Cal Poly Corporation CPC Pay/Kronos - Employee Quick Reference Benefited Employees (Outlying

Cal Poly Corporation CPC Pay/Kronos - Employee Quick Reference – Benefited Employees (Outlying Operations)

You will log into the CPC Pay/Kronos system through your MyCalPoly portal https://my.calpoly.edu/cas/login and click on the CPC Pay link, or you may go directly to the site at https://cpcpay.calpoly.edu.

Your user name is your Cal Poly Alias, i.e. jsmith @calpoly.edu; in this case your user name is jsmith. If you do not have a valid calpoly email, you will still have an alias which can be found by looking yourself up in the CPC directory https://myportal.calpoly.edu/GuestDirectoryInfoServlet). If you are a new employee you will show up in the directory the day after your hiring paperwork has been completed. Your password is your My Cal Poly Portal Password (call ITS 756-7000 if you don’t have a password).

Once you have logged in, click on “My CPC Timecard”. The Pay Period dates will appear.

Click on the applicable date you are recording time for at the end of your shift (including meal breaks) and record your time (exempt employees will only put in total hours each day, not in/out times). You will also need to select from the drop down box the appropriate account code to charge your time to if you are authorized on more than one account. It is very important to charge your labor to the correct account; if you are unsure, please check with your supervisor. If your supervisor wants you to charge to an account not on your drop down menu, he/she must submit a new payroll information form to Human Resources to add the new account. If you are charging vacation, sick leave, entering in holiday time or other approved paid time off, you will also need to change the “Pay Code”.

Approve your time at the end of each pay period after your last shift. The Approve My Timecard Button is on the top right hand side of your screen.

Missed Time

If you forgot to record some hours worked and your supervisor has not yet approved your time, you may go back in to remove your approval and add the additional hours worked. If your supervisor has already approved your time, but it is still prior to the payroll deadline, you may ask your supervisor to remove his/her approval so you or your supervisor can make the correction and re-approve. If it is after the payroll deadline, you will need to submit a signed CPC Pay/Kronos Adjustment Form and the adjustment will be made the following pay period. The adjustment form can be found at http://www.calpolycorporation.com/docs/. Information regarding overtime rules, rest breaks and meal periods can be found at the bottom of your timecard screen under Employment Policy. Questions? Contact Payroll at 756-2339.