PFA Canada (PFA) Fuel & Lubricant Program

PFA Canada (PFA) Fuel and Lubricant Program is an innovative National program specializing in the distribution of fuel and lubricants. Through strategic supplier partnerships, PFA offers a simple alternative to managing fuel and lubricant purchases. PFA ensures that its member municipalities are purchasing fuel at a fair cost.

PFA is a wholly-owned subsidiary of the AAMDC and is one of the business units of the Aggregated Business Services division. Since the purchase of PFA in 2008, the program has reached 54 million litres in fuel and lubricant purchases. PFA serves members across Canada and provides them with access to competitive pricing for fuel, lubricants, and fuel analyses.

Supplier Partnerships

Imperial Oil (ESSO) offers Bulk fuel delivered by Crop Production Services (Formerly Viterra); Lubricants through agents with the billings administered by Blue Water Alberta LP; Cardlock through the KEY to the Highway locations, and Fleet fuel at the ESSO service stations across Saskatchewan.

Petro-Canada offers Lubricants are through their network of agents

Parkland Industries offers Fleet fuel at FAS GAS and Race Trac Locations across Saskatchewan.

Program Advantages

. Cheaper Fuel – PFA provides cheaper fuel by grouping individual members’ purchases. This increases the economies of scale, lowering the price of fuel and lubricants at any of its local partner supplier locations. . Essential Service Status – If there happens to be a fuel shortage, PFA members will be given first priority over all other customers. . Elimination of Administrative Hassle – PFA prides itself on service. Members receive customer service advantages like: . Fuel and lubricant purchase management . 24-hour access to price changes and upcoming price changes

. Invoice tracking . Purchase data . Flexibility – Members can join for free, and benefit from the freedom to leave the program at any time, eliminating the need for complicated long-term contracts. . Technology – PFA’s internal and external efficiencies lie in its proprietary software, which monitors invoice values and accuracy, price discrepancies, past pricing, future pricing estimates, fuel cost tracking, and purchase history. . NWPTA Compliant – PFA goes to public tender every three to five years to remain compliant with New West Partnership Trade Agreement. PFA received and implemented the favourable RFP results in September 2013.

. Price changes and forecasts- Submitted fuel prices are fixed for a period of one (1) week and notice of all price changes are submitted to the member two (2) days in advance. When prices fluctuate significantly, PFA advises the direction and probable magnitude of the price changes prior to the official change notice. This advanced information allows the members to plan fuel deliveries in order to take advantage of the lower of the two adjacent prices. This lowers the overall cost of fuel during times of significant price fluctuations, such as we have experienced in the past several years.

How to purchase fuel and lubricants:

Bulk and Lubricant Purchases

1. Members receive advanced price notification. 2. Members order product based on above information. 3. Supplier delivers product and leaves delivery ticket. 4. Supplier invoices PFA. Invoice is checked against contracted prices. 5. PFA invoices members. 6. Members pay SARM. 7. SARM pays supplier.

Cardlock/Retail Purchases

1. Members receive advanced price notification. 2. Members use PFA-provided cards to make onsite purchase. 3. Members acquire receipt for volume verification onsite.

4. Supplier invoices PFA. Invoice is checked against contracted prices. 5. PFA invoices members. 6. Members pay SARM. 7. SARM pays supplier.

Check out our new website – www.pfacanada.com

For more information contact: Lorraine Boake, PFA Operations Coordinator Office: 1-800-807-3750 E-mail: [email protected]