STATE OF NEW JERSEY DIVISION OF MENTAL HEALTH SERVICES

REQUEST FOR PROPOSALS TO PROVIDE

SUPPORTIVE HOUSING SERVICES FOR PERSONS DISCHARGED FROM STATE PSYCHIATRIC HOSPITALS

May 19, 2011

Valerie Larosiliere, Acting Assistant Commissioner Division of Mental Health Services

1 Table of Contents

I Introduction 3

II Background 3

III Purpose of Request 4

IV Funding Availability 5

V Provider Qualifications 5

VI Target Population 5

VII Service Outcome Requirements 6

VIII Clustering, and Fiscal Consequences Related to Performance 7

IX Requirements for Submission 7

X Budget Requirements 9

XI Mandatory Bidders’ Conference 11

XII Submission of Proposals 11

XIII Review of Proposals and Notification of Preliminary Award 11

XIV Appeal of Award Decisions 12

Attachments

Attachment A (Cover Sheet) 13

Attachment B (Addendum to RFP for Social Service and Training Contracts) 14

Attachment C (Statement of Assurances) 15

Attachment D (Certification Regarding Debarment, Suspension, Ineligibility) 17

2 STATE OF NEW JERSEY DIVISION OF MENTAL HEALTH SERVICES REQUEST FOR PROPOSALS

Home To Recovery Supportive Housing Initiative For Consumers Discharged From State Psychiatric Hospitals

I. Introduction

The New Jersey Division of Mental Health Services (DMHS) continues to implement the recommendations put forth in the Governor’s Task Force on Mental Health final report (herein referred to as the Task Force report) issued March 2005. The recommendations of the Task Force serve as a catalyst for the transformation of the mental health system, focusing on treatment, wellness and recovery.

This current RFP focuses on the Task Force’s recommendation for the expansion of permanent supportive housing opportunities for mental health consumers and is consistent with the U.S. Supreme Court Olmstead decision.

Within this initiative, the DMHS is announcing the availability of funds to develop or expand enhanced Supportive Housing Services. These services are being specifically developed to address the housing and community support needs of discharge-ready individuals as identified by the DMHS, from Greystone Park, Trenton, Ancora, and Hagedorn Psychiatric Hospitals. Many of these individuals have co-existing medical, developmental, or substance abuse conditions, and/or long periods of institutionalization (2+ years) that require enhanced services to promote true community inclusion and the integration of primary health care.

II. Background

While the Division has a long history of seeking to develop and expand the network of community housing opportunities for persons with serious mental illness, this current RFP is part of a larger initiative related to the Olmstead Settlement Agreement, under which the DMHS has committed to effecting the timely discharge of persons in State hospitals determined to no longer require that level of care. These persons, given the status of “Conditional Extension Pending Placement” (CEPP) have experienced delays in their discharge because of a lack of appropriate community housing and related support services, and/or refusal to leave the hospital. Although the Division is committed to discharging these persons as promptly as possible within four months of their being placed on CEPP status, many of these persons remain in the hospital for many more months or even years after this.

In past rounds of community service development, the Division has concentrated on the overall development of service capacity as a means of addressing the availability of supports within a context of dynamic service demands. As the Division moves to meet its obligations under the Olmstead Settlement Agreement, however, it has recognized the need to implement a new, more direct strategy of service development, based on the community support needs of specific persons awaiting discharge from the State hospitals. This RFP is part of a continuing series of requests that will embrace this approach.

3 III. Purpose of Request

The Division of Mental Health Services seeks proposals to develop Supportive Housing and related services for persons on CEPP status in State Psychiatric Hospitals, many of whom have co-existing medical conditions, co-occurring substance abuse disorders or a developmental disability, have experienced periods of long-term institutionalization, and/or are refusing to leave the hospital, as identified by DMHS.

This funding will provide new housing opportunities for a minimum of 45 individuals statewide. The DMHS will identify the consumers to be served through this funding, and will work with successful applicants in assessing service and support needs for successful community living. The provider agency must accept consumers identified by DMHS as appropriate for the SH program, consistent with the consumer attributes delineated in this RFP, within the timeframes identified by DMHS. Agency staff will begin working with identified consumers as soon as possible after contract award but prior to actual discharge to facilitate relationship building, housing preference and needs assessments.

Supportive housing involves lease-based housing opportunities paired with flexible support services that meet the individual’s varying needs and preferences. The model is endorsed as an opportunity to support innovative, person-centered service provision and to champion the inclusion of consumers as full partners in treatment and recovery.

For persons leaving the state psychiatric hospital, enhanced Supportive Housing program services can address the needs of consumers who may require intensive but varying degrees of support in the transition from hospital to community living. In so doing the consumer is assisted in maintaining permanency in their housing. It is expected these services will reduce the need to relocate consumers due to fluctuation in status by adjusting service intensity to address consumer need, thereby facilitating increased permanence in the living arrangement.

The overall service focus will demonstrate the provision of supports that promote wellness, recovery and resiliency. Services will aim at achieving community integration, illness management, socialization, work readiness and employment, peer support, and skills and opportunities that foster increased personal responsibility for one’s life.

Consumers are considered full partners in planning their own care and support service needs, who identify and direct the types of activities which would most help them maximize opportunities for successful community living. Staff support is provided through a flexible schedule, which must be adjusted as consumer needs or interests change. The supportive housing model encourages consumer use of other community mental health treatment, employment and rehabilitation services, as needed and appropriate. In order to avoid duplication of effort, individuals who will be served by PACT or ICMS are not eligible for supportive housing services under contracts awarded pursuant to this RFP. ICMS may refer individuals to the Supportive Housing program as part of their role to link discharged consumers to community based services.

Proposals that seek to develop or access housing units by leveraging resources beyond the DMHS are preferred. The objective is to encourage the creative coupling of Division funding for support services with capital or housing program funds, such as Special Needs Housing Trust Fund, Section 811 housing, Department of Community Affairs programs, Public Housing Authorities, private sector

4 funding opportunities, and other mainstream housing resources. No capital funding is available from DMHS through this initiative.

Each proposal will be expected to describe how the applicant will accommodate discharges so as to reach a full capacity no later than six months after service inception. Service phase-in timelines will be a major factor in the evaluation of proposals. DMHS expects that additional consumers will be served by the supportive housing programs funded through this initiative as the consumers who were initially enrolled achieve greater levels of self-sufficiency, competence and utilization of extended support networks, thus requiring consistently less support services from the staff.

IV. Funding Availability

$3.5 million, subject to State appropriation, is expected to be available state-wide to serve a minimum of 45 CEPP individuals in enhanced supportive housing. Priority consideration will be given to those agencies that have already leveraged capital funding and have the ability to place consumers into new supportive housing units by the end of FY11.

V. Provider Qualifications

1. The applicant must be a fiscally viable for-profit or non-profit organization and document demonstrable experience in successfully providing mental health support, rehabilitation, and treatment or housing services for adults with serious and persistent mental illness.

2. The applicant must currently meet DMHS residential licensing standards, or be capable of meeting such standards were a contract to be awarded.

3. The applicant must be able to demonstrate the ability to provide, or experience and success in providing, housing and supportive services in permanent, lease-based housing settings to the targeted mental health consumer described in this RFP.

4. The applicant must be willing to accept into service those consumers identified by the DMHS.

5. The applicant must currently meet, or be able to meet, the terms and conditions of the Department of Human Services contracting rules and regulations as set forth in the Standard Language Document, the Contract Reimbursement Manual (CRM), and the Contract Policy and Information Manual (CPIM).

6. Non-public applicants must demonstrate that they are incorporated through the New Jersey Department of State and provide documentation of their current non-profit status under Federal 501 (c) (3) regulations, as applicable.

7. The applicant must be duly registered to conduct business in the State of New Jersey.

5 VI. Target Population

The DMHS, as part of its approved Olmstead Settlement Agreement, has prioritized 45 individuals for discharge during FY ’11 under this funding announcement. By submitting a proposal to develop supportive housing opportunities under this announcement, providers agree to accept without reservation all consumers referred to the proposed program, subject to the terms of this announcement and subsequent services contract with DMHS. No provider will be eligible to develop more than 15 housing opportunities as part of this funding announcement, in order to ensure sufficient agency resources, rigorous project focus, and timely acceptance of consumers into housing.

The consumers to be served pursuant to this announcement have long lengths of stay in one or more of the State’s public psychiatric hospitals. In some cases, this is the result not only of the severity of their illness, but also of factors that have complicated their discharge, such as a lack of community programs capable of meeting their needs (including physical health needs of varying intensity and complexity). In many cases, the consumers’ long lengths of State hospital stays have also resulted in a sense of fear about returning to the community life.

Successful proposals will describe clear and effective strategies to address the identified consumers’ needs in a community setting as well as their fears, concerns, and reluctance regarding returning to the community. Proposals should particularly address the following conditions and include as admission criteria (or provide rationale for exclusion):  Incontinence  Polydipsia  Challenging behaviors (vocal, behavioral, etc.)  Catastrophic illness (cancer, HIV/AIDS)  Hepatitis  Diabetes (difficulty with self-administering insulin, resistance and/or difficulty in learning)  Obesity  High blood pressure  Ambulation impairment  Anger management  Active fixed delusions  Cognitive impairment (due to either brain injury or developmental disability)  Metabolic syndrome  Legal issues

Although the foregoing conditions and characteristics were drawn from the records of the consumers targeted by this RFP, specific patient names and records will only be made available to the agencies awarded funding under this announcement, to preserve client confidentiality in accordance with the provision of the Health Insurance Portability and Accountability Act (HIPAA) and this Department.

Agencies must demonstrate evidence of affirmative linkage with primary medical care providers to ensure that consumers’ health needs are addressed holistically in cooperation with the agency. Agencies must also demonstrate an active plan to address consumers’ substance abuse issues, including how they would provide or access substance abuse services, incorporate substance abuse education, treatment, and support into a consumer’s array of services, and develop and maintain linkages and relationships with appropriate substance abuse services available in the community.

6 Additionally, applicants must describe how they will address the difficult behaviors manifested by some consumers that may interfere with successful community tenure.

Division staff will attempt to tailor referrals based on agency proposals, but any agency submitting a proposal under this announcement must be prepared to accept DMHS referrals as a condition of contracting. In no case will an agency receive an executed contract until it has accepted referred individuals, to ensure that the Division’s obligations in this matter have been appropriately addressed.

VII. Service Outcome Requirements

The Division anticipates a full evaluation of program outcomes, including timeliness of full service activation, consumer satisfaction, community tenure, and achievement of identified wellness and recovery related goals. Successful applicants must agree to participate and respond to Division- generated data requests and evaluation protocols .

Program performance must encompass the following values and practices:

 Consumer driven and centered – a fully collaborative partnership that addresses consumer- identified needs and priorities:

 Flexible, individualized services – a mix of assistance, support, and services provided in the individual’s home, including 24/7 (evening and weekends) on-site presence when needed; 24 hour on-call rapid response; and coordination with other programs (including but not limited to supported employment, self-help centers, outpatient, educational resources and partial care) to comprehensively support achievement of consumer goals;

 Outcome orientation – service provision will result in the attainment of measurable consumer outcomes as described below;

 Personal assistance approach – a personal assistance style with an emphasis on education and skill development in activities of daily living, volunteer or paid employment, social relationships, recreation, and appropriate use of primary mental health services.

VIII. Clustering and Fiscal Consequences Related to Performance

Programs awarded pursuant to this RFP will be separately clustered until such time as the DMHS determines, in its sole discretion, that the program is stable in terms of service provision, expenditures, and, as applicable, revenue generation.

Contract commitments will be negotiated based upon representations made in response to this RFP. Failure to deliver contract commitments may result in a reduction of compensation.

Operating expenses for supportive housing services will be awarded to commence no earlier than three months prior to commencement of service provision (including consumer engagement activities within the state hospital). Should occupancy be delayed, through no fault of the service provider, funding continuation will be considered on a case-by-case basis based upon the circumstances creating the delay. In no case shall the Division be required to continue funding when service 7 commencement commitments are not met and in no case shall funding be provided for a period of non- or incomplete occupancy in excess of 3 months. Should occupancy not be achieved and consequently services not rendered, funds provided pursuant to this agreement shall be returned to the Division.

IX. Requirements for Submission

Proposals must address the following:

1. Funding Proposal Cover Sheet a) Incorporated name of Agency, b) Agency type (i.e. profit, non-profit, hospital-based, public) c) Federal identification number d) Charities registration number as applicable, e) Corporate address f) Contact person – name, title, phone, fax, email address g) Total dollar amount requested, h) Agency Fiscal Year end, i) Total number of consumers to be served, j) County in which housing and services are to be provided, k) Total number of new Supportive Housing beds to be made available.

2. Describe intended Supportive Housing, Community Integration, and Wellness & Recovery- oriented services that will allow enrolled consumers. Specifically identify which services are included within the scope of compensation requested pursuant to this RFP and those that will be arranged for elsewhere and therefore outside the scope of compensation. Applicants should indicate what methods they would employ to overcome “resistance” to hospital discharge, as well as the specific supports and resources they will offer to consumers in connection with their individual medical and behavioral conditions.

3. As noted above, successful service provision is, over time, expected to lead to a titration of service volume for the initial complement of consumers such that additional consumers can be added to the caseload. After reaching the full volume of consumers as identified in your timeline and providing the units of service indicated, specify when you expect to increase your contract commitment in terms of consumers served in what amounts. Explain how additional housing units, if needed, will be accessed for the additional consumers added to the caseload, and identify the source of rental subsidies, if needed, that will support the additional units.

4. Provide a brief description of the housing models (single family homes, shared living, scattered site apartments, apartment building with mixed use, condominiums, etc) that will be made available. Indicate how this model will address any issues of accessibility arising from physical or mental impairment.

5. Include rationale for choosing this particular housing design (for example, how will this design meet the needs of consumers and promote psychiatric stabilization, community inclusion and stability, independence, wellness and recovery? Does the setting provide private bedrooms, shared living space, kitchen and bath – and why/why not?

8 6. Municipality (ies)/County (ies) where housing will be located - please note that admission to the service shall not be limited to individuals who are/were residents of the jurisdiction where the housing is physically located, i.e., any consumer meeting the contractually agreed upon admissions criteria, and who want to access the housing opportunity as identified by DMHS, must be provided access to the housing opportunity.

7. Provide a complete list of capital and operating funding to be used (source of capital and project or tenant-based rental assistance). If the agency is working with a landlord to provide project-based housing, a letter from the landlord agreeing to provide a five-year long-term lease shall be attached. Five-year long-term leases cannot be renewed annually. Proposals that do not include documentation that clearly identifies the availability of permanent housing through a long-term lease or capital project will be disqualified from participation in this solicitation.

8. Phase-in schedule – Provide a detailed monthly timeline of activities, commencing from the date of award, minimally including initiation of services and the related volumes of consumers who will start to be served in the hospital, the dates consumers will incrementally be placed in supportive housing, and the date by which all supportive housing slots will be occupied.

9. Indicate staffing (FTE numbers) required to provide intended services. Describe the composition and required skill set of the proposed program team, including job descriptions and staff qualifications. Indicate the number of work hours per week that constitute any FTE in your proposal. Indicate if your work hours include compensated meal periods and if so the number of hours/week. Evaluation of your proposal will consider the volume of available work hours in relation to requested contract.

10. Provide a work week schedule detailing how you will deploy the staff identified above to assure 24/7 on-site coverage if needed so as to achieve optimum flexibility and responsiveness to consumers.

11. Identify the units of service that you are committing to provide, defined as 15 contiguous minutes of face-to-face contact with the consumer, during the phase-in period and annually thereafter.

12. Indicate the number of consumers to be placed into new permanent supportive housing units and the special needs of consumer population that you will be contractually obligated to serve. Provide your proposed admission criteria (inclusionary and exclusionary) being sure to address co-occurring physical, developmental and substance abuse conditions, and/or behaviors resulting from lengthy periods of institutionalization, so as to leave no ambiguity regarding the population the agency intends to serve. Detail exactly how you will assure that the consumer’s physical health needs will be addressed.

13. Provide evidence of your experience and success in providing housing and supportive services in permanent, lease-based housing settings to the mental health consumer described in this RFP. Include actual level of service provision compared with contracted level of service in terms of consumers and where applicable units for each residential program operated and under contract to DMHS whether supportive housing or traditional residential services, for the

9 last two years. Indicate ability to implement new supportive housing services in accordance to timelines established in initial contract with DMHS.

14. Provide evidence of your experience and success in developing new supportive housing opportunities including project management and completion, and securing necessary financing. List any housing projects still under development (including those awaiting final financing approvals, and those still in construction and/or renovation stage). Include expected date for completion and occupancy.

15. Provide a statement that acceptance of award indicates agency agreement to accept and work with those consumers identified by the DMHS.

16. Statement of Assurances signed by Chief Executive Officer (Attachment B).

17. Signed Debarment Certification (Attachment D)

Applicants who do not currently contract with the Division must also include the following: a. Organization history including mission, and goals. b. Overview of agency services. c. Documentation of incorporation status. d. Agency organization chart. e. Agency code of ethics and /or conflict of interest policy. f. Most recent agency audit. g. Listing of current Board of Directors, officers and terms of each. h. Dup above for cover sheet i. Documentation that agency meets qualifying requirements for DHS program contract. j. Current Agency Licensure/Accreditation Status

Application program narratives must be no more than 15 pages in length, excluding budget detail, with a font size no smaller than 12. Pages must be clearly numbered.

X. Budget Requirements

A program budget with the following characteristics must be submitted: a. Provide a detailed budget using the Annex B categories for expenses and revenues, utilizing the Excel template which will be e-mailed based on the attendance list from the Bidders’ Conference. The budget must be presented in three clearly labeled separate columns:

i. One to show the full annualized operating costs excluding one-time costs; ii. One to show only the one time costs; and iii. One to show the phase-in amount excluding one-time costs. b. Budget figures must be based on the date that the applicant proposes to commence services through the end of the affected contract year. The budget must project revenues and explain assumptions of the methodology used to determine projections. The budget must also include funding needed to support rental subsidy costs.

10 c. All budget data, if approved and included in signed contracts, will be subject to the provisions of the DHS Contract Policy & Information Manual, and the DHS Contract Reimbursement Manual. These manuals can be accessed from the Office of Contract Policy and Management (OCPM) webpage at: http://dhs.state.nj.us/humanservices. The Contracting Manuals’ link is available from the webpage sidebar. d. Budget Notes are often useful to help explain costs and assumptions made regarding certain non- salary expenses and the calculations behind various revenue estimates. Please note that reviewers will need to fully understand the budget projections from the information presented, and failure to provide adequate information could result in lower ranking of the proposal. Please provide Budget Notes if you believe such notes would assist the reviewers. Enter notes, to the maximum extent possible, on the budget template file itself. e. Include name and addresses of any organization providing support other than third party payers. f. If the proposal includes programs for more than one County, it will be necessary to organize your annualized budget and start-up budget with separate columns (cost centers) for each applicable County. g. For personnel line items, staff names should not be included, but the staff position titles and hours per workweek are needed. h. Provide the number of hours associated with each line of any clinical consultant so that cost/hour may be considered by the evaluators. i. Staff fringe benefit expenses may be presented as a percentage factor of total salary costs, and should be consistent with your organization’s current Fringe Benefits percentage. j. If applicable, General & Administrative (G & A) expenses, otherwise known as indirect or overhead costs, should be included if attributable and allocable to the proposed program. Because administrative costs for existing DMHS programs reallocated to a new program do not require new DMHS resources, applicants that currently contract with DMHS should limit your G & A expense projection to “new” G & A only.

Please note that Supportive Housing is not currently reimbursable under Medicaid guidelines. Should such reimbursement become available in the future, applicants successfully responding to this RFP will be required to enroll in the Medicaid program, bill for all covered services, for all covered individuals and to apply such revenue to their Supportive Housing programs. Applicants that are eligible to bill Medicaid for case management services are expected to do so, and should show projected Medicaid revenue in their proposed budget.

Required Respondent Assurances: Express written assurance that if your organization receives an award pursuant to this RFP you will pursue all available sources of revenue and support upon award and in future contracts including your agreement to obtain approval as a Medicaid-eligible provider. Failure to maintain certification may result in termination of the service contract.

Contracts awarded as a result of this RFP are renewable up to two years, at which time DMHS will review agency outcome performance and make contract continuance determinations.

11 XI. Mandatory Bidders Conference

All applicants intending to submit a proposal in response to this RFP must attend a mandatory Bidders’ Conference. Proposals submitted by an applicant not in attendance will not be considered. The Bidders’ Conference will be held at the following time and place:

Date: May 26, 2011 Time: 10:00 am Location: Capital Center 50 E. State Street, 3rd Floor, Room 336 Trenton, NJ 08625

Agencies intending to submit proposals are encouraged to confirm their attendance with Diana Gittens, Office of Housing, Policy, Planning and Evaluation at 609-777-0708, no later than two days prior to the Bidders Conference.

XII. Submission of Proposals

Respondents must submit proposals electronically in PDF format by no later than 4 p.m. June 16, 2011 to Daniel Bachalis, Acting Assistant Director, Division of Mental Health Services, Office of Housing, Policy, Planning and Evaluation at [email protected]. Additionally, one copy of the proposal with an original signature must be submitted to the attention of Dan Bachalis no later than 4:00 pm, June 16, 2011, at the following address:

Division of Mental Health Services Capital Center, 50 E. State St. PO BOX 727 Trenton, NJ 08625-0727

Please note that no format other than the PDF and one original signed hardcopy will be accepted for this RFP. Please note that no other format will be accepted for this RFP. Proposals submitted after this time will not be accepted.

A copy of the proposal must also be submitted by the same deadline to the County Mental Health Administrator(s) for the county(ies) in which housing is proposed for development.

XIII. Review of Proposals and Notification of Preliminary Award

There will be a review process for all timely submitted proposals which meet all the requirements outlined in this RFP.

A committee comprised of DMHS Regional, Central Office, Contracts, and State Hospital staff will review the proposals. Past performance related to an organization’s ability to process referrals, accept, place and serve individuals from state psychiatric hospitals will be considered in proposal evaluation process.

12 Recommendations from the County Mental Health Boards will be requested and carefully considered in the award determination process. Recommendations from the County Mental Health Boards should be submitted by no later than July 8, 2011 to ensure they are an integral part of the proposal evaluation process.

DMHS recognizes the invaluable perspectives and knowledge that consumers and family members possess regarding psychiatric services. Input from consumers and family members are integral components of a system that holds Wellness and Recovery principles at its core. Consequently, the Division will convene an advisory group consisting of consumers and family members to meet with members of the RFP review committee and provide their input regarding each of the proposals submitted. This input will be incorporated into the final deliberations of the review committee.

The DMHS reserves the right to reject any and all proposals when circumstances indicate that it is in its best interest to do so. The Division’s best interests in this context include, but are not limited to, loss of funding, inability of the Applicant(s) to provide adequate services, and indication of misrepresentation of information and/or non-compliance with State and federal laws and regulations, existing Department Contracts, and procedures set forth in DHS CPIM Policy Circular P1.04.

The DMHS will notify all applicants of preliminary award decisions by July 14, 2011.

XIV. Appeal of Award Decisions

Appeals of any award determinations may be made only by the respondents to this proposal. All appeals must be made in writing and must be received by the DMHS at the address below no later than 4:00p.m.on July 21, 2011. The written request must clearly set forth the basis for the appeal.

Appeal correspondence should be addressed to: Valerie Larosiliere, Acting Assistant Commissioner Division of Mental Health Services Capital Center 50 East State Street, P. O. B ox 727 Trenton, NJ 08625-0727

Please note that all costs incurred in connection with any appeals of DMHS decisions are considered unallowable costs for purposes of DMHS contract funding.

The DMHS will review any appeals and render final decisions by August 11, 2011. Awards will not be considered final until all timely appeals have been reviewed and final decisions rendered.

13 ______Date Received STATE OF NEW JERSEY DEPARTMENT OF HUMAN SERVICES

(Supportive Housing Services for Persons Discharged from State Psychiatric Hospitals)

Cover Sheet (please place on top of submitted proposal)

Proposal Summary Information

Incorporated Name of Applicant: ______

Type: ______

Public _____ Profit _____ Non-Profit _____ , or Hospital-Based ______

Federal ID Number: ______Charities Reg. Number ______

Address of Applicant: ______

Address of Service(s): ______

Contact Person(name/title): ______Phone No.: ______Fax______Email______

Total dollar amount requested: ______Fiscal Year End: ______Total Match Required: ______Match Secured: Yes ______No _____

Funding Period: From ______to ______

Total number of unduplicated clients to be served: ______

County where housing and services are to be provided______

Total number of new beds to be made available______

Authorization: Chief Executive Officer: ______(Please print)

Signature: ______Date: ______

14 Attachment B STATE OF NEW JERSEY DEPARTMENT OF HUMAN SERVICES

ADDENDUM TO REQUEST FOR PROPOSAL FOR SOCIAL SERVICE AND TRAINING CONTRACTS

Executive Order No. 189 establishes the expected standard of responsibility for all parties that enter into a contract with the State of New Jersey. All such parties must meet a standard of responsibility that assures the State and its citizens that such parties will compete and perform honestly in their dealings with the State and avoid conflicts of interest.

As used in this document, "provider agency" or "provider" means any person, firm, corporation, or other entity or representative or employee thereof that offers or proposes to provide goods or services to or performs any contract for the Department of Human Services.

In compliance with Paragraph 3 of Executive Order No. 189, no provider agency shall pay, offer to pay, or agree to pay, either directly or indirectly, any fee, commission, compensation, gift, gratuity, or other thing of value of any kind to any State officer or employee or special State officer or employee, as defined by N.J.S.A. 52:13D-13b and e, in the Department of the Treasury or any other agency with which such provider agency transacts or offers or proposes to transact business, or to any member of the immediate family, as defined by N.J.S.A. 52:13D-13i, of any such officer or employee, or any partnership, firm, or corporation with which they are employed or associated, or in which such officer or employee has an interest within the meaning of N.J.S.A. 52:13D-13g.

The solicitation of any fee, commission, compensation, gift, gratuity or other thing of value by any State officer or employee or special State officer or employee from any provider agency shall be reported in writing forthwith by the provider agency to the Attorney General and the Executive Commission on Ethical Standards.

No provider agency may, directly or indirectly, undertake any private business, commercial or entrepreneurial relationship with, whether or not pursuant to employment, contract or other agreement, express or implied, or sell any interest in such provider agency to, any State officer or employee or special State officer or employee having any duties or responsibilities in connection with the purchase, acquisition or sale of any property or services by or to any State agency or any instrumentality thereof, or with any person, firm or entity with which he is employed or associated or in which he has an interest within the meaning of N.J.S.A. 52:13D-13g. Any relationships subject to this provision shall be reported in writing forthwith to the Executive Commission on Ethical Standards, which may grant a waiver of this restriction upon application of the State officer or employee or special State officer or employee upon a finding that the present or proposed relationship does not present the potential, actuality or appearance of a conflict of interest.

No provider agency shall influence, or attempt to influence or cause to be influenced, any State officer or employee or special State officer or employee in his official capacity in any manner which might tend to impair the objectivity or independence of judgment of said officer or employee.

No provider agency shall cause or influence, or attempt to cause or influence, any State officer or employee or special State officer or employee to use, or attempt to use, his official position to secure unwarranted privileges or advantages for the provider agency or any other person.

The provisions cited above shall not be construed to prohibit a State officer or employee or special State officer or employee from receiving gifts from or contracting with provider agencies under the same terms and conditions as are offered or made available to members of the general public subject to any guidelines the Executive Commission on Ethical Standards may promulgate.

15 Attachment C

Department of Human Services Statement of Assurances

As the duly authorized Chief Executive Officer/Administrator, I am aware that submission to the Department of Human Services of the accompanying application constitutes the creation of a public document that may be made available upon request at the completion of the RFP process. This may include the application, budget, and list of applicants (bidder’s list). In addition, I certify that the applicant:

 Has legal authority to apply for the funds made available under the requirements of the RFP, and has the institutional, managerial and financial capacity (including funds sufficient to pay the non Federal/State share of project costs, as appropriate) to ensure proper planning, management and completion of the project described in this application.

 Will give the New Jersey Department of Human Services, or its authorized representatives, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with Generally Accepted Accounting Principles (GAAP). Will give proper notice to the independent auditor that DHS will rely upon the fiscal year end audit report to demonstrate compliance with the terms of the contract.

 Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. This means that the applicant did not have any involvement in the preparation of the RLI, including development of specifications, requirements, statement of works, or the evaluation of the RLI applications/bids.

 Will comply with all federal and State statutes and regulations relating to non-discrimination. These include but are not limited to: 1) Title VI of the Civil Rights Act of 1964 (P.L. 88-352;34 CFR Part 100) which prohibits discrimination based on race, color or national origin; 2) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794; 34 CFR Part 104), which prohibits discrimination based on handicaps and the Americans with Disabilities Act (ADA), 42 U.S.C. 12101 et seq.; 3) Age Discrimination Act of 1975, as amended (42 U.S.C. 6101 et. seq.; 45 CFR part 90), which prohibits discrimination on the basis of age; 4) P.L. 2975, Chapter 127, of the State of New Jersey (N.J.S.A. 10:5-31 et. seq.) and associated executive orders pertaining to affirmative action and non-discrimination on public contracts; 5) federal Equal Employment Opportunities Act; and 6) Affirmative Action Requirements of PL 1975 c. 127 (NJAC 17:27).

 Will comply with all applicable federal and State laws and regulations.

 Will comply with the Davis-Bacon Act, 40 U.S.C. 276a-276a-5 (29 CFR 5.5) and the New Jersey Prevailing Wage Act, N.J.S.A. 34:11-56.27 et seq. and all regulations pertaining thereto.

 Is in compliance, for all contracts in excess of $100,000, with the Byrd Anti-Lobbying amendment, incorporated at Title 31 U.S.C. 1352. This certification extends to all lower tier subcontracts as well.

16  Has included a statement of explanation regarding any and all involvement in any litigation, criminal or civil.

 Has signed the certification in compliance with federal Executive Orders 12549 and 12689 and State Executive Order 34 and is not presently debarred, proposed for debarment, declared ineligible, or voluntarily excluded. The applicant will have signed certifications on file for all subcontracted funds.

 Understands that this provider agency is an independent, private employer with all the rights and obligations of such, and is not a political subdivision of the Department of Human Services.

 Understands that unresolved monies owed the Department and/or the State of New Jersey may preclude the receipt of this award.

______Applicant Organization Signature: Chief Executive Officer or Equivalent

______Date Typed Name and Title

6/97

17 Attachment D

READ THE ATTACHED INSTRUCTIONS BEFORE SIGNING THIS CERTIFICATION. THE INSTRUCTIONS ARE AN INTEGRAL PART OF THE CERTIFICATION.

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by an Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

______Name and Title of Authorized Representative

______Signature Date

This certification is required by the regulations implementing Executive order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510

18 Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion Lower Tier Covered Transactions

Instructions for Certification

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below.

2. The certification in this clause is a material representation of facts upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or had become erroneous by reason of changed circumstances.

4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person, primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non-procurement Programs.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

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