Acpa Governing Board

ACPA GOVERNING BOARD Meeting Minutes

Friday, December 11, 2015, 11:30am–1:00pm ET

ACPA Mission: ACPA supports and fosters college student learning through the generation and dissemination of knowledge, which informs policies, practices and programs for student affairs professionals and the higher education community.

In Attendance: Gavin Henning - President Kent Porterfield – Past President Donna Lee – Vice President Heather Shea Gasser – Director, Membership Development Lisa Landreman – Director, Professional Development Tony Cawthon – Director, Research and Scholarship Zeb Davenport– Director, External Relations Amanda Mollet - Member-at-Large Entry Level Susan Sullivan - Member-at-Large Mid-Level Laura Bayless - Member-at-Large Senior Level John Dugan - Member-at-Large Faculty

Guests: Paul G. Brown- Director-elect, Membership Development Eboni M. Zamani-Gallaher - Director-elect, Research & Scholarship Karol Martinez-Doane – Member-at-Large Mid-Level-Elect Ellen Broido – Member-at-Large Faculty-Elect Jennifer Ferrell – Coordinator for Coalitions R. Jason Cottrell – Coordinator for State Divisions Lisa Kelsay – Coordinator for Commissions Steve Sutton – President, ACPA Foundation Tricia Fechter – Deputy Executive Director

Not In Attendance: Cindi Love – Executive Director (Ex-Officio) Jason Meriwether – Director-elect, External Relations Amy Franklin-Craft – Coordinator for Commissions-elect Allyson Logie-Eustace – Coordinator for International Divisions

A quorum was met. Meeting called to order at 11:32 a.m. by ACPA President Gavin Henning. Governing Board Reports and Meeting Minutes:  November 13, 2015 Governing Board Meeting minutes [Attachment]  President’s report (Henning) [Attachment]  Vice President’s report (Lee) [no report]  Past President’s report (Porterfield) [no report]  Executive Director and IO Team report (Love)[Attachment]  External Relations report (Davenport) [no report]  Membership report (Shea Gasser) [Attachment]  Equity & Inclusion report (N/A)  Professional Development report (Landreman) [Attachment]  Research & Scholarship report (Cawthon) [Attachment]  Member-at-Large, Entry-Level report (Mollet) [Attachment]  Member-at-Large, Mid-Level report (Sullivan) [Attachment]  Member-at-Large, Senior-Level report (Bayless) [Attachment]  Member-at-Large, Faculty report (Dugan) [no report]

Ancillary Reports:  ACPA Foundation (Sutton) [no report]  Assembly Coordinator for Commissions (Kelsay) [Attachment]  Assembly Coordinator for Coalitions (Ferrell) [no report]  Assembly Coordinator for State Divisions (Cotrell) [no report]  Assembly Coordinator for International Divisions (Logie-Eustace) [no report}

1. Discussion/Vote for Approval: Consent Agenda (Henning) [Attachments]

Motion #: To approve the Consent Agenda Moved: Zeb Davenport, Director of External Relations Second: Heather Shea Gasser, Director of Membership Development Date: 12/11/2015 Time: 11:32 am Passed: Yay

2. Vote: ACPA Event Cancellation and Continuation Policy (Henning) [Attachments]

Motion #: To accept the ACPA Event Cancellation and Continuation Policy Moved: Tony Cawthon, Director of Research and Scholarship Second: Susan Sullivan, Member at Large, Mid-Level Date: 12/11/2015 Time: 11:33am Passed: Yay

3. Discussion/Vote: External Relations Advisory Board Selection Process (Davenport) [Attachment] Motion #: The Governing Board to receives and approves the proposal with minor amendments as discussed. Moved: Zeb Davenport Second: Lisa Landreman Date: 12/11/2015 Time: 11:40am 2 Passed: Yay 4. Discussion/Vote: Coordinator of Communities of Practice Process (Ferrell) [Attachment] The Governing Board approved the process at the July Leadership Meeting. Jen will begin to conduct the process of assembling the slating committee, and keep the board updated on process and will bring the slate to the Governing Board for review and decision.

5. Appointment: Director of Equity and Inclusion (Henning) [Attachments] The Governing Board discussed applicants for the Interim Director of Equity and Inclusion role to fill the term ending March 2017. Discussion followed.

Motion #: To appoint Dian Squire as the Director of Equity and Inclusion, with a term ending March 2017. Moved: Zeb Davenport Second: John Dugan Date: 12/11/2015 Time: 11:55am Passed: Yay

6. Appointment: Director-Elect of Professional Development (Porterfield) [Attachments] The Governing Board discussed applicants for the Director-Elect of Professional Development role to fill the elect term beginning in March 2016, and the appointed term running from March 2017 to March 2019.

Motion #: To appoint Richie Stevens as the Director-Elect of Professional Development, with the elect term beginning in March 2016, and the appointed term running from March 2017 to March 2019. Moved: Laura Bayless, Member at Large Senior Level Second: Lisa Landreman, Director of Professional Development Date: 12/11/2015 Time: 12:11pm Passed: Yay

7. Update: Professional Development Overview (Landerman) [Attachments] Lisa provided an update on the video project, and other projects moving forward in the professional development area.

8. Update: ACPA/NASPA Rubrics Task Force Members (Landreman) Lisa shared that we had 15 applicants for this task force. Five applicants were selected by the Nominations and Elections Committee, and Lisa notified them this week. The group will begin to work with the individuals selected by NASPA. Jonathan O’Brien will serve as our co-chair of the group. Lisa got a lot of positive feedback about the open call process for this task force. Lisa suggests a process for tracking applicants and following up with those that are not selected to fill roles.

9. Update on Membership Numbers (Fechter) [Attachments]

10. Discussion: Coalition Chairs Nominations (Ferrell) The Assembly Coordinators will discuss on their next call and will bring recommendations back to the Governing Board.

11. Discussion: Training in Montreal for GB and Assembly Leaders (Henning and Fechter)

Gavin and Tricia provided an overview of training. Discussion followed about additional topics to include. Lisa suggested social justice and inclusion.

Motion #: To adjourn Moved: Heather Shea Gasser Second: Susan Sullivan Date: 12/11/2015 Time: 12:34pm Passed: Yay