City of Riceville Council Proceedings September 8, 2014

The regular meeting for the Riceville City Council was held on Monday, September 8, 2013. Mayor Eastman called the meeting to order at 6:31 pm. Members present included Mayor Dean Eastman, Mark Patrick, Terry Byrnes, Jordan Oulman, and Joe Keeling. Absent was Harold Jensen.

One addition was made to the agenda – a sewer class request in Waverly on October 22, 2014. Harold Jensen was present at 6:32 pm. Byrnes made the motion, seconded by Keeling to approve the amended agenda. Roll call vote, 5-0, motion carried.

Keeling made the motion, seconded by Oulman to approve the minutes of the meeting held Monday, August 11, 2014. Roll call vote, 5-0, motion carried.

The clerk and Mayor mentioned the correspondence received over the past month.

Oulman updated the rest of the Council on the Howard County Economic Development activity. He also spoke about the Riceville Economic Development activity and the water source protection plan. Jensen asked for the Director’s assistance with information, since Mrs. Morse was present. Both indicated the increase in attendance and improvements, as well as ongoing activities. Keeling had not attended a meeting for the landfill in the past month. Patrick indicated there was no activity in sewer or streets, other than the flow meter, which is an agenda item. Byrnes commented on Mitchell County Economic Development. McIntire is interested in our old Christmas decorations, if Riceville plans to update. Community Club will follow up on the decorations.

The Council reviewed the police report provided by Howard County.

Walking Wednesday on October 1 has been extended to City officials and employees.

Mitchell Dvorak addressed the Council in regards to a situation with garbage bag situations. He felt there was another resident that had a similar situation on garbage that was handled differently. Another concern of his was semi truck and trailer parking. Another concern was lawn mowing. The Mayor also addressed the pile of demolished building. He asked when it would be cleaned up. No clear answer was given. The Council reminded attendees of the DNR ruling on burning buildings in town. If a complaint is received, the Council will act on the complaint. The Council will not act until then. He also commented about the clerk having her children in the office. This is something that will be addressed by the personnel committee and the employee. The Mayor invited others to address the Council at the time.

Neither Mitchell County nor Howard County had Economic Development representatives present.

Little Buckaroos submitted a bid on the pickup suspension in the amount of $260.77. Jensen made the motion, seconded by to approve the bid. Roll call vote, 5-0, motion carried. Riceville Lumber submitted an LP bid of $1.55/gal; Stacyville LP bid $1.34/gal; and Johnson Oil and LP Gas for LP in the amount of $1.58/gal. K & H Co-op was also invited to submit a bill, but did not respond. Jensen made the motion, seconded by Oulman to accept the bid for Stacyville LP. Roll call vote, 5-0, motion carried.

Mitchell County asked for a contract since the Riceville City Council decided to make a contribution for law enforcement services. Byrnes made the motion, seconded by Jensen to allow the Mayor to sign the contract. Roll call vote, 5-0, motion carried.

Rundes have completed installing the curb and gutter and has asked for release of those funds. Patrick made the motion, seconded by Oulman to release those funds. Roll call vote, 5-0, motion carried.

A barking dog complaint has been received. One item that noted was the limit on animals. It was suggested to have the Sheriff deliver a letter from the city, in addition to a registered letter from the clerk. The letter will also be sent to the property owners, as well as the tenants.

Also discussed was junk and junk vehicles. A 21 letter day to cure is to be issued to clean up properties of junk and junk vehicles. Once again, the letter will include property owners as well if the property is a rental.

The large garbage clean up is scheduled for October 2 and 3.

A bid was received for a fuel tank from Innovative Ag. The bid quotes $1,207.50 for a 300 gallon tank; a 530 gallon tank for $1,455; caps, vents, etc in the amount of $720; a pump with meter for $769; and an unmetered pump for $644. Patrick made the motion, seconded by Byrnes to approve the purchase for a 300 gallon tank, caps, etc, and unmetered pump for a total amount of $2,571.50. Roll call vote, 5-0, motion carried.

The clerk reviewed the street finance report resolution. Patrick introduced Resolution 25-2014 and moved for adoption. Byrnes was second to adopt. Roll call vote, ayes: Byrnes, Oulman, Jensen, Patrick, and Keeling. Whereas, Mayor Eastman declared Resolution 25-2014 duly PASSED AND APPROVED this Eighth day of September, 2014.

S/ Dean Eastman, Mayor

Attest:

S/ Crystal Reddel, City Clerk

Urban Renewal report was presented to the Council and reviewed. Oulman introduced Resolution 26- 2014 and moved for adoption. Jensen was second to adopt. Roll call vote, ayes: Byrnes, Oulman, Jensen, Patrick, and Keeling. Whereas, Mayor Eastman declared Resolution 26-2014 duly PASSED AND APPROVED this Eighth day of September, 2014.

S/ Dean Eastman, Mayor Attest:

S/ Crystal Reddel, City Clerk

The clerk reviewed the annual financial report with the Council. Patrick made the motion, seconded by Byrnes to set a public hearing for October 13, 2014 at 7 pm. Roll call vote, 5-0, motion carried.

The sewer flow meter needs to be replaced. Two bids were received and provided to the Council. A bid was received from Quality Pump and Control for $4,362. The bid from Pickar-Oulman was for $3,875. Also bid was a radio read system for the flow meter. The two radio read systems were slightly different, which caused a very different bid. Patrick made the motion, seconded by Keeling to approve both bids from Quality Pump and Control for an approximate amount of $6,746. Roll call vote, 5-0, motion carried.

Radio read water system was discussed. For the system to be installed and operational, the total cost would be at least $60,000. More information is needed and will be discussed in the future.

A garbage dumpster was damaged when providing service. The dumpster was new, so it needs to be replaced. Since a dumpster will need to be delivered or picked up, the Council discussed purchasing additional dumpsters at the same time. Oulman made the motion, seconded by Keeling to purchase 4 dumpsters and hire a trucker, suggesting to contact Curt Wallace. Roll call vote, 5-0, motion carried.

The city shop door was damaged three years ago, and needs to be repaired. The Council verbally agreed to fix it.

A request was made for attendance to a sewer class in Waverly on October 22, 2014. Keeling made the motion, seconded by Byrnes to approve both Dave and Brian to attend the sewer class. Roll call vote, 5- 0, motion carried. Recycling will be on Thursday, October 23.

Patrick made the motion, seconded by Oulman to set a public hearing in regards to codification for October 13, 2014 at 7 pm. Roll call vote, 5-0, motion carried.

Oulman made the motion, seconded by Byrnes to pay the bills as presented. Roll call vote, 5-0, motion carried.

August Disbursements

Check To Whom Amt Purpose Fund 22759 Aflac 95.16 employee paid premiums gen/water 22760 Iowa Workforce Development 39.27 unemployment gen/rut/wat/garb 22761 State of Iowa 440.48 withholdiing gen/rut/wat/garb ACH0813 1 IRS 2481.50 withholdiing gen/rut/wat/garb/eb ACH0813 2 IPERS 1539.41 withholdiing gen/rut/wat/garb/eb 813141 Arnold Felper 358.60 1/2 August wages garb 813142 Brian Sigler 976.87 1/2 August salary water 813143 David Felper 1207.85 1/2 August salary rut 813144 Crystal Reddel 1085.25 1/2 August salary govt 22762 Alliant Energy 2461.24 electric gen/rut/wat/sew 22763 Avesis 56.55 vision plan premium water/eb 22764 Buckwheat & Sons 28455.50 hydrant repairs/street repairs rut/water 22765 Crystal Reddel 191.88 meeting expenses gen 22766 E & E Welding 136.15 dumpster repairs garb 22767 EBS 15.00 partial self funding plan eb 22768 Evans Printing & Publishing 247.57 publications gen 22769 Farmer's Feed & Grain 708.34 repairs/chemicals gen/rut 22770 FMC Solid Waste 1058.62 landfill fees garb 22771 FSBT 450.00 water training water 22772 Heiman 405.50 extinguisher testing gen 22773 void 22774 Iowa One Call 22.60 locates gen 22775 Jendro Sanitation 281.05 recycling garb 22776 Med Compass 660.00 SCBA testing fd 22777 Mehmert Tiling 1543.21 rock, black dirt rut 22778 Menards 318.00 pothole patch rut 22779 MET 46.00 analysis sewer Mitchell County Economic 22780 Development 2748.00 econ dev gen 22781 NAPA 2.76 repairs gen 22782 Omnitel 400.96 telephone gen/rut/wat/sew 22783 Pickar-Oulman Plumbing 87.83 street light repairs rut 22784 Riceville Library 4300.00 budget transfer gen 22785 Riceville Lumber 11.60 signs rut 22786 Superior Welding Supply 57.80 shop rut 22787 True North 12.96 life insurance premiums water/eb 22788 Utility Equipment Co 1149.18 supplies water/sewer 22789 Wellmark 2810.04 health insurance water/eb 22790 Wex Bank 819.35 fuel rut/garb 22791 Whitewater Wireless 50.24 pager repairs fd 22792 Wieser Precast 1040.00 sidewalks rut 22793 Rolling Green Fencing 4535.08 tennis court fencing gen 22794 True Value 913.94 supplies, postage gen/rut/wat/sew/garb 815141 TASC 187.49 flex plans rut/gen 22795 Iowa DNR 40.00 water application fee water 22796 Iowa DNR 210.00 NPDES permit sewer ACH8261 Wayne Bottolfson 124.86 1/2 Aug wages garb ACH8262 Alta Faubert 310.00 August wages gen ACH8263 Arnold Felper 283.14 1/2 Aug wages garb ACH8264 David Felper 1207.85 1/2 Aug salary rut ACH8265 Crystal Reddel 1085.25 1/2 Aug salary gen ACH8266 Brian Sigler 976.87 1/2 Aug salary water 829141 TASC 187.49 flex plans gen/rut 68834.29 Library Account 3627 Jennah Harken 203.39 1/2 August wages library 3628 Betty Morse 547.58 1/2 August wages library 3629 Hazel Smith 128.20 1/2 August wages library 3630 Rebekah Flugge 183.22 1/2 August wages library 3631 Baker & Taylor 391.61 books library 3632 Betty Morse 24.95 programs library 3633 Centerpoint Large Print 169.36 books library 3634 GE Capital 175.41 lease payment library 3635 Globe Gazette 218.40 periodicals library 3636 Marco 190.71 maint contract library 3637 Mastercard 407.69 postage, programs, supplies, books, audios library 3638 Omnitel 81.37 telephone library 3639 Teigen Paper Supply 102.79 supplies library 3640 True Value 80.20 supplies, programs library 3641 City of Riceville 997.66 transfer library 3642 Rebekah Flugge 150.34 1/2 August wages library 3643 Betty Morse 559.08 1/2 August wages library 3644 Hazel Smith 158.77 1/2 August wages library 3645 Nicole Smith 44.28 1/2 August wages library 3646 Books of Yesterday 205.00 books library 5020.01 73854.30

August Disbursements General 19842.64 Road Use Taxes 35009.68 Water 7082.36 Sewer 1033.95 Garbage 2920.85 Employee Benefits 2944.81 Library 5020.01 Economic Development 0.00 Total 73854.30

August Receipts General 5983.28 Employee Benefits 290.60 Option Tax 6717.85 Road Use Tax 9196.16 Water 998.83 Sewer 602.11 Garbage 2801.10 Debt Service 1191.07 Economic Development 3999.00 Library 4814.45 Total 36594.45

Patrick made the motion, seconded by Keeling to adjourn at 9:23 pm. Roll call vote, 5-0, motion carried.

S/ Dean Eastman, Mayor

Attest:

S/ Crystal Reddel, City Clerk