Ingleby Barwick Town Council

MINUTES

OF THE

MEETING

INGLEBY BARWICK TOWN COUNCIL

HELD ON

WEDNESDAY 21st MARCH 2012

INGLEBY BARWICK COMMUNITY HALL HARESFIELD WAY INGLEBY BARWICK

PREPARED BY Judy Daniels Page 2 of 9

INGLEBY BARWICK TOWN COUNCIL

Minutes of the MEETING of INGLEBY BARWICK TOWN COUNCIL, held at Ingleby Barwick Community Hall, Haresfield Way, Ingleby Barwick on Wednesday 15th February 2012 at 7.00 p.m.

PRESENT: Chairman/Town Mayor: Councillor David Sanderson.

Councillors: David Birdsall, Tom Bowman, Gillian Corr, Gary Corr, David Woolgrove, Ester Harrington and Ross Patterson

OFFICER:

IN ATTENDANCE: Ward Councillor Gillian Corr Ingleby Barwick East Ward Councillor David Harrington Ingleby Barwick West Ward Councillor Ross Patterson Ingleby Barwick West

Police: Katrina Clarke and Jonathon Wardle

Enforcement: Helen Dobson

No Member(s) of the public were present at the meeting.

The Chairman Councillor David Sanderson welcomed all present to the February 2012 Meeting of Ingleby Barwick Town Council.

APOLOGIES FOR ABSENCE.

Apologies for absence were received from or on behalf of Town Councillors: Jean Kirby, Denise Powell, Philip English and Linda Dixon.

159.11-12 CODE OF CONDUCT – DECLARATION OF INTERESTS.

Councillor Tom Bowman declared a personal/non prejudicial interest in the following items on the agenda, because of his wife’s presence on the Community Hall committee and his role as acting financial officer.

Agenda items no 12 and 13 - Finance and Petty Cash Page 3 of 9

Councillors Gillian Corr and Ross Patterson declared a personal/ non prejudicial interest in items involving Stockton Borough Council as Ward Councillors.

No further interests were declared.

160.11-12 MINUTES OF THE MEETING OF INGLEBY BARWICK TOWN COUNCIL HELD ON WEDNESDAY 11th JANUARY 2012. AFTER CONSIDERATION, TO APPROVE THE SIGNATURE OF THE MINUTES BY THE PERSON PRESIDING AS A TRUE AND ACCURATE RECORD.

The Minutes of the Meeting held on 11th January 2012 were considered.

IT WAS RESOLVED that the minutes be agreed and approved as a true and accurate record, the Chairman to sign the Minutes of the meeting accordingly.

161. 11-12 PUBLIC PARTICIPATION

A period of 10 minutes to be designated for public participation

There were no members of the public present.

Councillor Sanderson announced that the three members of the Town Council who served on the Community Hall Committee had resigned. The matter will be discussed as an item at the March Meeting.

162.11-12 INGLEBY BARWICK NEIGHBOURHOOD POLICE TEAM.

Crime levels in Ingleby Barwick have been low but 17 youths have been involved with incidents in gardens near the Beckfield shops. A Teen Shelter is likely to be built and the police have various ideas of how to help with the youth issues. PC Clarke asked that drivers do not leave keys in the ignition of their cars on cold mornings, while they have a cup of coffee, as one car was stolen from a drive in Ingleby Barwick recently though the thief was arrested. Could an item be included in “Gossip” to this effect? Whitehouse Farm is proving to be a focus for youths drinking and taking drugs. The Police are having to attend the site regularly which prevents them tackling other crime. The buildings need boarding up securely to prevent the youths gaining entry. Page 4 of 9

The Town Council thanked Cleveland Police for securing a conviction of the driver involved in the death of a young boy in Ingleby Barwick. Councillor Patterson and Borough Councillor Harrington said that SBC were putting together a package of road traffic measures to reduce speeding - some will be installed quickly some will come in later. The aim is to make Ingleby Barwick a no-go area for speeding drivers.

163.11-12 INGLEBY BARWICK ENFORCEMENT SERVICE.

H Dobson was not able to bring any statistics to the meeting but will send them later. The enforcement officers have been dealing with youths at the shopping areas, dog fouling, litter patrols, etc. They are also issuing 24 hour removal notices for badly parked cars. They have also arranged removal of graffiti from underpasses. Councillor Patterson asked if the camera car would be available to monitor parking. The officer did not know as this is dealt with by the parking enforcement unit. Councillor Patterson said a £7,000 scheme was being put in place to stop cars parking on the verges around Ingleby Mill school. Councillor Sanderson asked about parking in front of emergency access strips again this is connected with parking near schools. There are no road markings so it is difficult to enforce so could road markings be installed? There are also problems in Rochester Close and here there have been considerations of resident parking permits however this is likely to move the problems to the next close. So there needs to be an overview of the whole picture and not piece by piece actions. Is there money available for other solutions such as “walking buses”, etc?

164.11-12 MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 11th JANUARY 2012

165.11-12 EASTERN AREA TRANSPORT STRATEGY

There is a request for a footpath on Leven Bank, increased street lighting on Leven Bridge, and another request for a bus shelter on Beckfields Avenue. Stockton Borough Council has indicated there is no money for bus shelters at present. Councillor D Harrington said pass this request to the borough councillors as there were other funds that could be accessed and request that CCTV is fitted to the bus shelter. Following discussion the items to be submitted for consideration by the Eastern Area Transport Strategy are: Page 5 of 9

 Installation of a number of crossing points on Blair Avenue and Roundhill Avenue.  Installation of a footpath on Leven Bank.  Extend existing street lighting scheme to include Leven Bridge.  Implementation of a School Zone in the area of Barley Fields Primary School and St Therese of Lisieux on Barwick Way.

166.11-12 YOUTH SERVICE GRANT

There has been a request for a grant to the Youth Service which apparently is done every January. A form had been issued which the service complete. There is money in the budget however there were questions about how much value is actually obtained from such grants. It was suggested that someone attend the meeting to account for the monies granted but it was decided that a written proposal should be requested. Receipts should be provided directly to the Town Council.

167.11-12 PLANNING ADVISORY GROUP UPDATE

Comments from Ingleby Barwick Town Council should be identified as such on the planning web site – changes to the wording will be made to facilitate this. The planning group require to see the relevant delegated decisions so they can see if comments are being taken into consideration. Councillor Woolgrove is currently very busy at work so please do not leave plans if he is not at home. The composition of the planning group will be reviewed at the AGM. There were no objections to the plans for a bed and breakfast at “The Vale” on Low lane.

168.11-12 CLERK’S CORRESPONDENCE PREVIOUSLY EMAILED

The documents emailed were:

 Youth Service Grant request for £650.00 (previously emailed to council).

 Nomination to Buckingham Palace. Previously emailed to council, not included on Agenda due to timescale.

 Bill Feldon has received a request as mayor of Ingleby Barwick to attend the Mayor of Hartlepools Charity Event, which is on Friday 23rd March at Seaton Social Club (more details to follow). Bill will contact them with updated details.

 Ingleby Barwick Town Council were one of approximately 1,500 Local councils that Page 6 of 9

supported the proposal, initiated by Leiston-cum-Sizewell Town Council and the Suffolk Association of Local Councils, that was put to the Communities and Local Government Minister last year under the Sustainable Communities Act. They have again contacted us by email looking for further support (email forwarded).

 NALC Legal Topic Note - Elections (emailed)

 NALC Legal Briefing - Information commissioner's Office guidance on information held in private email accounts (emailed)

 NALC Events Bulletin 2012 (emailed)

 New Funding Opportunities - conference on 14 March (emailed).

 Queen Elizabeth II Fields Challenge (emailed).

 Ingleby Barwick Library Newsletter - February 2012.

 Friends of Local Nature Reserves - Minutes of meeting held on Tuesday 11th October 2011.

 Ingleby Barwick Community Hall Minutes for 6th January 2012 and Agenda for the meeting of the 3rd February 2012.

 Seamer Wind Farm - email informing that piping works to start at on 30th January 2012 (emailed).

 Great North Air Ambulance request for donation. Approved at January 2012 meeting.

 Information request from Egglescliffe and Eaglescliffe Council to SBC re plans for the Queens Diamond Jubilee (e-mailed).

 Letter to resident from SBC regarding their request for new bus shelters on Beckfields Avenue at the Community Centre.

 Letter from resident to the Town Council requesting support for a bus shelter at the Community Centre, Beckfields Avenue.

 Letter from SBC to resident responding to the resident request for a footpath on Leven Bank.

 Letter from Democratic Service re Mayors Civic Awards (e-mailed).

 P & P Admin - Eliminate the Fear of Cold Calling (emailed).

 NALC LO1-12 Guidance and e bulletin - Using Royal Names and Titles in the Queens Diamond Jubilee year (emailed).

 NALC briefing - requesting advice from NALC (emailed). Page 7 of 9

 NALC briefing - New Policy and Parliamentary Affairs Consultation Briefing and Consultation Response (emailed).

 How to achieve £100bn of Local Govt Savings (emailed).

 Action Planning Events monthly newsletter (emailed).

 4e course info and posters. (emailed).

 Community Protection Updates, December 2012 (emailed).

 NALC E-bulletin 03 February 2012 (emailed).

 Cyber Security Conference (emailed).

 NALC Policy Consultation - Future Homes Commission (emailed).

 NALC Policy Consultation - Social Housing Fraud (emailed).

 NALC Policy Consultation - Part 2 of the Localism Act 2011 (emailed).

 A message from Stockton's Standards committee re members Register of Interests.

 Young People's Health survey (emailed).

It was agreed that at the March meeting expenses for the Mayor’s visit to Buckingham Palace would be considered. There are to be substantial changes to the Standards Committee and the manner in which complaints are handled. There is a meeting for Clerks on 22 February. At this point Councillors D Harrington and Bowman declared a personal/non-prejudicial interest in matters connected to the Standards Committee. Councillor Bowman raised the matter of a Tees Valley meeting in Hartlepool on March 14th to look at the Localism Bill.

169.11-12 FINANCE

The following accounts have been paid:  HMRC for November (5 weeks)  Clerk’s December pension  Clerk’s salary for December  HMRC for December (4 weeks)  Rent to the Community Centre for November meeting £17.50  Office Rent £250.00  Siemens copies £160.29  BT Phone Bill £74.07 Page 8 of 9

 Konica Minolta £7.37  Office Rent for February £250.00  TABS recruitment for Clerical Assistant week 1  Clerk’s salary January  HMRC January  Clerk’s January pension  Society of Local Clerks subscription £220.00  TABS recruitment week 2

IT WAS RESOLVED that the Town Council confirms its approval of the Accounts paid.

The following accounts are due for payment:  Rent to community Hall for 2 meetings £31.50  Janet Milestone expenses £77.81  Cllr Bowman expenses £21.51  Agency Fee weekly until further notice

IT WAS RESOLVED that the Town Council approves the payment of these accounts.

The following Direct Debits have been paid;  Orange Home £20.42  PC World £13.21  PC World £1.96

IT WAS RESOLVED that the Town Council approve payment of the Direct Debits

170.11-12 PETTY CASH

Now that there is a clerical assistant it is necessary to have a petty cash fund so that office supplies, etc can be purchased.

IT WAS RESOLVED that a sum of £100 be used for petty cash, to be reimbursed on a monthly basis with full accounts and receipts to be kept.

171.11-12 COMMUNITY COMMUNICATIONS

Councillor Patterson will write the communication package for “Gossip”. It will include items about:  Warning about keys left in cars Page 9 of 9

 Road safety issues and measures within Ingleby Barwick  Precept – it has been increased to fund investments in facilities, wardens, etc.

172.11-12 DATE OF THE NEXT MEETING OF THE TOWN COUNCIL – Wednesday 21st March 2012.

It was agreed that as Judy Daniels is unable to attend, Janet Milestone will take the Minutes.

173.11-12 TEMPORARY CLERK and Town Clerk

The clerical assistant is now working 4 hours per day. Councillor Sanderson has held a meeting with the Human Resources Officer of Stockton Borough Council to discuss what should be put in place to make the return to work of the Clerk easier.

Chairman…………………………… Clerk……………………………….

Date……………………………… Date………………………………