IPOV Problem Statement

1st Senate Meeting September 21, 2015 a. Call to Order: 5:33pm b. Opening Prayer: Kara c. Roll Call: o Present: o Absent: Charlene Cohen, Taylor Cox (Tardy), Thomas Watson(Tardy) o Guest: d. Approval of Previous Minutes: N/A e. Introduction: o Matt DeTimmerman- VPO

o Edson O’Neale- Director of Activities: o Rob will be looking over Senate the best he can and I will also be there to help in any way I can. o Feels Senate has not reached its potential in the past that I know it can do. o You have the power on campus and can make a change. o If its something you feel can help the student body be sure to go to Matt or myself and we will try and make that change. o Many will say Senate is not appreciated but we need everyone’s full commitment and want it. We saw too many people drag last year. o Let’s make senate the….. best! o We are looking to make a lot of changes of the Constitution and you are able to help. o By the end of the year let’s say this is the best dang Senate. f. New Business: o Standing Rules Committee o Comes up with the rules that we abide by. o Kara- They are the ones that hold us accountable and create the rules of attendance. Meet the lesser of all of the others but will start off strong by making the rules that will be enforced. Typically an odd number. . Kara moves to open Nominations . Connor Seconds . Nominations: Sam Lotito (Accept), Alysa Nantarajanaporn (Accept), Richard Cherry (Decline), Kara Marino (Decline), JB (Decline), Jose Sandoval(Decline), Nia Nixon (Decline), Amanda Luce (Decline), Zach Smith (Decline), Danny Stockton (Accept), Amber Sermons (Accept), Ingrid Medina (Accept) . Kara Marino Moves to close nominations.

. Motion Carried o Appropriations Committee o Controls all the appropriations of SGU. Goes through the VPF. This committee will look over the allocations and based off these will either decline or accept this. . Matt Moves to open nominations . Danny Seconds . Nominations: Richard Chery (Accept), Brandon Huyler (Accept), JB (Accept), Zach Smith (Accept), Kara Marino (Accept), Lola (Accept), Kaila Sanders (Accept), Marlene Camacho (Accept), Connor Schaefer (Accept), Nia Nixon (Accept), Zailet Martinez (Decline), Thomas Watson (Accept), Jamie (Accept) . Kara moves to close nominations and open voting to where Senators can have two o Kara moves to close voting o Motion carries o Kara is the Chair and Richard, Lola, Kaila, Connor, Nia and Jamie are now members.

o Appellate Committee o Oversees voting, will run the impeachment of Eboard if necessary. . Matt moves to open nominations. . Nominations: Mikel (Accept), Joe (Accept), Amanda (Accept), Thomas (Accept), Ruby (Accept), Brandon (Accept), Jazmine (Accept) JB (Accept), Alysa (Accept). . Danny moves to close nominations. . Motion passed o These names make up this committee o Charity Committee o This committee will look at any donations that want to be given out. It is a possibility to use all of Senate as the ‘committee”. . Kara-You are able to create any committee you would like. . We will o We will be staying as one whole committee after voting. o Voting Committee o Oversees all the voting and Eboard elections. . Kara moves to open nominations . Motion carries . Nominations: Taylor Cox (Accept), Austin Abbot (Decline), Ingrid Medina (Accept), Kara Marino (Accept), Gracie (Decline), Jazmine (Accept), Alysa (Accept), Amber (Accept), Jamie (Accept), Connor Schaefer (Decline), Mikel (Decline), Jose (Accept), Joe (Accept). . Danny moves to close nominations . Motion carries o Those whom have accepted their nominations make up the voting committee.

o Sergeant at Arms o Serves as a parliamentarian. Make sure nobody enters who isn’t supposed to be in here. Keeps order in the meeting. . Matt moves to open nominations . Motion carries . Nominations: Thomas (Accept) 2, Kara (Decline) Richard (Accept) 2, Lola (Accept), Mikel (Accept) 5, Joe (Accept) 4, Austin (Decline), Danny (Decline), Nia (Decline), Alysa (Accept) 13 . Amber moves to close nominations . Matt moves to open voting with one vote per person. . Danny motved to close voting . Motion passed o Alysa is the new Sergeant at Arms

o Secretary o Will take over for Austin if he can’t make the meeting. . Matt moves to open nomination . Nominations: Brandon (Decline), Jamie (Accept) 2, Jose (Accept) 7, Mikel (Accept) 2, Thomas (Decline), Gracie (Accept) 6, Amber (Accept) 2, Ruby (Accept) 5 . Matt moves to close nominations . Matt moves to open voting for one vote per person . Matt moves to close voting . Motion carries o Jose will be the new secretary o President Pro Temp o The VPO is in case Matt can not make the meeting. They will take over the role. . Matt moves to open nominations . Motion carries . Nominations: Kara (Accept) 15, Lola (Decline), Brandon (Accept) 6, JB (Accept) 5, Thomas (Decline) . Danny moves to close. . Motion carries . Matt moves to vote allowing one vote per person . Motion carries . Matt moves to close voting . Motion carries o Kara is the now President Pro Temp

g. Open Forum: o Matt i. Leadership Conference is this Sunday. If anyone wants to volunteer, be there at 9am. 25% of every organization has to be there. If you are there for Senate you can also represent 2 other clubs or organizations. ii. Majority voted that Senate would have a permanent date set for meetings. ii.1. A doodle will be sent out that you should respond to by October 5th. iii. I am the middleman between you and the Eboard and I would like to be as translucent as possible. o Ingrid i. I think we should introduce ourselves because I don’t think we all know eachother. i.1. Introductions will be done at the beginning of next meeting. ii. Kara should present Robert’s Rules at next Senate. iii. Will we do class committees? iii.1.Matt-We will vote on those next meeting. This committee will allow you to do whatever you would like and take whatever trips you would like to take. There are many different things you could do. iii.2.Kara- make sure to speak to your class and see what they would like to see. Possibly take polls?

o JB i. Are we doing the other committees now? i.1.a. Matt- come to me with any ideas before next meeting and then you can present it at the next meeting. ii. Last year we attempted to do a lakefront project? ii.1.a. Current Eboard is in attempts to get ahold of that plan. We will hold an open forum to take any ideas. There are many restrictions but we want to do something with it. o Kara i.1. We have talked about a smoke free campus and I would like to bring it up again this year. i.1.a.i. There are many large campuses that have gone smoke free so there is not a reason we can’t do it. i.1.a.ii. This has a lot of discussion behind it. i.2. Mailroom should go to email notifications. i.3. Have people be able to use swipes in the Lions Lair for food. i.3.a. Matt- We had a dinner with Rich Vogel and this is something he is trying to push but needs the Board to vote on it. i.3.b. Lola- I spoke to Stan but he said there needs to be a set limit and would need to create a menu for specifically swipes. i.3.c. Matt- we need to keep in mind this will raise the meal cost as well. i.4. I believe there should be a patio outside of the new LRC for studying i.4.a. Amber- one problem is if it rains the furniture would have to be brought inside.

i.4.b. Kara- a possibility is waterproof furniture.

o Lola i. One thing we should think about is getting new computers for the LRC. i.1. Matt- SGU is in the process of trying to get a printer in the old LRC. o Ingrid i. We should do something about new parking permits. o JB i. We need to look into recycling because right now it is not being done properly. i.1. Lola-after working with them I know that they still take both the recycling and garbage and throw it into one bag regardless. h. Adjournment: 7:19pm