Cass County Emergency Services Board Meeting

Cass County Sheriff’s Office, 2501 W. Wall St, Harrisonville, Missouri

Wednesday March 6, 2013

Meeting Minutes

Meeting was held at Harrisonville Emergency Services Headquarters 903 S. Commercial, Harrisonville. MO 64701

1. Call to Order – Meeting was called to order at 0904 hours by Vice-Chair Robert Driscoll.

2. Roll Call:

Sheriff Dwight Diehl Absent Chief Robert Driscoll Present Chief Larry Francis Present Chief John Hofer Present Chief James Person Absent Chief Lee Stevens Absent Kris Turnbow Present

Quorum is present

Members of the Audience:

Steve Donahoe Robin Tieman Jan Zimmerman Harry Gurin Melvin Mercado Bob Miller Jack Hart Roger Mayberry Jeff Weber Danny Carmichael Norman Shriver George Georgiou J.D. Shrewsberry George Poulignot Simon Casas

3. Public Participation

4. Approval of Minutes

Minutes of the January 23, 2013, meeting was presented. Kris Turnbow made a motion to accept the minutes of the meeting. A second was made by John Hofer. Motion carried

5. Raymore Police Department T1 Line Request

Chief Jan Zimmerman was present to make a request of the ESB to approve a T1 line from the new dispatch facility at RPD into the new system. Chief Zimmerman requested to contract with Kansas City for the T1 line since AT&T would not allow a month to month contract for the T1 Line. The initial cost for the line is $1,370 and the monthly charge will be $1,019. It is important to note that this will be a temporary setup and that these costs will cease once the entire radio system is operable with the proper microwave antenna links. Kris Turnbow made a motion to approve the request and a second by John Hofer. Motion carried. 6. Personnel Policy Manual Presentation

Simon Casas was present to discuss the final draft of the Personnel policy manual. Due to the minimum number of board members present it was the consensus of the board to table action until a full board was present. Carried over till the March 27th Meeting.

7. TUSA Update

Jack Hart was present to provide an update on the progress of the system. Jack also stated that the talk group templates need to be completed in the very near future and meeting will be held to get them designed. Jack also provided an updated document and it is attached to the minutes.

8. Report from Motorola

Melvin Mercado provided an update on the radio system. A trip for a team of System Users is planned for the 20th of March to see the system in operation in Schaumburg, Illinois.

9. Report from the Treasurer

Kris Turnbow reported there is a spelling issue on the ballot for the CCSEB Election. Robin stated that Janet Burlingame would split the cost of the reprinting of the ballots. Robin was to let Janet know of our support for this cost of reprinting.

The bank statement was discussed. We were informed by Robin that Steve Cheslik provided a check for $302,922.61 for investments that were called earlier than anticipated. A copy of the letter is attached to these minutes.

Payables were presented to the ESB. A motion made by Larry Francis and a second by John Hofer to approve the payments. Motion carried.

10. CAD RFP

The Technical Committee made a presentation on the CAD monitors. Their recommendation was to use Dell Monitors for a total of $19,438.58. A motion was made by Kris Turnbow and a second by Larry Francis to approve the purchase of the CAD Monitors. Motion carried.

11. ITI Renewal

The Technical Committee reported the lease was due for the ITI Cad System. A discussion ensued in regards to continue the lease or the outright purchase of the system. After lengthy discussion it was the consensus of the TC to recommend the lease over the purchase due to regular and necessary updates. If the system was purchased, then there would be costs for the updates. Kris Turnbow made a motion and a second by John Hofer to approve the lease agreement with ITI for the CAD Software for the amount of $87,378.00. Motion carried.

12. LAGERS

Due to the minimum number of Board members present it was the consensus of the board members present to table the discussion until a full board was present.

13. CodeRED Contract

Due to the minimum number of Board members present it was the consensus of the board members present to table the discussion until a full board was present. 14. Per Diem Rates

Discussion ensued related to the Per Diem rates for travel and training reimbursement. Kris Turnbow made a motion to adopt the US GSA Per Diem Schedule for Missouri and a second was made by John Hofer. Motion Carried

15. Report from the Director

Pleasant Hill Fire Protection District has informed the ESB that on April 1, 2013, Lee’s Summit Fire Department Communications Center will be dispatching calls for them.

A Tax Increment Financing (TIF) MOU is being drafted for an agreement with Raymore. Kris Turnbow requested that Robin provide a list of TIF Districts and payment schedules.

A logo was discussed and is still awaiting further review and comments from the board members.

Robin also discussed the possible need for a credit card due to the issues related to the travel arrangements for the Schaumburg trip. Debit card has a $1000 limit per purchase. This will be taken under advisement until the next meeting.

16. Executive Session

There was no executive session called

17. Next Meeting

The next scheduled meeting will be March 27, 2013 at 0900 hours at the Cass County Sheriff’s Training Room.

18. Adjournment

With no further business or discussion, John Hofer made a motion to adjourn and a second by Kris Turnbow. Motion carried.

Respectfully Submitted by:

Larry Francis, Secretary Cass County Emergency Services Board