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Leading the British Government’s fight against world poverty Abercrombie House, Eaglesham Road East Kilbride, Glasgow G75 8EA

Tel: +44 (0)1355 843792

Judith Randell Email: [email protected] Development Initiatives Poverty Research Ltd Keward Court 3 August 2012 Keward Business Park Jocelyn Drive Wells Somerset BA5 1DB

Accountable Grant Arrangement for the International Aid Transparency Initiative (IATI), Component Code 200286-101, Purchase Order 40025232

Amendment Letter No2/2012

1. I refer to the Accountable Grant letter for the above project signed by DFID and Development Initiatives Poverty Research on 25 August 2011. Following recent discussions/correspondence, DFID propose to increase the amount made available to Development Initiatives Poverty Research by £259,950 (two hundred and fifty-nine thousand, nine hundred and fifty pounds Sterling)

2. I propose that the figures and words "£118,450 (one hundred and eighteen thousand four hundred and fifty pounds sterling) " in paragraph one of the original Accountable Grant letter are deleted and replaced by the figures and words "£780,976 (seven hundred and eighty thousand, nine hundred and seventy six pounds Sterling).

3. This letter of amendment will place on record our common understanding of the above change and will come into operation on the date you sign your confirmation below. This note will be known as Amendment No.2/2012.

4. I refer to the Accountable Grant letter for the above project signed by DFID and Development Initiatives Poverty Research on 25 August 2011. Following recent

Switchboard +44 (0) 1355 844000 Fax +44 (0) 1355 844099 www.dfid.gov.uk

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5. I therefore propose that the end date of 30 June 2011 in paragraph 2 of the original Accountable Grant letter is deleted and replaced by 31 October 2012.

6. This letter of amendment will place on record our common understanding of the above change and will come into operation on the date you sign your confirmation below. This note will be known as Amendment No. 2/2012

Issue of funds 7. No funds will be issued until DFID has received an original signed Accountable Gr ant Arrangement, together with a completed Request for Funds (Annex 1) on the organisation’s official letter heading, accompanied by a detailed statement of exp enditure and/or a detailed projected expenditure statement, as appropriate. 8. All funds must be accounted for in the £sterling or currency in which they were rec eived, if this is not £sterling. 9. DFID will make funds available in two instalments in arrears: £114,975 after 30 June 2012 £144,975 after 30 September 2012 upon receipt of a detailed statement of expenditure. The statement will detail actu al expenditure incurred during the Accountable Grant period. 10.Any interest accrued from the investment of funds received may, with DFID’s prior written consent, be used to fund additional project activities (this must be agreed at the outset).

Bank Accounts Payments will be made into Development Initiatives Poverty Research’s bank account as follows: Bank Name: Barclays Bank PLC Bank Postal Address: 9 Market Place, Wells, Somerset, BA5 2RH Name of Account: Development Initiatives Poverty Research Bank Account Number: 60525383 Sort Code: 209940 Currency of Bank Sterling Account: IBAN number: GB88 BARC 2099 4060 5253 83 [required for bank accounts within Europe]

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11.Please sign both copies of this letter - return one to me and retain the other for yo u own records.

Signed for DFID:

Name: Alasdair Wardhaugh Title: Aid Transparency Team Leader Address: Abercrombie House, Eaglesham Road, East Kilbride, Glasgow, G75 8EA Telephone: 01355 84 3684 E-mail: [email protected] Date: August 2012

Signed on Behalf of Development Initiatives Poverty Research Name: Title: Telephone: Full Postal Address: Email: Date:

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Annex 1: Request for Funds

Note: To be copied onto the organisation’s official letter heading, completed and signed before being submitted to DFID Request for Funds Name of organisation Development Initiatives Poverty Research Limited Country UK Project Title Support to International Aid Transparency Initiative DFID Component Code: 200286-101 Purchase Order No. 40025232 Period covered by the Statement of to Expenditure Period covered by the Forecast of to Expenditure

1. Unspent balance at end of previous quarter 2. Funds received from DFID this quarter 3. Total (1+2) 4. Expenditure for quarter 5. Excess/Deficiency of receipts over disbursements (3-4) 6. Forecast of expenditure for next quarter 7. Payment requested for next quarter (6 – or + 5)

I certify that any expenditure shown above in (4) and detailed in the accompanying Statement of Expenditure has been actually and necessarily undertaken on behalf of the project as specified in the Project Document and as agreed by the Department for International Development.

I further certify that any forecast of expenditure shown above in (6) and detailed in the accompanying Forecast of Expenditure represents a realistic forecast of payments to be made by the end of the forecast period

[Signature of authorised certified officer e.g. Finance Officer]

[Printed name and title]

[Date]

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Annex 3: Sample Inventory

[Project Name] Inventory

DFID Project Code: DFID Component Code:

Item Serial Date of Descriptions Purchase Location Responsible Anticipated Disposal Reason No No. Purchase (make and Value / User person years of life date for Model as (dd/mm/yy) disposal (dd/mm/yy) appropriate) (£ or $, not both)

[Signature if authorised certified officer]

[Print name and title]

[Date]

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Summary of Accountable Grant proposal from DIPR for support to IATI – April 2012 to September 2012

Qs 1 & 2, FY 2012/13 Amount

1) TAG Work plan and budget

i) Maintain and develop IATI standard £23,200

ii) Manage and host IATI registry £18,850

iii) Support implementation at country level £38,100

iv) Support donor implementation £79,500

v) Broadening membership and participation £22,000

vi) Promoting accessibility £7,600

vii) TAG Secretariat functions £40,200

Sub-total £229,450

2) Outreach and communications

i) IATI website £13,500

ii) Producing communications materials £3,000

iii) Outreach strategy £7,000

Sub-total £23,500

3) IATI Secretariat support £7,000

TOTAL £259,950

Accountable Grant Proposal from Development Initiatives Poverty Research (DIPR) for technical and administrative support for the Technical Advisory Group (TAG) of

NOT PROTECTIVELY MARKED NOT PROTECTIVELY MARKED the International Aid Transparency Initiative (IATI) and for outreach and communications work on IATI, April 2012 – September 2012 Purpose

The purpose of this grant application is to seek further funding from DFID for continuing technical and administrative support for IATI’s Technical Advisory Group (TAG), including acting as the TAG Secretariat and managing the TAG work plan and budget, plus ongoing outreach and communications work on IATI.

Background on this proposal

DIPR has had an accountable grant to support the DFID-hosted International Aid Transparency Initiative (IATI) secretariat since FY 2009/10. This grant arrangement covered three distinct areas of support for IATI:

 communications (including the website);

 acting as the Secretariat for the Technical Advisory Group (TAG);

 managing the TAG budget and workstreams, including management of consultants contracted to undertake technical work on IATI.

It was initially envisaged that IATI would be a time-limited initiative, running between HLF 3 in 2008 to HLF 4 in 2011, and that the IATI and TAG secretariat would be hosted in a new institution after Busan. Due to changes to the aid effectiveness architecture and the establishment of a new Global Partnership, the decision to re-host IATI has been delayed until 2013.

It is now a critical time for IATI, with the clear endorsement from Busan, and reaching critical mass with membership. We now need to make it happen. Substantial technical work will be required to support implementation of signatories, and ensure it is adding value at country-level. In addition, work is required to reach agreement on the Busan common standard and support publication of implementation schedules of all Busan endorsees.

The IATI Secretariat and Steering Committee have already considered the overall budget for IATI for FY 2012/13. This proposal should therefore be read alongside this document.

This new accountable grant application covers the six-month period 1st April 2012 to 30th September 2012, and amounts to £260K. The initial 12-month proposal was for £590K

The budget covers the following areas of work:

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 Supporting all current signatories to implement IATI;

 Supporting existing publishers to improve the range and quality of their IATI data, in preparation for self-reporting and publication of IATI’s first annual report;

 Review and improvement of licensing monitoring;

 Expand IATI’s membership and implementation through outreach to non-members (donors and NGOs);

 Continuing IATI pilots in Rwanda, DRC Nepal, Honduras and Colombia;

 Work with DCD and WP-STAT to confirm details of the common standard agreed at Busan (BPd para 23c) and supporting plans for Busan endorsers to publish schedules;

 Contribute to discussions on the emerging Global Partnership, offering IATI as a means of monitoring agreed indicators and targets as appropriate;

 Finalise and improve documentation and streamline processes in preparation for handover of TAG function;

 Improvements to registry and the IATI website;

 Improve communications and collaboration with TAG;

The main aspects of the 12month work programme not covered by this proposal are:

 Establishing regional TAG chapters and run some regional TAG workshops;

 Licensing of IATI products (we should now wait until decisions are made regarding the common standard);

 Significant work on development of tools to support implementation;

 Any substantial comms work regarding IATI.

Background on IATI

Busan was a turning point for IATI, with the endorsement of the outcome document, and the announcement that the US, along with Canada and IADB, would sign. IATI now has 30 donor signatories and 22 endorsements from developing countries, and will most likely be the common standard that all Busan endorsees will work towards.

IATI signatories and Steering Committee members have agreed a common standard for the publication of aid information. There are four parts to the IATI standard: (1) agreement on what will be published, (2) common definitions for sharing information, (3) a common electronic data format, and (4) a Framework for Implementation.

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Publication to the IATI standard will make aid information easier to find, understand, use and compare. The IATI standard builds on existing standards, including those used by the OECD-DAC’s Creditor Reporting System whilst offering clear added value, including:

 more comprehensive coverage from a wider range of actors  publication of forward-looking data, including budgets and forecast disbursements;  more timely data, updated at least quarterly;  Information will be published in a way that can be reconciled with the financial year of the recipient country, and IATI is supporting further work to align data with countries’ own budget classifications;  more detailed information at the level of individual activities or projects;  publication of key documents, as well as statistics;  optional publication of detailed geographical information.

Above all, IATI adds value by establishing a common, open format for the publication of aid information which means that this information can be used and combined with other data by many different users for many different purposes.

There are now 25 organisations publishing data in an IATI-format. Meanwhile, new donors are preparing to join IATI while others are planning to publish their data in an IATI-compliant format without joining (eg the Gates Foundation). In addition, a number of NGOs are expressing interest in publishing their information to the IATI standard, and work on a TAG Working group on NGOs is now underway.

IATI has clearly reached a critical point in its development and requires further support to ensure that it delivers its full potential. The priorities are first, to support existing signatories in implementing IATI and improving the data that is published; and second to broaden the scope of the initiative to cover a wider range of aid providers. In addition, this proposal envisages DIPR continuing its role with regard to IATI outreach and communications, including:  Contribute to discussions on the emerging Global Partnership, and proposals on future hosting once the details of the Global Partnership have been finalised;

 Hosting, updating and managing the content of the IATI website;

 Producing communications materials aimed at increasing the profile of IATI;

 Supporting political outreach to new donors.

Detailed proposals

1) TAG work plan and budget

i) Maintain and develop the IATI standard DIPR will continue to maintain and develop the standard, and ongoing improvements to the iatistandard.org website. This includes work relating to establishing a common Busan standard.

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Related guidance and support materials will also be written for the knowledge base, as support materials for implementation.

Activities

 Work with DAC to align CRS and IATI and agree a common standard  Develop and extend the standard and update the schema and documentation as necessary, including translation of the standard and code lists. This will include work to align standards being developed in the humanitarian sector and for private foundation, as well as work to establish a common standard with agreement of the DAC CRS team.  Complete work on budget alignment and organisation identifiers.  Ensure that organisations working to comply with the IATI standard have access to relevant, high quality information through developing and maintaining the website for IATI standard schema, guidance and other standard-related documentation;

Outputs

 An agreed Busan common standard  www.iatistandard.org website improved and maintained;  Guidance materials published and support function maintained;

Costs Q1 FY 2012/13

DIPR staff & contractor costs (27 days) £11,100

Sub-total £11,100

Costs Q2 FY 2012/13

DIPR staff & contractor costs (27 days) £11,100

Maintain and develop the standard £1,000

Sub-total £12,100

Subtotal for Maintaining and Developing the Standard £23,200

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ii) Host and manage IATI registry

The IATI Registry functions as a central index with links to the data published to the IATI standard by participating donors. Its successful maintenance and management is therefore essential to IATI. Further development and maintenance will be required during the financial year. In addition, it is proposed that we establish an improved method for providing access to the data being linked the data by collecting it centrally.

Activities

 Host the iatiregistry.org website;  Maintain the registry  Improve the function of registry to provide access to all IATI data, regardless of the source.

Output

 Improved functionality for organisations registering, either manually or through an API to the registry;  Improved functionality for users of data;

Costs Q1 FY 2012/13

DIPR staff costs (5.5 days) £1,925

Sub-total £1,925

Costs Q2 FY 2012/13

DIPR staff costs (5.5 days) £1,925

Registry development costs £15,000

Sub-total £16,925

Sub-total for Hosting and Managing the IATI registry £18,850

iii) Support country implementation, including through pilots

IATI’s success rests on its ability to make a difference at the country level. Some pilots have begun during 2012 but have not progressed as fast as expected – mainly due to partner countries timetables. We have done some initial work on automatic exchange in DRC, undertaken scoping

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Activities

 Preparation, planning and writing a methodology for IATI pilots;  Follow up visits to DRC and Rwanda  Initial visits to Colombia and Honduras;  Technical work on the AIMS;  Monitoring and evaluation process.

Outputs

 Revised systems and processes to handle IATI compliant data;  Assessment of the challenges, costs and benefits of using IATI compliant data to support country processes;  Paper outlining the systems and processes required to use IATI-compliant data to add value to country aid management processes

Costs Q1 FY 2012/13

DIPR staff costs (13 days) £4,050

Country pilot visits * 2 £4,500

Sub-total £8,550

Costs Q2 FY 2012/13

DIPR staff costs (13 days) £4,050

Country pilot visits to Rwanda, Colombia, Honduras £25,500

Sub-total £29,550

Sub-total for Support to Country Implementation £38,100

iv) Support signatory implementation and data quality improvement

Supporting existing signatories to implement IATI is a top priority, and DIPR will continue to provide technical support via the IATI standard website, implementation workshops, telecons and, where necessary, individual visits to participating donors.

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Activities

 Continue to improve process around implementation support, and establish an approach to make support scalable through development of support partnerships;  Develop implementation and schema guidance;  Provide support for data providers to complete implementation schedules and support donor implementation;  Establish and support partners to provide support to signatories where appropriate;  Develop tools to support implementation, including conversion tools;  Develop tools to monitor compliance;  Monitor and review of published data: assess compliance against the standard, publishers’ implementation schedules and identify areas for improvement.

Outputs

 Implementation workshops;  Implementation schedules completed by a majority of signatories and updated;  Guidance and tools for supporting data providers and other support partners;  A compliance tool for data providers;  Tools to convert data into IATI XML format;  Further publishers assisted in implementing IATI;  Data review reports for each signatory, and summary reports that provide an overview of the coverage, compliance and quality of data published.

Costs Q1 FY 2012/13

DIPR staff & contractor costs (107 days) £35,250

Maintenance and development of support tools £1,500

Sub-total £36, 750

Costs Q2 FY 2012/13

DIPR staff & contractor costs (107 days) £35,250

Review and monitor licensing compliance £5,000

Travel / workshops £2,500

Sub-total £42,750

Sub-total for Supporting Donor Implementation £79,500

v) Broadening membership and participation

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We will seek to broaden membership of IATI by assessing the technical feasibility and impact of the IATI standard on new types of donor including NGOs, foundations, global programmes and providers of South-South cooperation, and supporting them to implement IATI. There is also an intention to work with OCHA and Foundation centre who are developing similar standards. With DFID having stipulated that PPA Agencies should become IATI compliant, the initial focus will be on supporting UK NGOs to work on IATI compliant, and supporting organisations such as BOND to play a facilitating role in this.

Activities

 Establish and support partners to provide support to non-signatories;  Attend NGO workshops organised by DFID, BOND and the INGO Accountability Charter;  Support and facilitate the working of TAG CSO Working Group;  Support civil society case study in Latin America;  Support Foundation Centre with mapping and publication of IATI-compliant data;  Provide technical implementation support to organisations wanting to publish IATI data, where possible.

Outputs

 Production of guidance notes for CSOs on implementing IATI;  Production of guidance materials for other types of donor wanting to implement IATI;  A group of NGOs implementing IATI and publishing compliant data  A group of foundations publishing IATI-compliant data through Foundation centre.

Costs Q1 FY 2012/13

DIPR staff and contractor costs (30 days) £8,000

CSO Latin America consultation £4,000

Travel £1, 000

Sub-total £13,000

Costs Q2 FY 2012/13

DIPR staff and contractor costs (30 days) £8,000

Travel £1, 000

Sub-total £9,000

Sub-total for broadening membership and participation £22,000

vi) Promoting accessibility

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Simply increasing the availability of aid information is a necessary step but it cannot alone guarantee positive development outcomes. For this to happen, that information must be made more accessible to a wider range of users. Whilst this isn’t the role of IATI, and relies on information intermediaries, who can take the raw data and develop a variety of tools to make this information much more accessible, IATI has a role to lay the foundations to lower the barrier for these intermediaries. Over the grant period, we will continue to raise awareness amongst potential intermediaries and support their efforts to make data more accessible.

Activities

 Promote availability of accessibility tools;  Supporting users of IATI data and facilitating a user ecosystem.  Develop guidance to intermediaries for using the data

Outputs

 Applications to demonstrate how IATI data can be made accessible;  A strong community of developers working with IATI data;  Guidance materials for using data.

Costs Q1 FY 2012/13

DIPR contractor costs (6 days) £2,800

Promoting accessibility at open data conferences £1,000

Sub-total £3,800

Costs Q2 FY 2012/13

DIPR contractor costs (6 days) £2,800

Promoting accessibility at open data conferences £1,000

Sub-total £3,800

Sub-total for Promoting Accessibility £7,600

vii) TAG staff costs

DIPR will continue to lead the TAG’s work in this area, and will also administrate the contract for Brian Hammond as Chair of the TAG. As well as staff costs, there are costs for running a TAG meeting in UK, in May.

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Costs Q1 FY 2012/13

DIPR staff costs, inc chair (18.6 days) £10,600

TAG meeting £12,000

CSO working group meeting £5,500

Travel £1,500

Sub-total £29,600

Costs Q2 FY 2012/13

DIPR staff costs, incl Chair (18.6 days) £10,600

Sub-total £10,600

Sub-total for Managing the TAG £40,200

TOTAL FOR TAG WORK £229,450

2) Outreach and communications

As indicated above, there are three elements to the work proposed under this heading.

i) Hosting, updating and managing the content of the IATI website

It is proposed that DIPR continues to host the IATI website, undertake routine maintenance plus update and manage content. The website is an essential tool for communicating with IATI’s stakeholders and it is vital that users find it easy to navigate, and with relevant, up-to-date content.

Activities

 Update news and other content on a regular basis;  Maintain an IATI twitter feed and Facebook page;  Continue hosting the IATI website;  Undertake routine maintenance of the website.  Review and improve existing websites;

Costs Q1 FY2012/13

Update and maintain website - DIPR staff (5 days) £1,500

Hosting costs (quarter of £1,000 pa) £250

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Sub-total £1,750

Costs Q2 FY2012/13

Update and maintain website – (DIPR staff 5 days) £1,500

Review and improve IATI websites £10,000

Hosting costs (quarter of £1,000 pa) £250

Sub-total £11,750

Sub-total for Hosting, Maintaining and Updating the IATI website £13,500

ii) Producing outreach and communications materials on IATI Under the previous Accountable Grant proposal, DIPR made a significant investment in outreach and communications materials, including production of an IATI video and a communications pack for HLF4 in Busan. Going forward, these existing materials will need to be updated to ensure they remain current, and there is still an identified need to produce a small number of additional materials explaining at a practical level how new – and potential – members can implement IATI. In addition, we envisage the need for briefing materials explaining how IATI can contribute to the Global Partnership, and how it relates to these new institutional arrangements. This proposal therefore includes a budget for communications and outreach materials, but at a significantly lower level than in the previous financial year.

Activities  Update existing communications materials to ensure they remain current;  Produce a step-by-step guide on how new members can implement IATI;  Respond to Global Partnership consultations as appropriate and produce a briefing on how IATI relates to the new global architecture once this is agreed.

Outputs  All relevant materials in the existing communications pack updated; A communications pack for IATI Signatories (Oct 2011);  A step-by-step guide to IATI implementation produced;  Post-July, a new briefing paper explaining IATI’s relationship to the Global Partnership.

Costs Q1 2012/13

DIPR staff costs (5 days) £1,500

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Sub-total £1,500

Costs Q2 2012/13

DIPR staff costs (5 days) £1,500

Sub-total £1,500

Sub-total for Producing Communications and Outreach Materials £3,000

iii) Outreach strategy

IATI reached critical mass at HLF4, with IATI signatories now representing 75% of official development finance. The Busan Partnership document requires all who agreed it to draw up implementation schedules for publication of their aid information in the common, open standard by the end of December 2012. This will require substantial investment in outreach to Busan endorsers in the coming months, including remaining DAC non-signatories and EU non-DAC members, plus exploration of how the IATI standard could, potentially, offer a means of capturing information on South-South Cooperation.

In addition, DIPR has already supported ten non-signatories to implement IATI, and is working closely with BOND to support a large number of UK NGOs to become IATI compliant, as well as supporting the work of the IATI CSO working group. Some of our work in this area is included under TAG work stream above. In addition, as members of the IATI Secretariat, we propose to develop and manage a political outreach strategy which encompasses both traditional and non-traditional donors, informing them about the added-value that IATI offers and encouraging them to join the Initiative and publish their data to the IATI standard.

Activities

 Develop and implement a post-Busan outreach strategy for IATI;  Monitor relevant opportunities and deadlines within the Post-Busan Interim Group (PBIG) process and support the IATI Secretariat to make timely submissions on this;

Output

 Post-Busan IATI outreach strategy agreed by IATI Secretariat;  IATI is positively referenced with the final Global Partnership agreement;  Positive engagement with a range of key targets amongst non-IATI members, leading to political commitment to publish data to the IATI standard.

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Costs

Q1 FY2012/13

DIPR staff costs (10 days) £3,500

Sub-total £3,500

Q2 FY2012/13

DIPR staff costs (10 days) £3,500

Sub-total £3,500

Sub-total for Outreach strategy £7,000

TOTAL FOR OUTREACH AND COMMUNICATIONS WORK £23,500

3) IATI Secretariat Support

In addition, we propose a new workstream in the accountable grant that makes provision for IATI secretariat support that DIPR currently provides. This includes drafting and editing Secretariat and Steering Committee papers.

Costs

Q1 FY2012/13

DIPR staff costs (10 days) £3,500

Sub-total £3,500

Q2 FY2012/13

DIPR staff costs (10 days) £3,500

Sub-total £3,500

TOTAL IATI SECRETARIAT SUPPORT £7,000

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TOTAL COST OF PROPOSAL £259,950

Terms and conditions

We understand that DFID will require us to report quarterly on funds spent, and also to provide our audited Annual Accounts. We propose that a quarterly report should be submitted to Alasdair Wardhaugh, Aid Transparency Leader, in the approved format at the beginning of July 2012, and October 2012. Start date

We propose that the start date for this Accountable Grant is 1 st April 2012 and that the end date is 30th September 2012.

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ANNEX A – DIPR staff and contractor costs breakdown

Staff Costs Day rate Days Total cost

TAG chair 670 37 24790

TAG secretariat manager

(Simon Parrish 50% to July) 500 11 5500

IATI delivery manager

(Kim Borrowdale 80% Jul-Sep) 500 52 26000

Implementation support manager

(Mandy Burrows 80%) 300 88 26400

Technical support and data quality

(Contractors) 250 150 37500

Standard compliance advisor

(Bill Anderson 40%) 350 44 15400

Accessibility advisor

(Tim Davies) 400 12.5 5625

Admin support

(Matt Bartlett) 200 10 2000

Aidinfo and IATI country pilot manager

Victoria Room 350 5 1750

Country pilot officer

Isabel Bucknall 250 10 2500

Outreach and IATI Secretariat support

(Carolyn Culey 50%) 350 40 14000

Communications Officers officer

(Alex Beech 20%) 300 20 6000

Total Days 477.5 £167,465

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Bank Details Account name Development Initiatives Poverty Research Account number 60525383 Sort code 20-99-40 Bank 1arket Place, Castle Cary, Somerset, BA7 7AJ Swift code BARCGB22 IBAN GB88barc20994060525383

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