TEAM Horace General Board Meeting

TEAM Horace General Board Meeting earlier and more often. Veronica – The Spanish speaking parents are not familiar with the concept Date: 11/12/15 of pledges. The raffle is easier to understand for their culture. Asking for a donation instead of a Horace Mann Elementary Room 115 pledge might help. Briza – Maybe we should have Called to order by Jennifer Goto at 8:10 am a fundraising drive where parents are asked to donate. We need to give a specific reason for In attendance: Jennifer Goto, Carolina Heredia, raising money, with clarification of what the kids Amy Girard, Ed Pratt, Briza Munoz-Luna, Bethany are getting back. Leanne – We should ask for Lewis, Amy Pizarro, Julia Howlett, Lawrence De donations from August through September when Santis, Manny Uche, Veronica Orozco, Ramon parents are thinking about the new school year. Sanchez, Leanne Bellmer, Lori Gustafson, Sandra, Sandra heard from parent volunteers that they Jenneke DeVries worked hard but didn’t get any food/drinks for helping. Secretary: Julia Howlett Halloween and Dia de los Muertos update Welcome and Introductions: (Veronica): 18 out of 19 classes participated in making the Calabezas de Azucar in Art Express. Approve Minutes from the October 10, 2015 The kids seemed to really enjoy the activity. Food Calendar Meeting sales brought in $250.  Tabled until next meeting – they were not circulated in time for the meeting Book Fair (Bethany): The book fair will be Treasurer’s Report: Ed Pratt December 7 to 11 if the books get delivered on Ed circulated a Financial Summary Report and time. It will be either in the parents’ room or on Financial Activity Review, detailing the activity the stage. Bethany will be sending out flyers since the October board meeting. The WAT asking for parent volunteers. We will need brought in $29,555 for a net of $25,107 so far. Ed coverage during recess/lunch and before and after will add the in-kind donations and some school. Volunteers who work a lot will get outstanding expenses to the report next time. Mr. Scholastic dollars. Sanchez got a grant for science supplies.

 Motion accept the Financial Report Gofundme Account (Lawrence): Lawrence has into the minutes – Motion carried compiled a list of the top 83 philanthropists in the unanimously Bay Area. He will create a letter that can be Walk-A-Thon Update (Amy Girard): Only 75 emailed or mailed, asking for donations to Horace students out of the whole student body collected Mann’s gofundme account. He would like help pledges. 206 students walked. Pledge funds are with sending out letters and with follow up. down from last year but teacher raffle basket New Business funds were up. The WAT Awards ceremony will be on Friday, November 20 with Bethany Cleaning the Team Horace closet (Jennifer): coordinating. Jennifer will head but needs volunteers. Veronica, Bethany and Ed volunteered. WAT Review: Leanne – teachers were asking parents for money all through October for different activities. Many families are worried about money toward the end of the month. It School Spring Cleaning (Lawrence): Can we would be better to do the WAT at the beginning of calendar a day where students and parents October. Manny – There was too much volunteer to clean the school? We have done this information and requests all at once. It was hard in the past. Tabled until next meeting. to keep track of. We should get information out Holiday Fundraiser Accounting: We would like to Day of Science: The staff would like to move the make sure the money raised goes into the TH Day of Science to the same day as the springtime Science Camp line item in the budget. Open House. We might get more parents to come. Judging will be eliminated this year. It is  Motion that the Holiday Fundraiser hard to find judges and a lot of work. money be accepted into the Team Horace budget and be used for 5th grade activities. – Motion carried unanimously Art Express: The first training session will be December 4. We need parent volunteers so we Request for funds (Briza): We are planning a can cover more classes. There is $1500 budgeted movie night with concessions fundraiser 5th grade and Ramon is working on more grants now. Science Camp. We need an advance from the Science Camp fund which will be repaid to Team Horace. Principal’s Update (Mrs. Gustafson):  Motion that a cash advance be given th Lori shared the revised Budget Report. We had to for 5 grade Science Camp release 2 instructional aides to make the school fundraising. – Motion carried budget work. Horace Mann has more unanimously instructional aides than most schools already. The Staff Holiday Appreciation: Friday, December 18. aides will go to other schools in the District. This The Student Council would like to host a coffee move gives us more money for the Supplemental cart for the teachers and staff. and Site Flex portions of the budget which were getting very low. We can hire 2 non-contract yard duties, which cost less. Playworks cannot support us this year but can give professional development Musical Grant (Ramon): We got a $5,000 grant for training for staff and yard duties. There are the Spring Musical from the same funder that different training options available. Will need to gave us a grant last year. It will take care of the decide which option we want to pay for. first payment to Starting Arts, so our next payment will not be due until May.

Meeting adjourned by Jennifer Goto at 9:21 am.

Mariachi, Ballet Folklorico (Ramon): The form Next board meeting: Thursday, December 10, asking about interest in Mariachi got 19 2015, 8:00 AM. responses. The cost is $2,600. Ramon will find out what parents can pay. Request to use the funds set aside for Ballet Folklorico since we have no one to run Ballet Folklorico this year. Mariachi performs at International Day.

 Motion that we reassign the $1,200 line item in the budget for Ballet Folklorico to Mariachi. – Motion carried unanimously

Holiday Revue: Mrs. Flores will run the Holiday revue and wants to buy new music costing about $50 – 60. We already have a line item for $100 in the budget she didn’t use from last year.