferential)Counts Manual NovemberOctober2 Friday,28 – Sunday Page 12 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL osbe atr te cmlto f ec eut cluain eut il be will Results as soon all of calculation. completion the after as possible result as soon as distributed website each VEC the on be of displayed completion will the count after the possible detail that entry. data reports of completion the Distribution at Council each for calculated be will Results entry.data to returned be will formal as confirmed later are that informal be to deemed initially papers the Ballot allow papers. ballot to informal all centre recheck to count Officer Returning the within area an establish will leader team The of nominations. close counts for aCouncil. for particular counts Page 13 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL oe olwn h ls f vtn. Te rsls wl e telephoned be will be and centres will voting the results at Ballot boxes The security the election night.election tooffice on delivered completed. in is sealed be counting will voting. after papers Officer of Returning the close to immediately the following votes informal and preferences first of count the commence will staff centre Voting of Papers at Count Ballot Voting Centres 27 October Saturday, Result – Close Voting ofto Elections Timeline – AttendanceFinal following the counting on election night, a preference distribution must be must distribution preference a night, election on votes counting preference the first following of majority absolute an receives candidate no Where Distributions Preferencecounts) (preferential Manual will votes has been completed. checking of entitlement afterbe counted the also Unenrolled counted. then morning, Sunday on office election the in amalgamated and reconciled be will centre voting each from votes Absent Votesof and Count Absent Unenrolled this purpose.for October 28 Sunday, on 8.30am from Officer need Council authorised will an Officer to access Returning The will Officer. Council authorised Officer an to list Returning voters the Officer’s register, Executive Chief the against checking enrolment further for declarations deliver the against checked Once check to office election attendance purpose. for this Register each attend Enrolment Electoral the to access have will staff VEC will declarations. unenrolled staff VEC Trained 28. Sunday, on 8am at 2012 for process this commence to proposing is VEC The staff Council for and VEC declarations.these checking for declarations nights late extremely unenrolled involved election often on which of activity night, the conducting checking with compared strategy a the was successful This very day. moved election after morning Sunday the VEC to elections attendance the 2008 In Checking Unenrolled Declarations NovemberOctober2 Friday,28 – Sunday, election on 6pm from office election the night. in place postal take of will count votes The early issued. and been have votes postal of numbers large very if day election to prior commence may and day election on office election the in place take will checks) (signature votes postal of scrutiny preliminary The of and Votes Count Postal Early Page 14 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL Results for manual preferential counts will be displayed on the VEC’s website VEC’s the on displayed be will counts preferential manual for Results day. that on completed be will all that expected but is it and afternoon, morning Monday on 9am Sunday at begin will on most commence will Councils smaller preference for Some distributions 9am. at commencing morning, Sunday on place take will papers ballot preference first Rechecks counting. and all sorting correct formality, for rechecked fully be must count, preference a commencing to Prior conducted. at the earliest. It is expected that all computer counts will be completed by completed be will counts computer all that expected is It earliest. the at October 29 Monday, until commence not will entry data that anticipated is It eachoperating shift. team fresh a with venue that for complete are counts computer all until venue each at team each for day, each shifts hour 8 two run will VEC the required Where computer all complete to required counts. be will hours 36 approximately counts, computer of number expected current the on based that estimates VEC The be will election each candidates for of number papers the known.elections uncontested is and when ballot nominations of of close the entry after determined data for timetable The each at venue. team count each for supervisors count computer trained a of and number leaders team count computer trained by supervised be will entry operators Data count. the for engaged be will operators entry data 25 of teams that itanticipated larger counts is For determinednominations close. after be site will each count required for entrycomputer of operators dataThe number more rooms.or two Some sites. count across counts simultaneous toandmay space facilities conduct have sites the computer identified the of each at counts computer the of conduct the for required infrastructure computer the establish will VEC The be then will batches paper Ballot venue. thecount for to computer secured transport and sealed afternoon. Saturday on completed ballot be informed obvious Any data. would batching that expected is It entry. data during for identified be will papers preparation in 50s reconciliation into batched enable be to will votes of votes parcel each within of papers Ballot parcel process. count or the throughout centre batch voting will by VEC the papers elections ballot attendance for counts computer 2012 the For (proportional Counts representation) Computer preference a if again then counts, preference first theof the atendisdistribution. required, distribution of completion the at Page 15 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL soon as possible after the completion of each result calculation. Results will Results calculation. result each of completion the after possible as as soon distributed be will count the detail that reports Distribution Council. that for entry data of completion the at Council each for calculated be will Results orvoting parcel of centreentrythe votes. to same data for returned be will formal as confirmed later are that informed be to deemed initially papers the Ballot allow papers. ballot to informal all centre recheck to count Officer Returning the within area an establish will leader team The nominations.the close of aftercounting proposed timetable the on advised be will Councils and Candidates latest. the at November 2 Friday, It is expected that VEC Returning Officers will complete all declarations by declarations all complete inthe November.will 2This 2008 elections.will line be with Friday, Officers Returning VEC that expected is It the Declaration ofResult Council.particularforcounts a all of completion the after possible as soon as website VEC the on displayed be Page 16 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL of 4 hours for larger counts. larger counts. 4 for of hours minimum a and counts, small for between declaration the and count allowed the of completion be should hours For 2 of minimum declaration. a the counts, of PR conduct computerised the and count manual a of completion between the hours 2 of minimum a allow to Officers Returning advises VEC The provided be will estimate accurate more are known. count of the nominations each when thedimensions close of after A plan. counting of proposed estimate broad their a with councils provide to position better a in be will VEC the reviews representation all of completion the following 2012, April early By Nil. IMPLICATIONSPOLICY method. voting the using attendance those is received advice anecdotal than less substantially be would voting postal on based costs election the that information, background the in addressed As an enable to Meeting Council informed decision. December the before hopefully and possible as soon as through sent be will it decision, method voting the impact greatly may information financial this As the voting. of postal vs estimate voting on attendance an of being obtain comparisons staff to MAV unable was relevant author the Report to the due leave, Report, this writing of time the At Council’s on 2008 in election general the $87,000-. approximately was behalf conducting VEC the of cost The IMPLICATIONSFINANCIAL Nil. MANAGEMENT RISK    applicable: implications the if following Address by is recount KEY IMPLICATIONS the a Once request to requirement. avenue this only for the allow avoidif ispossible. – to the abest METtosituation that application to place, extended takes be declaration will to Officer needs Returning The time declaration recount. proposed the if a count the of request completion the at candidates to advise wish reports they distribution if consider decide to and candidates for time reasonable allows This Environmental – EnvironmentalNil. Regulatory – Nil. Legislative – Nil. Page 17 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL 08 t i eomne ht te peerd vtn ehd fr te 2012 the for method voting preferred the by vote.elections be postal general that recommended is it 2008, in elections the of conduct successful the and aboveinformation the on Based CONCLUSION be advised will accordingly. the MAV adopted, is elections general the 2012 voting for of method the Once COMMUNICATION Page 18 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL That Council noteattached Council forms.the That capital evaluation works RECOMMENDATION Information For 10.4 Because council were presented with significantly more detailed and specific and detailed more significantly with presented were council Because Capital the of requirements the and policy. Evaluation Prioritisation Works satisfy will paperwork this of Presentation KEY IMPLICATIONS information. for this Gaffney.CrMurdoch,Cr seconded meeting Moved that Council December and the project to bought office be the case for business case business a complete Council That committee; finance the by passed was motion following the matter, this discussing After the into studies external consideration. for council two commissioned instead to been presented already have reports external two These costs. and options had but council, to documents these provided not had staff council project office the of case the In more. or $100,000 of cost capital a with projects for provided be will case business a that states policy Evaluation” and Prioritisation Works “Capital The works capital the that identified project. office accommodation the to council relation case in completed was been yet business not had it process and evaluation and discussion prioritisation prioritisation this works During capital process. the to relating discussion a was there 2011 November 2 on held meeting Committee Finance last the In BACKGROUND these that requested has Committee Finance the prepared. documents be therefore in and not is policy This process. evaluation Evaluation office and Prioritisation Works Capital adopted the recently the with keeping of part as prepared not were accommodation office documents internal these project accommodation office the for the commissioned previously to were reports independent detailed relate separate two Because documents project. These for information. council to documents their evaluation works capital two presents report This INTRODUCTION COUNCIL OFFICE ACCOMMODATION - - EVALUATIONACCOMMODATIONOFFICECAPITALCOUNCIL Greg Pinkerton – General Manager Corporate Corporate Pinkerton General ServicesGreg –Manager Page 19 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL than the internal prioritisation rating of the project (a score of (a8.8 out of of 10). ratingthescore prioritisation project the internal than prioritisation works capital other subject this to information new any the add not do forms case business and project, this to relating advice independent Page 20 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL RISK MANAGEMENT RISK project. particular this for of thethese documents. preparation policy dictates process therefore and $100,000 evaluation of excess in is project capital particular this However appropriate of more process The much projects. a are question infrastructure accommodation office the into reports commissioned specially large two the that confirmed very has project this to relation in forms to these completing relation in Evaluation and policy Prioritisation Works Capital the of test ideal an however is It vlain plc n rlto o te ofc comdto rjc. As project. accommodation process.consistency followedand stepa of as matter be this office that important is it however reports published already the the from apparent not to relation was that information additional significant any provide not does it mentioned, in policy Evaluation and Prioritisation Works Capital the of requirement the fulfil now forms These CONCLUSION sufficient be will document) public a made communication. being therefore (and the beyond council insights new to presentation that significant suggested is supplied been any already has that add information not do forms these Because COMMUNICATION time.staff council to limited was case business and process evaluation this completing of cost The IMPLICATIONSFINANCIAL low” detailed “very more of much rating with risk provided been a of theoffice accommodation. independentonsubject2 from advice reports already in has results council above the the because of assessment risk The policy by non-compliance. reputational risk created a to leading policy, Evaluation and Prioritisation Works Capital the breach would forms these of non-completion that is process this of risk significant most The Capital Works Proposal and PreliminaryEvaluationandFormProposal CapitalWorks Capital Works Prioritisation and Evaluation Form Prioritisation Evaluation and Capital Works Attachments: Page 21 INDIGO SHIRE COUNCIL 11.0 the grant on behalf of each grant on sub-region.” of thebehalf administer and auspice to sub-region each in council a with arrangements make will DPCD commence. for to work initial $100,000 allow will which sub-region of each grant establishment an approved has Minister the this of equal support In agencies. key of an inclusive and councils regional with partnership be to intended is it and DPCD by supported be will program The be and Victoria, schemes.part planning inthrough implemented regional for planning service and infrastructure future in assist also will they Once councils, regional and Government developed. State or by endorsed maintained commercial, preserved, be economic to industrial, regional, resources cultural key and identifying needs, while activities, employment rural and agricultural and – change settlement residential accommodating for including direction use land provide will They centres. growth urban key for frameworks area growth detailed more “ ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL RECOMMENDATION Decision For 11.1 SUSTAINABLECOMMUNITIES for this work: for background out the sets DPCD Director, Executive the from CEO Councils to letter 2011 July The BACKGROUND the to attachment an is This project. the agenda. on report progress a provided have DPCD centres. with growth urban region key each for frameworks for area plan growth use detailed land strategic broad Communities a provide Sustainable to intended is for Strategy Hume RGP The 2010. July in prepared was HSSC The document. 2010–2020 (HSSC) the by established themes and directions the on based is between Region, Hume effort the for collaborative and, Councils a and DPCD is plan The 2011. across April in in (RGP) commenced, Region, Hume and the months Plans 18 approximately Growth take will work Regional The seven Victoria. of co- preparation are the (DPCD) Development ordinating Community and Planning of Department The INTRODUCTION and noted. the Plan be received Growthprocess report on progress Regional the that Hume and strategy use land the strategic term long a of as Plan Growth importance the acknowledges Council That Regional Growth Plans will include a broad strategic land use plan with plan use land strategic broad a include will Plans Growth Regional Development Sustainable & Planning Manager – Scholes Ian – 11/2834 No: File (RGP) REGIONAL PLAN HUME GROWTH Page 22 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL Page 23 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL This is a progress report on the early stages of the project.a the report on stages progress early isThis IMPLICATIONS FINANCIAL/POLICY/RISK 2030 strategy. own our as time same the at Shire occurring is Indigo project to this the that fortunate of need is it future and the will on Council positions our reflects documentRGP State. the that significant the ensure a for be decisions development will future RGP’s guiding that advised have Government The KEY IMPLICATIONS tf r ciey ivle ih te poet ta rm DC n further and DPCD from team project the proceeds. provided willthe beas project reports progress with involved actively are Council staff region. the in development and growth future guiding in important be will It region. the for document planning strategic term long a is RGP The CONCLUSION Hume RGP Project Update Report 2011 HumeUpdate RGP October Project Attachment: Attachment: Page 24 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL ht Cucl rsle t su oie o eiin sbet to Herbert subject 10 PS081949, 6, decision twoadditional theof forpurposes dwellings. Rutherglen Street Lot of of development allow notice to PP11-0151 a issue to ApplicationPermitPlanning Dfor Attachment in outlined conditions resolve Council That RECOMMENDATION Decision For 11.2 To create urban environments that are safe, functional and provide good provide and functional safe, are identity. of and place sense cultural environments with a quality that environments urban create To Objective design Urban 15.01-1 POLICYPLANNINGPLANNING STATE SCHEME- INDIGO and is application social the significant which for any development have or made. use to the unlikely of effects is economic dwellings two additional an of construction the However, Shire. the throughout areas residential most than density higher significantly a of is Rutherglen of area this that noted is It 60 SECT – ACT 1987 AND ENVIRONMENT PLANNING 1 Zone, overlays.no Residential CONTROLS AND OVERLAY ZONING 869m² of block Street.Herbert via narrow access existing utilising long dwelling, existing the behind a units two, bedroom construct two is to proposes application land The dwelling. subject existing an containing The Rutherglen. Street Herbert10 at dwellings additional two of purposes the for the land develop To PROPOSAL Zoning: Land Surrounding Use: Land Surrounding Site:Subject of Use Current Area: Land Site Subject Purpose: Lodged: Application Date BACKGROUND File No: PP11-0151 – Bridie Guy TownGuy Planner – – PP11-0151 Bridie File No: PERMIT PLANNING APPLICATION PP11-0151 Residential (Single dwelling) (Single Residential 869m² Residential 11/08/2011 Residential Residential Page 25 INDIGO SHIRE COUNCIL environments, by lifecultural ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL mrvn aey iest n hie h ult f lvn n working and living and environmental sustainability.and inclusiveness accessibility of quality the choice, and diversity safety, improving and community to contributes redevelopment or development new Ensure Strategies Page 26 INDIGO SHIRE COUNCIL cultural identity.cultural of place.sense ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL Objective efficiency resource Energy and 15.02-1 and place of sense existing to contributes and responds development Ensure and character Strategies neighbourhood identity, cultural protect and recognise To Objective character neighbourhood Cultural and identity15.01-5 Encourage the development of well-designed medium-density housing housing which: medium-densitydevelopment of Encourage the well-designed outerthe inmiddle andsuburbs. particularly choice, housing widening by demand changing matches stock housing Ensure Strategies diverse needs. of increasingly to housing types To a meet provide for range Objective diversity Housing 16.01-4 to densities residential increased for urban areas. consolidate help opportunities Identify use. transport public encourages and principles design efficient water incorporates efficient, residential Facilitate energy use, development. and provision infrastructure in cost-effective fringe is that development for pressure an the Ensure reduce to area transport. public and urban established the within opportunities redevelopment of supply adequate corridors employment centres, activity torelation in and located services well are that sites on development housing density higher Encourage to access good Strategies offer employment that and transport. sites centres activity redevelopment to strategic close or in and otherat corridors housing new locate To Objective residentialdevelopmentLocation of 16.01-2 or areas regional towns. growth facilitating suburbs, existing in located by are they under-utilised whether services, areas and including urban locations, infrastructure with integrated are developments existing appropriate housing Ensure land. urban in in yield housing housing of increased supply the Increase Strategies Integratedhousing 16.01-1 and ascycling. suchwalking of Support formstransport low energytransport. and use land of integration and development urban of consolidation Promote Strategies emissions.the of minimisation gas energy greenhouse and use efficient the with consistent is that development and use land encourage To

Page 27 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL of housing types and higher housing densities in and around inaround activity centres.densities and andhousing typeshigher housing of mix a for provides areas growth for planning Ensure locations. serviced well in housing choose to groups income of range wide a for opportunities Support     Improves energy efficiency of Improvesefficiencyhousing. energy of betterexisting infrastructure. Makesuse choice.Improves housing the neighbourhood Respectscharacter. Page 28 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL norgn infcn rprin o e eeomn, including  development, be to housing by: the affordable supply of well-located Increase new sites redevelopment of strategic and incomes.to for lowmoderate on affordable households proportion centres activity at significant development a Encouraging housing affordability by: Improve Strategies and services. transport to housing jobs, To closer deliver more affordable Objective affordability Housing 16.01-5         and infrastructureSettlement KEY ISSUES 21.02 Settlement infrastructure21.01-3 and Population 21.01-2 context and State regional 21.01-1 POLICY PLANNING LOCALFRAMEWORK The small townships will continue to play important local service roles as roles service local important play to continue will townships small The next the over increase population projected the share to able are towns All to capacity greatest the have Wahgunyah - Rutherglen and Beechworth strategic Vision and framework 21.03-1 within development urban contain to need the of issue corresponding The as well as improvement infrastructure for demand focussed towns create will This the in place take to growth population encourage to need The lessen to areas urban all in infrastructure alternative of augmentation for for need The Shire the within provided opportunities of range The activity in housing social and affordable private, of mix a Facilitating investment. infrastructure existing maximise to infrastructure reticulated by serviced water secure quality, water particular stormwater.and treat and sewerage retard provide adequate supplies, in degradation, environmental nearby by offered those to -Wodonga Albury and/or Wangaratta. rural) and urban (both lifestyles residential well as commuter roles toother Alburycommuter andcentres. roles -Wodonga well as years 15 depending infrastructure augmentation.on and infrastructure existing of terms provision.service in growth population future house years.toland supply isten until reduced townships towns. within opportunities job and amenities services, goods, of range the extending and improving redevelopment redevelopment sites. centres, strategic centres, Page 29 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL Page 30 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL B) DISCUSSION NOTICE PUBLIC AUTHORITIES REFERRAL DOCUMENTS ANDINCORPORATED REFERENCE PROVISIONSGENERAL appendix (see Buildings Residential and Lot a on Dwellings More or Two 55 PROVISIONS PARTICULAR         a Summary objections:of on mapped been have objections and appendixplanlocality (see C) received were objections Four a and occupiers and owners posted on-site.wasnotice adjoining to advertised was application The comment for drainage. stormwater on and access Department Assets Council’s to referred was application The Nil. Nil. in Rutherglen. Indigo development residential the for aside set been has of years 15 than less of supply Statement Strategic Municipal land a development, of rates current The on based that states Scheme Planning region. and across sporting state from people the attracts Corowa's that product tourist to comprehensive a to industry provide wine proximity Rutherglen's with combine River Rutherglen's Murray the and facilities employment. commuter a for from attractive it aspect makes Wodonga Albury to accessibility Its Rutherglen 21.04-1-2 Small lot size for scope of sizedevelopmentscope Small lot for Safety traffic flows Increased developments Cumulative of impact unit drainageStormwater Noise congestion leadfurther Visitor’s to traffic car parking Overlooking

Page 31 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL  Property valuesProperty Page 32 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL Herbert Street as such this would need to be constructed as part of the of part as constructed be to need would this within drainage such existing as no Street is There the Herbert increased of plans. needing the risk events in shown storm a that to peak the is capacity and there and maintained properties, site, being rental the not of system on series a sufaces being impervious use that of proposed found percentage and engineer high applicant Council’s the easement the by the given utilised. submitted of plans be use drainage to the The proposed assessed was south system. the drainage to the adjoining into slowly it release and run-off stormwater hold to pit sump a and pits junction three proposed engineer applicant’s the by prepared Plans discussed. were plans Drainage ago. months 18 about Street Soles in program works drainage a been had there that advised Graham Cr Street. Soles around flooding of history a is There rainfall. high of periods during discussed. Street Herbert 8 were floods most dwelling these existing The and the issue an as as identified were site problems Drainage this identified had CEHL forproposal. appropriatetheir that advised applicant The of consideration for provide not does of ‘need’ applications. assessment in legislation 250m. within sale Planning for 16 Victorian and street The the within sale for units 13 when are housing there proposed the for need the about raised also were Concerns Street.Herbert vehicles of headlights the 5-7the shining inbedroom of Street atthe Herbert including fromexisting dwelling10 issues amenity were concerns Other applicant the however whichneighbourly conduct. CEHL values,goodincluded process, by abide an must tenants prospective that is and co-operative housing affordable permit (CEHL) Limited Housing Equity planning Common that advised representative the of not assessment may development the of part as considered be cannot proposed view This experienced. difficulties some the of examples cited and that environment neighbourhood positive a to view contribute a expressed Objectors including, residents, surrounding the on thefrontage a street. todwellingmaintainingsingle possible as impact little as have weresotothe Theapplicant as unitsliving designed arrangements. advised be to compact units more into ‘downsize’ to wished who tenants additional for housing provide to for appropriate most the had wasallotment. due of The theof purpose these units theconstructed to size as (CEHL) Limited block Housing this Equity identified Common that advised applicant The a officers Councillor.and Council objectors, the applicant, the of representative a included Attendees 6pm.at November 17 on Chambers Council Rutherglen at held was meeting focus A Focus meeting: Page 33 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL as not to impact on adjoining onlandholders.asimpact not to so upgraded be also should drainage Existing for. provided be could levels flood year 1:100 the and option viable a is this that demonstrate and plans Herbert land 10 subject submit to need wouldapplicant The Street. Soles in system existing into the the from of south piped the to be easement drainage to existing the drainage via Street for scope is There development. Page 34 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL       discussed:Objections and a lesser number per day for elderly residents, an estimate of 10 of estimate For an number. mean a residents, be would day per elderly dwelling per movements for vehicle day per number lesser a familiesand for day per movements of number greater a namely residents, the of situation and age the on depending vary will day per dwelling per movements vehicle While Streets. William and Herbert via dwellings to access provide to likely are which existing Street, William and 35 Herbert connects are There (vpd). which street curvilinear the day and Street Herbert via access per with dwellings vehicles to1000 traffic is and 300 15km/hr of of which speed volume target a Place has Place Access Access An street. an the considered be of side one on could parking with of 5.5m width carriageway a by characterised access Lot road 56.06-8 of the streets objective, neighbourhood and roads of Design C1 considered. be can area Table Under seal. 6.8m a an has and guttered and kerbed on is Street Herbert flows traffic of impact of cumulative The number of the number consider the to consider not however, to in dwellings area.an allotment, Scheme an Planning on the dwellings in scope allotment. is an There on dwellings multiple of assessment performance-based a has Scheme Planning The many. too already were there that concerns expressed residents and vicinity the in developments unit 19 are There Engineer.Council’s Development satisfaction of to the this reflect will at which submitted be be must to Plans run-off rates. pre-development stormwater requires Engineer Development Council’s Council’s to directed be can pets thepolice. localtofrom ranger andresidents, from sources noise Unreasonable from development. sources proposed the upon impact will which development existing noise detrimental any be to unlikely is there and sources noise detrimental any produce to unlikely is development the of design through proposed The 55.04-8. residents Clause of requirements the address future to response any design the through considered and be should concerns Noise residents 55.04. Clause existing of adjacent amenity The the dwellings. immediately proposed the on inhabit may theprovides of doesprotection for Planning not discriminate and Scheme who sources residents of pets noise and of resident of type particular a of noise to relates objection account The properties. take should buildings residential and dwellings new of spaces open private secluded and rooms sensitive Noise objectives. impacts Noise considers 55.04-8 Clause and Development Residential for provides Zone 1 Residential The requirements. parking dwelling.The proposal with forcomplies space these every bedroom two car the one for and undercover) provided is which covers be of (one dwelling to bedroom three 55.03-11 spaces every car Clause two car requires under which visitor’s objectives assess B16 provision to Standard Scheme Planning the parking. in provision no is There mitigated1.9mdetailed Overlooking plans. thecan by in be of fence Page 35 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL be submitted to and assessed by Council’s Development Engineer. Engineer. byDevelopment assessed Council’s submitted to and be to required be will plans Further alternative. best the propose not did this drainage Initial however assessed were on Engineer Development Council’s rates. to submitted plans pre-development impacts at remains minimise drainage the stormwater ensuring units neighbourhood in concerns existing drainage any the mitigate the can Conditions to of character. sympathetic is design and The residents surrounding Statement. Strategic Municipal the including policy local and State with complies application The CONCLUSION    the Planning and Act.Environmentthe Planning or Scheme Planning the in values property consider to scope no is There of the55 Planning with Scheme.Indigo Clause in accordance dwelling each for separately provide can development multiple-unit The parked unlikely safety of on residents.impact additional is dwellings to the two are An there street. the on are pedestrians where and street the of street side one on vehicles navigating vehicles for prevails sense Common erected. not is sign limit speed a street, residential small a As easily could therefore and 1000vpd the has to additional an dwellings.two accommodate road up this standard accommodate The to capacity 350vpd. be would this dwellings, 35 e) Floor planse)Floor elevation and d) b) Clause 55 AssessmentClauseb) 55 Draft permit conditionspermit Draft c) Map of of objectionsc) Map a) Plan Locality a) Attachments: Page 36 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL therefore endorses the cancelation of the Beechworth the endorsesAfter cancelation Beechworth of School therefore to needtheand meet Shire community services throughout development supports early and years Councilthe of expansion That RECOMMENDATION Decision For 11.3 odce on uvy o h col cmuiy wih spotd the supported which community school school the the of and program. the desire for extended communities survey Council program. joint care a vacation conducted and care school before a include to Program the extend to There time some for program. interest community been care has school after an operate to time license a holds only that Council Since going. it keep to closure. risk been of at not has Program Program the and strong very been have the Program the at attendances support to commitment and a making promote and Committee Advisory an attendance, the forming in low resulted community decision This very Program. the of close to years decision a several made Council following 2006, In community. from the support of levels varying experienced has Program the years the Over schools.local Council that program care hours by managed being primarily Shire school the within programs other all with operates of out only the for is Program It Care years. 10 School over After Beechworth the operating been has Council BACKGROUND be to School the support to continues and Beechworth.programvacation after for operate careand a to before, licensed program care school after operate to an licence existing its cancels Council that recommends report This care Beechworth demand. community to the it meet vacation with and negotiations care extend and Program the operate to school the commenced for aim school an with School Primary to Council before interest 2010 a In community include program. been to has Program the There extend School. Primary Beechworth at the program care school after an operate to licence a holds currently Council INTRODUCTION 2012. 1 effective the in Programfrom to Term run application Schools PrimaryBeechworth supports the and licence Care Program File No: 09/99 – David Koren – Manager Community PlanningManagerDavidCommunity – – 09/99Koren File No: PROGRAM AFTER SCHOOL CARE BEECHWORTH Page 37 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL The activities the School could run at the Program would be aligned to the to aligned be would Program the at run could School and the school activities The before to Program the extend carevacation to capacity the has School The support would“onstaff have to site” access andThe Program Program reasons:the deliver thefor following to placed well were School the that considered was It program. care vacation and to school before it a operate extend also to and licensed Program be ie the demand community operate meet to school the for aim an Primarywith Beechworth School the with negotiations commenced Council 2010 late In There are some minor financial implications which are detailed in the report the in detailed are which implications financial minor some are There legal all ensure the regards Program. met the in willof to finalisation obligations be will Council and staff existing with communicated been This has required. be longer no will staff Program and cancelled be will Program run Council the effect, in as, staff existing for implications some be will There decision. reasoning the this any communicate discuss to may which be raised.concerns available regarding to be and community Council local feedback the for to decision the important negative behind be minimal will it be However, will there that anticipated is it future, the in Program the managing be may community School the the that in knowledge general the and evidence anecdotal on Based to program above. detailed reasons need for community the meet hours school of out strong a deliver to placed well is School The KEY IMPLICATIONS programs.vacation careand school before the operating commence to able be would they program, care school after the operating with familiar and comfortable were staff once that, indicated has School The 2012. in 1 Term from program care school after an and (DEECD) provide to able Development be will School the report, Childhood this through endorsement Council’s Early and Education of Department the from approval to Subject Program. extended the operate to licence a for apply to position a in now are Council, from support ongoing with School, The required toforlicence. documentation theapply a information and gathering commenced and process the to committed fully School the that 2011 mid to early until not was it and slow initially were School the with negotiations The school other and council school and the activities/events newsletters, material weekly as through clients such resources new potential and service the using families additional to access greater has School The to access sporting etccraft,andactivities fordrama art, equipment has School The School of the educational direction Page 38 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL RISK MANAGEMENT RISK and demand of assessment an addressed. needs can community be tooptions delivery ensure facilitate and town each in the review situation for to actual available process a care begin will hours officers school Council and of children out aged school have Shire the across towns all Not below. xedd t nld eoe sho n aain cr rga. I is It program. care vacation and school the for is services these deliver before ultimately to option best the that a considered include to extended be to Program the for advocating been have community The years. ten over for Council by managed been has Program Care School After Beechworth The CONCLUSION of the theadvising them decision. using service currently families all to writing be also will Council for methods. communication normal its important through decision is the it behind reasoning However, the communicate future. formally to the Council in Program School the the managing that be community may Beechworth the in knowledge general is There COMMUNICATION by providedtoservices Council.those ancillary OBJECTIVE: Plan Council the by supported is direction This needs. extended growingthe to communities be meet will School the by delivered be to service new proposed the that anticipated is it provides, directly it services the reducing potentially is Council Although IMPLICATIONSPOLICY around$4,000fromProgram. the“profit” of annual not include would budgets Council Future $2,100. around of budget Council’s of on negative impact “profit” a ie budgeted $2,000 of the order the that in roughly anticipated be would 2011/2012 is for $4,114 it 2011, of end the at finishes Program run Council the and endorsed is recommendation the If year. the of stage this at budget to roughly running is Program The ($4,114). of allocation budget Council 2011/2012 a has Program Care School After Beechworth The IMPLICATIONSFINANCIAL if it addressed minimal and arises.to can be be considered risk This is tothis Councilissue. on address pressure be community may there occurscare.and the tovacationIf this Program before school extend a if decision themakesnot to particularlySchool expectations, community runthe does Program Schoolnot meet some risk that may There be 4.5 Advocate for Advocate 4.5 Page 39 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL the new arrangement in Term 1 2012.in new arrangement the commence to aim the with licence a for apply to School Primary Beechworth Page 40 INDIGO SHIRE COUNCIL 12.0 ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL ht Cucl edre te acpaiiy o h rae walkway treated the of acceptability the endorse Council That RECOMMENDATION Decision For 12.1 AND PROJECTS PROGRAMS MAJOR prpit utain sadr ol e dfiut t ec n ht the that and reach to difficult could but it, meet not still probably would efforts be best despite work, proposed the would with standard compliance that Australian comments appropriate included had selection quotes a and Both $3,500) made. (approx. was cost similar of received met. be were to quotes standard the Two and required work the on advice thereceived and attended site who stonemasons qualified suitably from sought were Quotes aesthetics. safety and as far as boxes the of all tick to seemed methods the of none A however surfaces streetscape. Beechworth the of teston trialled aesthetic and beenconsidered had preparations surface of range further heritage the keep faces’ to crossing ‘best place the of style and characteristics the maintain spacings, to was aim secondary The level. joint the minimise surface of uniformity the improve to needed as joints the refill and uppermost to stones existing and lift relay to was method the and stonemason a by done was trial second This was specification revised a meeting, site of thedoing view trial area. with a one rework last prepared stakeholder the to Subsequent not acceptable. was trial first The result. end the review to inspection site a attended groups stakeholder of representatives the and months following the in done was This laneway cobblestone the over standards) toaccess.to the improve Workways entry to adjacent current approach (to footpath wide 1.8m of strip a relay to 2010 September in resolution a passed Council movement or BACKGROUND sight with the of pedestrians quality surface the effecting to walkers or wheeledscooters. using and those restrictions, another especially or way one crossings, in relating past the in reported been have injuries minor of number A centre. town Beechworth the around crossings laneway cobblestone with locations individual five are There INTRODUCTION Beechworth. cobblestone in of crossings balance the to application for Beechworth Street, Camp in achieved surface File No: 11/1915 – Jim Redmond – Project OfficerProject – JimOperations Redmond 11/1915 – File No: CROSSOVERSLANEWAY BEECHWORTH Page 41 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL The most apparent risks are the the are risks apparent most The MANAGEMENT RISK was work The result. a as received sub-surface some breaking boulder.of a after completed were comments negative or positive the explain No crossing. to the of vicinity immediate conducted the in businesses was 11 to work drop proposed letter personal a out, carried was work small unfit stones be the wouldBefore stonesbe theclosed required. wereandgaps re-use more as for would depot there dressed, Yackandandah to and the lifted were at access stones the stocked as required because was that mason granite similar The of surface. quantities existing the improve   attached are comments those of herein. Some recorded. comments the negative no in involved with neutral or positive were comments all originally and persons several from email by parties received were Comments access. the improved of viewpoint the from work the of of all state finished the on comment to and site the visit to asked were consultation stonework, the Following of characteristics streetscape.the the retaining while access smoother safer, a enabled that surface of quality a reach to go to distance a still was there that determined was it 2011, July 28 on meeting on-site an including residents individual and staff,Advisory Programs and Disability Projects Major Councillors, Indigo officers, Planning the Committee, consultants, heritage with consultation After COMMUNICATION Capital current the in made been has crossings.the treatexisting cobblestone to Program Works total in $16,000 to up of Allowance IMPLICATIONSFINANCIAL by date to an keeping managed while risk been the characteristic.street important mitigate to has experts Heritage This and staff, injury. Programs and/or & Projects Major officers, Planning fall with persons, interested with the consultation in factor a being composition surface the with surface laneway the traversing of result a as injured be could someone that possibility the is There etc. shoes heeled of catching prams, / walkers wheelie with people impaired, visually the by fall to contribute to unevenness surface and level surface for scope the and access eto f diea n os nt apa o hv opoie the compromised have to appear not does value…” heritage and driveway of section “ machine work.” significant without stones paving available or existing I the of use met the but with been have improvement, not could access Standards Australian the the on that comment comment would cannot I met. been have “ I’ve inspected the site and am confident that the streetscape objectives streetscape the that confident am and site the inspected I’ve Certainly it was a great improvement on the previous condition of that of condition previous the on improvement great a was it Disability Discrimination Act Discrimination Disability requirements for requirements Page 42 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL     at all. The transition was smooth without hesitation or difficulty for the for difficulty or hesitation without smooth was transition The all. at prams watched I improvement. “ couple of times on my scooter havemyandany times onscooter didn’t problems.” couple of “ “ “ disability the and Deb that feel to give input.” group need and Ali with agree I involved. mothers Had a look myself yesterday – looks pretty good to me. Bounced over it – a goodme. Bounced looks pretty over it to Had ayesterday myself look Had a bo- is some feedback: HereHad a yesterday. look a mrse ih te cmrms n etil et i a an was it felt certainly and compromise the with impressed was I - - - h et wl e febc rm te mblt i sr in users aid mobility the from feedback be will Beechworth.” test The visionsimulatemy (toeyes impairment)closed with over walked I when OK felt but uneven, still are stones the of Some area is 1.8 m peep while at the Celtic Festival – looks fine to whiletheFestival me.” – atCeltic fine looks much better for walking on.for betterwalking negotiate the alleyway with no difficulty no with alleyway the Page 43 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL  to determine if the other crossings are to crossings betreated. are similarly otherto determine if the to replacing of short made be need to would decision A concrete. smooth with walk strips 1.8m the expected be can that outcome compromise best the and completed was that crossing the for sufficient be to appear would result The CONCLUSION owners.business local Beechworth or visitors recorded feedback to has been from no There cobblestone crossing. Sticks are used to aid his mobility mobility andaidhis I asked him toSticks are used crossing. cobblestone “ safer walking over it. “ “ walking over it. safer : in improvement anywas tothere see the timesif area walk several across to His comments are: ‘Great job, area is much feelmuch improved is and ‘Greatmuch I job, comments area are: His o o o o We travelled to Beechworth to look at the work carried out on the out onthe the to atwork look carried We Beechworth to travelled His responses to asthe to abovefollows: responses are His Fill and stones are now level, therefore reducing the opportunities for level, reducing nowthetherefore for stonesopportunities Fill andare stones areas the raised major on smooth Surface without any is were previously where gaps large Fill between the –there in stones and raised uneven were – The stones surface previously his sticks to become wedged into theinto togaps sticksbecome wedged his become wedged. on would the walking his sticks tips Previous Council report - 14 September 2010, with attachments with 2010, reportCouncil-14September Previous Council Resolution of 14 September 2010.14SeptemberResolution Council of Attachments: Page 44 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL ht Cucl aot i rnia h nrsrcue Dsg Manual Design Infrastructure the principal of period keyshire stakeholders.to consultation withsubject a in adopt Council That RECOMMENDATION Decision For 12.2 KEY KEY IMPLICATIONS of development municipalities are:IDM across derived a having The common benefits from and design draft in form. is4 currently version the for A time. to time from amended and revised is and document living a is manual standards came of into useOctober the2007.The in first versionIDM The infrastructure. and requirements that one was initiative consistent towards joint together working municipalities of benefits the Their recognised Campaspe. of Shire the and Shepparton Greater and Bendigo Greater of cities the by prepared originally was IDM The BACKGROUND development of that frequency the infrastructure Council.the of responsibility becomes ultimately engineering the of of reduce standard the will improve appropriateness and document disputes this these and that believed wording is It the conditions. of accuracy to the subject often is and standards engineering function the over developers This and Council between Council. dispute within role for this for standards responsible engineering is of setting Department Programs and the Projects Major The subdivisions. and for development Councils Rural Victorian by and utilised document Regional a is (IDM) Manual Design Infrastructure The INTRODUCTION      Brad Dinsdale - Manager Project - BradDinsdaleManager Delivery MANUALDESIGN INFRASTRUCTURE ein Mna ht wl aif h eurmns o ah o the of each of requirements the satisfy will Infrastructure an that produce Manual to resources Design human and financial Sharing and development of and infrastructuredevelopment design the for requirements Council’s Shire Indigo documenting Clearly of eachpractice best the adopt to municipalities the helps practices and ideas of Sharing municipalitiesnumber of a by for adopted and developed been have requirements design the requirements when design (VCAT) Tribunal Appeals Civil Victorian the at defence better a Providing amongst consistency theworking municipalities inparticipating andConsultants developers more Developing municipalities Page 45 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL   Guidelines is the standard adopted by Vic Roads and municipalities across Ausroads municipalities and guidelines. Roads Australia. Vic Ausroads by adopted with Shire standard the consistent is Indigo Guidelines standards of road revision make revision This will The necessary. be will drawings. standards hierarchy road standard adopted Council’s and standards engineering current design of updating and revision require will implications Policy IMPLICATIONSPOLICY permits. planning preparation in staff of engineering the and planning standard and and standards Council by spent time design the reducing Developers and Consultants for conditions consistent standards more of design benefits annual the updating also is an The time drawings. spend are to IDM requirement the the reducing by Council to cost financial of the reduce will IDM the of adoption adoption The the of Group. IDM the to paid $4,000 of fee joining a and $2,000 of fee maintenance implications financial The IMPLICATIONSFINANCIAL a in result will between developers anddisputes Council. reduction of Engineers Development Council specification, for guidance the and development standards to for related infrastructure risk engineering of set consistent more with a that anticipated It is Council. ShireIndigo within mitigate of will approval IDM and construction, the of adoption The MANAGEMENT RISK to design landscape urban design.intodrainage be incorporatedrequired to is sustainable design urban sensitive Water waste. reduce environmentally and energy and water conserve encourages IDM The  Environment Regulatory Legislative h D s nt crety ietfe n ay Vcoin Government Victorian any in identified would IDM The currently Scheme. Planning Shire Indigo not the including Legislation is IDM The n otatr nae y te dvlpr fr environmental for developer are the steps appropriate all the onenvironment.detrimental impact any taken to minimise by ensure to construction engaged during management contractors and consultants by met be to requirements and objectives out sets IDM The Government Victorian any in identified currently not regulations. is IDM The requirements of the design and response). description context and site (subdivision Scheme Planning requirements of meeting thefor be adocument support h D ol lo ass fies i etn the meeting in officers assist also would IDM The Subdivision Act 1988, Part SubdivisionActPart 3 1988, Clause 56 of 56 theClause Page 46 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL with the IDM Group and consultation with key stakeholders with the view to Manual. Design adoptionInfrastructure towards formalof the moving view the with stakeholders key with consultation and Group IDM the with meetings further undertake to Department Programs and for Projects allow Major the will Manual Design Infrastructure the of principle’ ‘in adoption The CONCLUSION with undertaken be and external stakeholders. key internal will process consultation a IDM, the of adoption to Prior COMMUNICATION Infrastructure Design InfrastructureDesign Manual Attachment: Page 47 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL 1. Council: That RECOMMENDATION Decision For 12.3 a Toe hv ged o 3 Spebr 21 o oni o cet an create E-1. relevant is easement to The attached. is and Council completed been has survey the for and to agreed was This 2011 September 23 fees. surveying or legal any pay Council provided land on Trobe La on easement agreed have Trobe La is required.Drainage Easement socover theathe to andasset, for drain, fall desired the achieve to land private the into and reserve road the outside extend to needs pipe The path. flow natural its into back water collected the diverting lane, Trobe La within discharges which pipe diameter 450mm new a via lane Trobe La onto back water the redirect to was solution proposed The and access causes and drain theproblems laneway.along maintenance table the damages this and rainfall, Lane heavy Polmear during along water the its sends reserve. which road from culvert the existing an into diverted is road There is service a water via land location, La-Trobe within this gully natural At Beechworth. in Road andFletcher Lane Polmear of corner the at is assets review this from arising item work drainage One the reviewed has Department Beechworth.throughout Programs Major the and 2010, late in Projects Beechworth in events flooding major the Following BACKGROUND our and prepared been has survey A transfer preparingdocumentation. theis Solicitor 1958. Act Land of Transfer the of 45 Section under agreement, by easement, drainage the create to proposed is It Lane, title.on easement Polmear at drainage a access by covered be to required is drain new This lane. Trobe La private, improve and into reserve road the from cost run will which required is drain new a Beechworth, maintenance the reduce To INTRODUCTION 2. BEECHWORTH POLMEARLANELANEATON PRIVATE OF EASEMENT CREATION File No: 11/1915 – Paul Paul Engineer ProjectMcLachlan 11/1915 – – File No: uhrs h E o sg n pl h omn sa to seal common the apply and sign Land ofdocuments. Transfer relevant to CEO the Authorise document; attached surveyand under land Trobe the with accordance La in Act, Land of Transfer the of on 45 section Easement of Creation the Approve Page 48 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL Office. Titles the with registration through land in interest an transfer may Trobe) La case this (in owner land a 1958, Act Land of Transfer the of 45 Section Under  KEY IMPLICATIONS CONCLUSION other amongst Lane, Polmear of state concerns. the about concerned addressing in 2011, July 11 on resident local a to committed been have works Drainage relationship, good a in outcome.best to together theall achieve parties working with resulted have 2011 September Commercial 9 University’s since Trobe Department La with negotiation and discussion Ongoing COMMUNICATION the for costs expected are financial$3,910. Total costs legal the and GST), (ex LaUniversity).costs by incurred Trobe $2,500 (including legal $1,360 is exceed to expected not are documentation land of transfer survey the of preparation for costs The Drainage Project.Works Capital Stormwater Beechworth the via for paid being are costs legal and survey the for costs The IMPLICATIONSFINANCIAL permit. woulda subdivision, including planning require this location, at easement might developmentthe as anyon that Zone,impact Farming so classified grazingland La by Itowned un-usedTrobe. is is currently The location approval. Councilthe without drain damaging/altering landowner, from future any orlandowner, precludes required,upgrade the theand asanddrain inspect, maintain, to will Council The drainageeasement allow infrastructure. this towith itsrespect to will risk of Council manage easementallow The creation MANAGEMENT RISK Transfer of Land Act of Transfer Land1958 approved form. interest inlandbyaninstrumentappropriate (1) Aregisteredproprietormaytransferhisestateor 45. Formoftransfer Page 49 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL relevant Transfer of Land documents.relevant Transfer La with on accordance the to CEO thatauthoriseexecute Council survey anddocument, attached the in Easement Act, Land of of Transfer the Creation of 45 the section under land approve Trobe Council that recommended is It Plan of Creation of Easement – Polmear Lane Beechworth, Vol. 10314 Fol. 879 Fol. 10314 – Vol. ofLane Beechworth, Plan Polmear Creation of Easement Attachment: Attachment: Page 50 INDIGO SHIRE COUNCIL 13.0 ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL RECOMMENDATION Decision For 13.1 GOVERNANCE The current budget allocation for the Mayor & Councillor Discretionary Fund is Fund Discretionary Councillor & Mayor the for allocation budget current The IMPLICATIONSFINANCIAL the with associated risks significant any be this policy. and administration of adoption to considered not are There & MANAGEMENT RISK Mayor the through assistance financial for Fund. Councillor Discretionary requests of consideration transparent and consistent ensure to exists framework a that important is It KEY IMPLICATIONS the when how, if, determine to guidelines approved. be should applications formal no are there Currently some inbe beneficialandthis would instance. Council and applicants for requirements, guidelines – their investigation and in information year. further precise require per and clear applications are sponsorship applications and/or Some funding many receives Council BACKGROUND applications.these considers Council way the in structure consistent a create to formed been has policy A year. the throughout businesses and groups community residents, students, from sponsorship and/or funding for applications numerous receives Council not are which funding for requests other covered bysources. to funding be considered for Budget discretionary a has Council INTRODUCTION 2. Policy. Fund” 1. Council: That Brendan McGrath – Chief Executive ChiefBrendanMcGrath Officer – FUND &DISCRETIONARY MAYOR COUNCILLOR FUNDINGTHROUGH uhrs h ao o gat u o $0 ls GT in GST, plus $500 to up grant to application(s) forreceived. the consultation with CEO, Mayor the Authorise Adopt the “Funding through Mayor & Councillor Discretionary Councillor & Mayor through “Funding the Adopt Page 51 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL s otie bv, n oml Plc xss fr tee apiain. The of distribution applications. the in these transparency for and clarity exists ensure Policy will one formal of adoption no above, outlined As IMPLICATIONSPOLICY this budget on allocation. impact any have would applications sponsorship and/or funding approving for policy formalised a of implementation the that considered not is It $10,500. f te “ao onilr Dsrtoay Fn” Plc il poie much provide when will follow can Policy theare receivedyear. thatthroughout applications approving Council that Fund” guidelines and Discretionary consistency structure, Councillor needed & “Mayor the If CONCLUSION for website our on placed also and be staff and use theby reference community. will all it adopted to is internally Policy Fund” communicated Discretionary Councillor & “Mayor the If COMMUNICATION these funds. Mayor & Councillor Discretionary Fund DiscretionaryFund Councillor& Policy Mayor Attachment: Attachment: Page 52 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL 1. Information For 13.2 COMMITTEE File No: 09/1177 & 09/1770 – Jo Riley - Manager Governance & Governance Manager - Riley Jo – 09/1770 & 09/1177 No: File REPORTS OFMANAGEMENT ADVISORY AND COMMITTEES Risk nio Sie Gat wrs Advisory Awards Tourism Indigo Advisory Committee & Grants Committee Shire Indigo Advisory Shire Disability Indigo Committee AdvisoryCommittee HeritageIndigo Advisory Committee &Arts Indigo Cultural Finance Committee CommitteeAdvisory Environmental Advisory Precinct Committee Historic & Museum Burke CommitteeAudit COMMITTEE nio Tourism Indigo Meeting Committee Advisory Tourism Indigo Meeting Committee Advisory Tourism Indigo Meeting Committee Audit h olwn dioy Cmite Mnts hv been have all Note: Minutes Meeting. Council unlessspecified. unconfirmed listed are Minutes below Ordinary Committee last the Advisory since received following The That Deed of Delegation be of That DelegationDeed deputy chair be Cr Gaffneyelected chair. Kevin be elected Mayhew RESOLUTION 182011be confirmed.July meeting Audit Committee of theThat the minutes Cr Cr Gaffney Croucher Cr Cr Gaffney Burfitt Frank MOVED 2 November 2011 22 OF October 201117 MEETING DATE 7 7 October 2011 Nil Nil Nil Nil Nil Nil Nil Nil Nil Gaffney Cr ED SECOND Page 53 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL COMMITTEE Meeting Committee Advisory Historic Precinct and Museum Burke Meeting Committee Advisory Historic Precinct and Museum Burke Meeting Committee Advisory Historic Precinct and Museum Burke Meeting Committee Advisory the applicant they did not the they didapplicant the despiteexperience of felt thatwas committee. It theby discussed vacancy forcommunity a oneapplicationwasThere record. and astrueaccurate a - AcceptedPrevious Minutes based member NEVTB from a toamended skills- include RESOLUTION volunteer workloads and volunteer workloads affectadversely and staff not Anyshould changes Operation. and Museum Precinct the presence within levels of management appropriatemaintaining whilst commitments tosuit familyhis better employment arrangements of a supports change Collie and therefore of Grantthe Mr directorship under and Museum Precinct of and the development initiativesand the applauds Committee acknowledges Precinct Advisory Historic and The Museum Burke precinct. involunteer thework in interestedmore practical asking if they applicantare the The toChairto is write torecommended Council. be notthereforeand would representative objective communitymeet the J J McAuslan Lawrence D MOVED Keylock Owen Jones P Davis- Jones P Davis- ED SECOND Pockley Cr Ali Page 54 INDIGO SHIRE COUNCIL Assembly of Councillors Record – Indigo Tourism Advisory Committee Meeting – 7 October 2011 2011 Committee– ofTourism Record– AdvisoryOctober Councillors7 Meeting Indigo Assembly ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL 2. COMMITTEE Indigo MeetingTourism Indigo Advisory Committee COMMITTEE Minutes – Burke Museum & Historic Precinct Advisory Committee – 22 November 22November Advisory 2011&– BurkeCommittee Precinct – Historic Museum Minutes h olwn seby o onilr eod ae been have records Councillors of Meeting.last CouncilOrdinary received the since Assembly following The position. new for supportthe toadministrative additional be converted arrangement under thereleased new resources thatfinancial any itrequested therefore is RESOLUTION Minutes – Indigo Tourism Advisory Committee – 7 October October Tourism7– Advisory 2011 – Minutes Indigo Committee Minutes – Audit Committee – 17 October 17October Audit – 2011– CommitteeMinutes MOVED AE OF 7 October 2011 MEETING DATE Attachments: ED SECOND Page 55 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL ht Cucl avs oh Ltoe Uiest n h Government inUniversitysite Beechworth. Hills,Latrobe May Day former the of ownership the acquire to position and a in not is University it that Monitor Latrobe Land both advise Council That RECOMMENDATION Decision For 13.3 records that normally form part of a sale process have not yet been made been yet not the have process University. Latrobebyavailable because sale a process of diligence part form due normally any that records undertake to stage this at unable been have they but site the buying in interested be would they that indicated have who parties interested are there that is evidence anecdotal from know We and ceased has business the of infuture. some pointtheat resurrect toevermore difficult becoming side accommodation and restaurant conference, the that and months some for secured and closed been has site the the of use, community limited some from apart that meant has this Importantly, acquisition of possibility University, the Latrobe of Beechworth Campus. from University’s consideration received Council’s correspondence attached seeking Please the months. to several for refer sale, to proceed and requirements procedural their of portion this finalise to unable been have Latrobe reasons of variety a Government State a for and with sale any of terms around Monitor consult Land Government the - Department to requirement a has University Latrobe sellsite. consider the they to when Latrobe for criteria important and site the of uses future potential determine and try to Latrobe by lead process consultation community a in involved been has Council time that Since per suppliers. $500,000 and contractors estimated local to an lost was year and employment lost staff for casual 50 closed to up site and Beechworth University Latrobe staff permanent 11 around that meant This 2011. June of end the at Hills, business Day May former The BACKGROUND the region.todriver economic important an of return a and outcome community good a ensure to sale of process the influence and try to University the with closely worked has Council time, that Since 2011. June of end the by site Beechworth the closing be would they that University Latrobe by announced was it 2011, February In INTRODUCTION File No: 09/690 – Brendan McGrath – Chief – – Executive Chief Brendan McGrath Officer File 09/690 No: BEECHWORTHSITE, UNIVERSITY SALE OF LATROBE Page 56 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL uprs s ta hruh epeso f itrs rcs ol help would process interest purpose. tosuited that tothat thesomething better zone site collaboratively of work then could expression we that and uses future Council thorough potential and buyers which likely uncover a position, that Latrobe’s is use. supports, economic optimal an for property the the rezone to requirement usual the than rather use public for zoned property that the see could outcome an ensuring Such explored. fully government is is functions local public for or agency Monitor Government a to Land property the Government transferring of prospect the that advise Latrobe There are no specific policy implications relating to this matter, however it however matter, this to relating implications policy specific no are There IMPLICATIONSPOLICY expertise. our our beyond largely beyond is this that and cost, of sort that be at operated value, this of would it that position Council’s sitedevelopa or and operate purchase to our expertise andcapacity financial this been significant generally has them It with bring protections those for obligations maintenance. significant both and of aware, benefit protection the purpose) is enjoy public that everyone heritage site, a as the as within are, buildings use and There gardens (for Valuer-General. value the market by than assessed less not at conducted buildings. be to required and are authority local grounds and agency state the a from transactions maintain Such to year per dollars thousand various hundred dollars through million estimate several of we the in worth order be site, to likely is site the the that press the of to reports and discussions running with associated costs the of or site, the of value the of formally advised been not has Council Whilst IMPLICATIONSFINANCIAL the getting to progress and Monitor Land the onmarket. property Government the the with finalise to them process enable should it done, is this once acquiring that, advise Latrobe in interest no has it site, confirm the Council in the site. of ownership that interest any asked has has which however Department Government other no be to appears there process the of part as that acknowledged has Monitor Land Governmentthe that Latrobe advised becomecompromised. likely to more is property the of appearance general that the and issue, an become time may vandalism over likely more becomes it site, the of maintenance and security commercial various resurrect towards becomes Latrobe from commitment strong to despite it Also, site. the buyer of on, elements future goes of any time lack for as the that difficult to is increasingly relation initiative, in important aspects this worrying on the progress of one above, outlined As KEY IMPLICATIONS , and that, in the past, it has cost several cost has it past, the in that, and Page 57 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL s ti atr cnius t nod w ol ae a ky rl o pa in play to role key a have would we recent unfold a to continues to matter this present As to Latrobe arranging as well 100 with more peoplethan attendance. in Forum Community as publicised been has which community the with consultation active in participated has Council our of COMMUNICATION benefit the for resolved satisfactorily matter this community. have and to role advocacy strong try a play to Plan Council our with consistent be would Land Monitor accordingly to enable the process to be finalised. finalised. toenable thebe Monitorto process accordingly Land Government the and Latrobe advise and site this of sale and/or operation of of ownership of the taking on merits responsibility consider should Council CONCLUSION is up wherethe to.kept advised onprocess the is community that ensuring Letter from Latrobe University dated 1 December dated 2011 December Latrobe from 1University Letter - Proposed Divestment of Former Beechworth Campusof DivestmentFormer Beechworth - Proposed Attachment: Attachment: Page 58 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL etme 01 Meig ad poie n udt n te tne for tender the on update an provides and Meeting 2011 the to submitted was September which report the of result a as provided is report This INTRODUCTION Information For 13.4 As a result of this process, nine Expressions of Interest were received. received. Interest Expressionswere process, nineof aof this result As October 2011. 31 on closing submissions with interest, express to the intending those through with process talk to Yackandandah in held was meeting briefing compulsory The Age, a and 2011, October 14 on Advertiser Murray and Ovens The The and Mail, Border in advertised were services design for Interest of Expressions to thatapplying andthis work. up we anticipate theto is timelines services professional for tender the where on information provides report This 5. 4. 3. 2. 1. That Council: resolved:Council the Meeting, September 2011 Council At BACKGROUND theforward.out way as setting date, well as to services professional Designate this Council Report, the Kwong Report and Suters Report as Report Suters and Report publiclyavailable.being Kwong the Report, Council this Designate office temporary with of outcome2 anddetailing 3 above. a the Receive report associated options and upgrades. of duringanystaff during relocation accommodation costs Investigate detailed phase, based thedesign commence to services professional for tender to go to Officers Authorise Infrastructure Government Local the from State Government.Funding $2,133,175 the including project, this $4. of maximum a Allocate File No: 09/1075 - Brendan McGrath – Chief Executive Officer Executive Chief – McGrath Brendan - 09/1075 No: File ACCOMMODATIONOFFICECOUNCIL 5M across the 2012/2013, 2013/2014 years for years 2013/2014 2012/2013, the across 5M on of 5 the option report. Page 59 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL in the following order.the in following ranked were firms the weighting, of application and evaluation the Following below. criteria with accordance the in assessed were Submissions Manager General - Florence Manager. Robert andEngineer Consulting Project Programs, and – Bon a and Mark Projects Major Manager by General - Kompler out Andre Communities, Sustainable carried were evaluations The Page 60 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL provide some advice on how we intend to accommodate staff and ensure and staff to accommodate 2012 to in intend next couple of across of services years.the Council continuity early we Council how to on back advice some bought provide be has will alternatives report these a of completed in consideration been explored Once being currently accommodation. are to which relation alternatives of number a are the There to relation in was resolution 2011 September the accommodation.office temporary of part other The AccommodationOffice Temporary new inyear. return the they when immediately work commence and Christmas of side this appointed be will team design architectural the complete, is process evaluation the once that anticipated is it $500,000, this of delegation financial CEO’s the under well that is and $300,000 amountis this that and allocation, works services capital year‘s current the in is professional amount for budget the that Given the with 2011, December 9 Friday on after that. those shortly completed tenders evaluation of Committee Steering Project the to presented tenderers those of each and 2011, December 7 on closed Tenders to invited been have companies tender: three following the review, that on Based Page 61 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL The specification for the design works have made provision for community for provision made have works design the for specification The our 2012. to be carried possible out prior June of workto theas muchdesign that as ensuring and enable to year new the in forward early started them get and pre-christmas architects moving appoint to aim we project maintained, is completion works capital this of rate successful keeping of terms In KEY IMPLICATIONS be made to us shortly.madeus to be to payments these of first the expect we and approved been has request This year. financial 2012/13 the in $1,066,787.50 and year, financial current the in $1,066,787.50 paid be we that requested have we funding, this to relation In this. towards Government State the of from funding infrastructure $2,133,175 maximum government the local include a we that allocate and years Council 2014 and 2012/13 that across $4.5m. was resolution 2011 September The IMPLICATIONSFINANCIAL to Budget$4.734m. available the taking Council, by allocated $4.5m. the to addition in available be would which funding, Government State of $234,000 for application made have We Council foropen business. the is when is, that week, per hours 38 services library to access having community the to servicemobile minor, quite a from go would wemean would this Significantly, Council’s area. customer run book fromservice jointly be areas, working quiet some couldit that and technology relevant other and facilities computer collections, amenities, would spaces rooms, new meeting the some than that intended include rather be building would It Council space. the separate a of being an areas service customer made for the and into provide incorporated reception have be to would This Program space. and Libraries library of Living 210m² approximately libraries the under for Funding for application responsible department State the with Government meetings several had have we discussions these with line In to Yackandandah for library branch small library inadequateservice. basica what and fairly is replace a for provision make make we that to made, attempt be site Yackandandah the of redevelopment a that should discussed been has it years, several last the over occasions various On important has these of community appearance the the same. to alsoopportunity theCouncillors do willhave the buildings. civic into that input ensure have to to opportunity design, suitable proposed the on consultation Page 62 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL application for the inclusion of a library at Yackandandah is successful. A successful. is funding Yackandandah at our onexpected priorChristmas. is to this application decision library if a of $4.734m. inclusion become the for will application $4.5m. of budget adopted Council’s flow. around cash issues this in Government State the no are there that perspective, flow cash a from ensure by will year next and year payment The the for 2013/14 required. and funds 2012/13 remaining program year four haveforward our balance in the made for been provisions Report, 2011 September the in advised As This report intends to provide a summary of where we are up to with the with to up are we where of and forward.the assets way proposed of important these design summary a provide to intends report This CONCLUSION the Council’s of communication and effective it theasprogresses. both community andthis project, staff Planning with of progress enable will of This Manager Manager. the Communication General Manager, three CEO, Finance the of the up Managers, made is project this for Committee Steering COMMUNICATION Office Council’s essentially of 2011 resolution September in thatout resolution. inprocess of this carrying and the we are affected the decision the for and provides Strategy, Accommodation Plan Council current The IMPLICATIONSPOLICY Page 63 INDIGO SHIRE COUNCIL 14.0 ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL December 2011 I intend to move themotion: intendmovefollowing I to December 2011 13 Tuesday, on held be to Council of meeting a at that NOTICE TAKE 14.1 NOTICES OFMOTION NOTICES and I have received condemnation for not having done so. It is a good a is It on so. done opinion having its not lessonlearn. to for for condemnation received community not have have we your I instance, this and In ask it. of you heed take should when you that something, that believe also I overall the at looks regulations. Shire Campaspe signage their on up tightening as for potential business the and signage town’s their to own changes Shire’s its Indigo basing is on Echuca that regulations note to interesting is It Guidelines.“Signage Business the within are buildings on by logos undertaken that ensuring been in previously officers Council has that work undermine to wish not do I the of down watering the and done, been see. ofclearoverall very looktowns tois has many this are There where towns. of beautiful our examples of feel and helping look in heritage far so the on gone retain has that will good and work a good undo will of instance, deal this great in case lower and upper both to rein full give to that believe I officers, Council and advisors heritage residents, Shire, the in owners business with discussions subsequent with and believed, had I than more long-reaching clearly far were this change making of The ramifications upper logos of incase.company retention in the only: point passed small one by Meeting motion Council 2011 September of the notice the amends essence, in motion, of notice This 1. read: be toamended themeeting, atSeptember Council amendments with adopted as Guidelines Signage Business current the That Explanatory comment required): (if That in the case of company logos, the requirement for upper case upper for requirement the logos, company isbe lettering maintained.to of case the in That BUSINESS SIGNAGE SIGNAGE BUSINESSGUIDELINES Page 64 th INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL 14.2 2011 I intend to move themotion: intendmovefollowing I to 2011 December 13 on held be to Council of meeting a at that NOTICE TAKE Development and will have the ability to second leaders of business to business of leaders second to ability the have will Economic and of Development Manager Shire Indigo the include will committee new This Indigo Advisory The Committee currentcomprise of: Tourism community. - Gaol The – Sector Health – The Rutherglen – Sector of Agriculture competitive. Winemakers The - and Unimin – Mill viable Lucas – Goulburn be to them society. need our to contributors major as supported and recognised be to need sector agriculture our on rely which of some industries large Our against ever competition.increasing underestimated. be never can benefit economic the and shire this of blood life the is Tourism Tourism ShireCommittee.Advisory Indigo the current AdvisoryCommittee.Development include The Economic Indigo Strategy an Development Shire Economic That; Date: 22/11/11 AliCr Pockley        Explanatory comment required): (if ed t rw ad poie mr mlyet opruiis fr our for opportunities employment more provide and grow to need INDIGO SHIRE ECONOMIC ECONOMIC DEVELOPMENT STRATEGY INDIGO SHIRE Two CouncillorsTwo Tourismof ShireIndigoManager inwith experience marketingbased skilled members Three Destinationof theRutherglen Executive of Member Economic Tourism Development INC and The Chiltern President of CommerceThe Yackandandah Chamber President Industry INC Commerce Chamberand of The Beechworth President

In the tourism industry this Shire is performing well performing is Shire this industry tourism the In Signature:

This committee will beof committee This inclusive will

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We The Page 65 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL This committee will maintain a balanced approach to economic growth this shire.within economic to approach balanced a maintain will committee This decided. will The new be name committee of the toforwarded Council. minutesalland meetadvicemeeting with committee willbi-monthly This to. to attend members business’s who have successful of number a for dipping double mean will committee separate a have To committee.advise the Page 66 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL Cr Bernard Gaffney Cr Bernard ae ody 5 Monday December 2011 Date: Signature: Page 67 INDIGO SHIRE COUNCIL 15.0 ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL 15.1 ONLY) ANDDELEGATES COMMITTEE REPORTS (ALLAREFOR INFORMATION Nov 29- Nov 28- Nov 27- Nov 24- Nov 23- Nov 22- Nov 17- Nov 15- Nov 13- Nov 11- Nov 10- 8-Nov 2-Nov DATE CR GOLDSWORTHY – MAYOR – GOLDSWORTHYCR 4pm 4pm 2pm m 12.30p 4pm m 7.30p m 7.30p 4pm m 5.30p 3pm 10am m 10.30a 8am m 6.30p 3pm 2pm 4pm TIME Council Briefing MeetingBriefing Council byCouncil followed Special Meeting competitionstory short of the of 2030 winners Announcement Park Baarmutha Movember Celebration, Memorial Chinese of Beechworth Dedication meeting Advisory Committee HeritageIndigo meeting PreventionFire Committee Municipal meeting PreventionFire Committee Municipal MeetingBriefing Council Committee meeting Planning Management Emergency Municipal Management Training Asset Expo 2011 Volunteers Day ServiceRemembrance Towns Victoria Timber meeting ForumCommunity MeetingCouncil MeetingBriefing Council Meeting Finance Committee FUNCTION/EVENT Beechworth Myrtleford Kergunyah Kergunyah Kergunyah Beechworth LOCATION h Yackandanda Beechworth Beechworth Beechworth Chiltern Rutherglen h Yackandanda Beechworth Rutherglen h Yackandanda Rutherglen Page 68 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL 15.2 15- Nov 14- Nov 13- Nov 11- Nov 10- 9-Nov 8-Nov 7-Nov 6-Nov 3-Nov 2-Nov 1-Nov DATE CR CROUCHER – MAYOR CROUCHER DEPUTY CR 11am m 5.30p m 10.30a 10am 12pm 10am 10am m 1.30p m 6.30p 3pm 2pm m 9.30a 4pm 11am 6pm 3pm m 10.30a 1pm 12pm 10am TIME Upper Murray Regional Murray LibraryRegional visit Upper report back champions2030 community Murray LibraryRegional visit Upper Expo 2011 Volunteers business 2030 ProjectluncheonIndigo opening SchoolPrimary Chiltern Council Junior meeting Murray LibraryRegional meeting Upper ForumCommunity MeetingCouncil MeetingBriefing Council Years meetingEarly Murray LibraryRegional meeting Upper function Club Lions of Exhibition 2030 openingVisionOfficial Murray LibraryRegional meeting Upper Murray LibraryRegional meeting Upper DVD is of Fun launch Safety Farm Official mealcommunity Beechworth re: CWA Kiewa U3A meeting FUNCTION/EVENT Barooga h Yackandanda Holbrook h Yackandanda Beechworth Beechworth nga Tangambala LOCATION Urana h Yackandanda Tumbarumba Rutherglen Rutherglen Chiltern Middle Indigo Tallangatta Kergunyah Kergunyah Kergunyah h Yackandanda Wodonga Page 69 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL Nov 29- Nov 28- Nov 23- Nov 22- Nov 21- Nov 18- Nov 17- Nov 16- Nov 4pm m 9.30a 7pm 4pm 12pm 10am 7pm m 4.30p m 3.30p 3pm 12pm m 5.30p m 3.30p m 12.30p 7pm 1pm Council Briefing MeetingBriefing Council byCouncil followed Special Meeting Murray LibraryRegional meeting Upper CouncilSchool competitionstory short of the of 2030 winners Announcement meal community Chiltern CEO with Murray LibraryRegional meeting Upper meeting Sandy Creek Strengthening Community Showcase Trust Border viewing banners Chinese presentation the YouthYear Club of Lions mealYackandandah community Committee meeting Planning Management Emergency Municipal Murray LibraryRegional visit Upper Rostrum meetinggeneral annualFootball Club Creek Kiewa/Sandy Murray LibraryRegional visit Upper Tallangatta h Yackandanda Rutherglen Corowa Albury nga Tangambala Wodonga h Yackandanda Wodonga nga Tangambala Beechworth Chiltern Wodonga Sandy Creek Albury Beechworth Page 70 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL Page 71 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL 15.3 30-Nov 29-Nov Nov 21-25 20-Nov 17-Nov 16-Nov 15-Nov 13-Nov 11-Nov 10-Nov 9-Nov 8-Nov 4-Nov DATE CR GRAHAMCR All All day 7am 6pm 7pm All day m 10.30a m 7.30a 11am m 9.30a m 4.30p m 6.30p 3pm 2pm m 9.30a TIME 11am 4pm Veterans Affairs meetingAffairs Veterans golf charity day Club Lions Focus meeting Planning visit Governor’s District Lions meetingAffairs Veterans Expo Volunteers marketFarmers Day serviceRemembrance general meetingnevRwaste annualmeeting general Rural Housing forumCommunity meetingCouncil meetingBriefing Council meetingAssociation Darling Murray FUNCTION/EVENT Official opening of Men’s Shedof Men’sopeningOfficial MeetingBriefing Council byCouncil followed Special Meeting Rutherglen Wangaratta Wodonga Kergunyah Kergunyah Kergunyah Holbrook LOCATION Beechworth h Yackandanda Melbourne Rutherglen Rutherglen Rutherglen Melbourne Rutherglen Rutherglen Page 72 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL 15.4 Nov 17- Nov 16- Nov 15- Nov 13- 8-Nov 7-Nov 6-Nov 5-Nov 3-Nov 2-Nov DATE CR GAFFNEYCR m 12.30p m 10.30a m 6.30p 3pm 9am m 6.30p 3pm 2pm 7pm 2pm 11am 5pm 1pm 10am 9am 6pm 4pm 9am 4pm TIME Rostrum for GrattonAlice morning tea Farewell dinner Business Rotary Rutherglen Management training Asset Market Farmers Rutherglen forumCommunity meetingCouncil meetingBriefing Council meeting generalannual North Health Indigo Yackandandah Cemetery shed/toilet at rotunda/store constructedof theopening Official newly FestivalCeltic AnniversaryDay at Proclamation Stanley Presentation FestivalCeltic MarketFarmers IncCommunity of Rural Stanley with members Meet of Exhibition 2030 openingVisionOfficial meeting Planning Board WinemeetingRutherglen Finance meeting FUNCTION/EVENT Stanley Beechworth Beechworth Stanley h Yackandanda Beechworth Rutherglen Beechworth LOCATION Albury Beechworth Rutherglen h Yackandanda Rutherglen Kergunyah Kergunyah Kergunyah Rutherglen h Yackandanda Beechworth Page 73 INDIGO SHIRE COUNCIL 9-Nov 8-Nov 7-Nov 6-Nov 4-Nov 3-Nov 2-Nov DATE 10-Nov ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL 15.5 Nov 21- Nov 20- CR POCKLEYCR 7pm 11am 10am 6pm 4pm 10am m 5.45p m 6.30p 3pm 2pm 11am 10am 5pm m 7.30p 7pm 6pm m 12.30p 1pm 12pm TIME general meetinggeneral annualHealth Service Beechworth Lions Club “Voice of Youth” “Voicecompetition Club Lions prize Localpresentation Buy garage saleChiltern of Beechworth Beechworth Chinese memorialof dedication with re: Terry Walsh Meeting with Weekly CEOmeeting meeting Oration Kerferd Concert Beechworth Singers Festival – Celtic meeting general annual Network Education Yackandandah Community of Exhibition 2030 openingVisionOfficial Rostrum DVD is of Fun launch Safety Farm Official mealcommunity Beechworth FUNCTION/EVENT session group meetingsession Group Advisory out of Environmental Council Junior meeting Group Cultural Advisory meeting &Arts forumCommunity meetingCouncil meetingBriefing Council Beechworth Beechworth LOCATION Tallangatta Beechworth Chiltern Beechworth Wooragee Middle Indigo Chiltern Kergunyah Kergunyah Kergunyah Beechworth Beechworth Beechworth Beechworth h Yackandanda h Yackandanda Albury Page 74 INDIGO SHIRE COUNCIL 29-Nov 28-Nov 27-Nov 24-Nov 23-Nov 22-Nov 21-Nov 20-Nov Nov 16-18 14-Nov 13-Nov 12-Nov 11-Nov DATE ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL TIME 4pm 4pm 10am m 12.30p 4pm m 4.30p 7pm 12pm 10am m 7.00p All day m 5.30p 10am 2pm 10am 1pm 12pm 10am FUNCTION/EVENT meeting Advisory Committee HeritageIndigo Showcase Trust Border meeting Museum Committee Burke with residentMeeting meetingHealth Service Beechworth Festival Film Environmental Transport Roads Congress & Local National Government Australian Local report back champions2030 community with Weekly CEOmeeting Athenaeum Chiltern at Launch Book Expo 2011 Volunteers Government” Local Women for forum – “ThinkAssociation Women’s Local Government NE Australian luncheonBusiness 2030 ProjectIndigo building of – new opening SchoolPrimary Chiltern Council Briefing MeetingBriefing Council byCouncil followed Special Meeting competitionstory short of the of 2030 winners Announcement with Weekly CEOmeeting Chinese Memorialnew Cemetery’s of Beechworth Dedication Mount Mount h Yackandanda Beechworth Chiltern Rutherglen Euroa Rutherglen Chiltern LOCATION h Yackandanda Beechworth Beechworth Beechworth Chiltern Albury Beechworth Beechworth h Yackandanda h Yackandanda Gambier Page 75 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL 15.6 28-Nov 28-Nov 22-Nov 22-Nov 21-Nov 20-Nov Nov 17-19 13-Nov 13-Nov 11-Nov 10-Nov 10-Nov 8-Nov 6-Nov 6-Nov 5-Nov 5-Nov 4-Nov 3-Nov DATE CR ISSELL CR 2pm All day 2pm 11am m 10.30a 7pm 4pm 6.30pm 3pm 2pm 5pm 2pm 8pm 1.30pm 6pm 6pm TIME 5pm 4pm 4pm 10am m 12.30p Sustainability Film Festival Sustainability Film Councillor Retreat 2011Essential Launch, AthenaeumBook Volunteer Expo serviceRemembrance Day Festival InfoHarvest Session Peak Oil forum forumCommunity meetingCouncil meetingBriefingCouncil Review of OrationKerferd Cemetery Yack RotundaOpening,New ConcertCeltic Parade Celtic Festival dinnerCeltic Exhibition openingOfficial of 2030 Vision FUNCTION/EVENT 2030 Vision Strategic Planning 2030Vision Strategic 2030short competitionstory the of Announcementwinners of launch FoodshareAlbury RegionalWodonga Government Local on carbon pricing mechanism the of Roundtable onimpact the Murray Executive MeetingArts Kergunyah Kergunyah Beechworth Yackandandah Beechworth Beechworth Beechworth Yackandandah LOCATION Beechworth Beechworth Wodonga Albury Albury Yackandandah Torquay Chiltern Rutherglen Beechworth Beechworth Wooragee Kergunyah Page 76 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL 29-Nov 4pm Council Briefing MeetingBriefingCouncil followed by MeetingSpecial Council meeting Yackandandah Page 77 INDIGO SHIRE COUNCIL ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL 15.7 Nov 29- Nov 28- Nov 22- Nov 18- Nov 17- Nov 16- Nov 15- Nov 13- Nov 12- Nov 11- 8-Nov 6-Nov 3-Nov DATE CR MURDOCH CR 4pm 4pm 4pm m 3.30p 10am 6pm m 6.30p 3pm 10am 1pm 12pm 10am m 6.30p 3pm 2pm 2pm 6pm TIME Council Briefing MeetingBriefing Council byCouncil followed Special Meeting competitionstory short of the of 2030 winners Announcement MeetingBriefing Council viewing banners Chinese meetingAssociation Darling Murray meetinggeneral annualHealth Service Beechworth dinner Business Rotary Rutherglen Management training Asset Expo 2011 Volunteers meeting Association Women’s Government LocalAustralian North East luncheonBusiness 2030 ProjectIndigo opening SchoolPrimary Chiltern ForumCommunity MeetingCouncil MeetingBriefing Council shed/toilet rotunda/store constructedof theopening Official newly of Exhibition 2030 openingVisionOfficial FUNCTION/EVENT Strathbogie Rutherglen Chiltern Kergunyah Kergunyah Kergunyah h Yackandanda h Yackandanda LOCATION h Yackandanda Beechworth Beechworth Beechworth Holbrook Beechworth Rutherglen h Yackandanda Rutherglen Page 78 INDIGO SHIRE COUNCIL 16.0 ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL GENERAL BUSINESSGENERAL Page 79 INDIGO SHIRE COUNCIL 17.0 ORDINARY COUNCIL MEETING AGENDA13DECEMBER – 2011 MEETING ORDINARYCOUNCIL Nil. 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