Kentucky CMRS Board Meeting Minutes

Kentucky CMRS Board Meeting Minutes January 20th, 2011 1pm 125 Holmes Street Frankfort, KY 40601

Board Members Present: David Lucas (Chair), Richard Guittar, Captain John Bradley, Joe Barrows, Shelby Horn, Forest Skaggs and Dale Edmondson.

Board Members Absent: Marsha Penney, Chuck Willis and Malissa Carter

CMRS Staff Present: Tandy Hubbard and Krista Harrod

Welcome, Introductions and Announcements: CMRS Board Chairman David Lucas called the meeting to order at 1:10 pm and welcomed everyone in attendance to the meeting.

Approval of Minutes: Captain John Bradley motioned to approve CMRS Board meeting minutes as amended from the December 14th, 2010 meeting, Richard Guittar seconded and all were in favor of the motion.

CMRS Board Chairman’s Report: CMRS Board Chairman David Lucas motioned for the Board to approve an expenditure of $5,000 for the cost of a temporary employee in the event that additional assistance is needed in the CMRS Board office while CMRS Staff is on maternity leave. Captain Bradley seconded the motion and all were in favor.

Financial Report: CMRS Policy Advisor Tandy Hubbard presented Board members with CMRS account balances for the 4th quarter of 2010 and explained that the apparent decline in December’s revenue figures was a timing issue brought on by the holidays.

Tandy also reported that $478,263 of un-obligated funds had been transferred out of the CMRS Grant Fund and apportioned into the PSAP Pro Rata, PSAP Volume and CMRS Provider accounts in accordance with KRS 65.7631.

Finally, Tandy provided Board members with an update of the current contract held with Goldberg and Simpson for legal services.

Administrator’s Report: CMRS Executive Director Joe Barrows reported that CMRS Staff was working to resolve an issue regarding interest assessed on an unemployment insurance charge that CMRS Staff believes was incorrectly assessed.

Joe reported that the Legislative Research Commission’s Program Review and Investigations Committee had begun working on a comprehensive study of 911 in the Commonwealth and that CMRS Board Staff was working to gather information requested by the Committee.

Joe reported that the State Auditor’s Office had released a documentation of recommendations for operating procedures for non-profit and public Boards and Commissions. Joe asked Board members to look through the document at their convenience.

Joe discussed HB174 proposed by Representative Jim Glenn and explained that it was a replicate of HB462 that passed the House in the 2010 General Assembly but fell short of receiving Senate approval. Joe also led a discussion with Board members of general provisions the Board felt should be included in any proposed future Next Generation 911 Legislation. Standards Committee Report: CMRS Board Standards Committee Chairman David Lucas stated that he would work with John Patterson to get a debriefing report on the status of the State 911 Network RFP.

PSAP Committee Report: CMRS Board PSAP Committee Chairman Shelby Horn reported that the PSAP survey form had been updated and was ready for final Board approval. Joe Barrows motioned to approve the survey as amended with an effective date of February 2011. Richard Guittar seconded the motion and all were in favor.

Shelby reported that the Committee had reviewed CMRS Geo Re-Audit extension requests for Beattyville/ Lee County, Wolfe County and Leslie County and motioned to approve the requests as submitted. Captain Bradley seconded the motion and all were in favor.

Shelby motioned to postpone the required CMRS Centerline submissions required annually of all CMRS Certified PSAPs to maintain CMRS Certification from February 1st 2011 to May 31st 2011. Richard Guittar seconded the motion and all were in favor.

David Lucas reported that the Department of Geographic Information (DGI) will have a proposal for Board members to review regarding the compilation of the PSAP’s Centerline data submissions.

Grant Committee Report: CMRS Grant Committee Chairman Captain John Bradley had no report.

Cost Recovery Committee Report: CMRS Cost Recovery Chairman Richard Guittar motioned to approve Cost Recovery invoices from AT&T, Bluegrass Cellular, and Cricket totaling $337,809.58. Forest Skaggs seconded the motion and all were in favor.

Audit Committee Report: CMRS Audit Committee Chairman Chuck Willis was not present at the meeting and therefore had no report.

Closed Session: Captain John Bradley motioned for the Board to enter into Closed Session at 2:46 pm in accordance with KRS 61.810 (1) (c) regarding proposed or pending litigation and KRS 61.810 (1) (f) regarding personnel, Joe Barrows seconded the motion and all were in favor.

Forest Skaggs motioned to re-enter open session at 3:12 pm, Joe Barrows seconded the motion and all were in favor.

New Business: Joe Barrows motioned to approve $10,000 to Boehl, Stopher and Graves for the required deductible for legal services as outlined in the Board’s Directors and Liability Insurance Policy. Captain Bradley seconded the motion and all were favor of the motion with the exception of Richard Guittar who abstained.

Adjournment: Joe Barrows motioned to adjourn the meeting at 3:15 pm, Captain Bradley seconded the motion and all were in favor.