At Sugar Island Barn, W3801 County Road O 3:37 to 4:09 PM And

TOWN BOARD MEETING WEDNESDAY April 5, 2017 At Sugar Island Barn, W3801 County Road O 3:37 to 4:09 PM and At Town Hall 5:08 PM to 6:40 PM and 8:10 PM to 10:25 PM MINUTES page 1 of 4 Members Present: Chair Lohny Fredrick, Supervisors Carole Vawter and LeRoy Tietz, and Clerk Deborah Behl. Treasurer Jon Schoenike was absent. Also present were Lebanon Fire Chief Brent Boyd, Fire Inspector Jerry Wendt, Building Inspector Archie Stigney, Owner Dennis Robus and his engineer.

Public Notice: Clerk reported that agendas were posted on Monday April 3, 2017. Bids: It was the consensus of the Board to move item #2, awarding of highway bids to the eight o’clock agenda. Public Comment: None.

Sugar Island Barn: All present viewed the facility. Fire Inspector Jerry Wendt did a fire inspection prior to the meeting. Five items need to be addressed: 1. Fire extinguishers. 2. Conduit on exposed wiring upstairs. 3. New exit door needs elevation backfill. 4. Exit lights. 5. Emergency lighting. After these items are taken care of, the owner should call for a re-inspection for final ok from the Fire Inspector.

Our Building Inspector Archie Stigney prepared an Inspection Report and Notice of Noncompliance prior to the meeting. Findings as follows: 1. Cover all exposed wiring, surface mounted. 2. Middle beam in bar area is sagging, undersized. 3. Exit lights. 4. Emergency lighting. 5. Exposed foam in bar room area. 6. Extension cords. 7. New exit door on far north side – landings and steps must be code compliant. 8. Complete items #3, 4, 5, and 6 in the Dodge County letter dated 2/21/17. The proposed remodeling installing steel support beams needs to be completed. The temporary six month permit this barn will operate under must be applied for every year. Archie will do an inspection every year prior to issuing the permit. The exit doors would not normally be acceptable for code, but they are acceptable for this temporary six month permit. A rough estimate of building occupancy is about 250 people.

Owner Dennis Robus was given copies of the fire inspection and building inspection reports. Robus will make corrections per the reports. Robus will contact both the fire inspector and building inspector to make follow-up inspections. Upon successful completion of both inspections, the Town Board will inform the County. After all of the County conditions have been met, the County will issue a Conditional Use Permit (CUP). After Robus has the CUP, the Retail “Class B” license will be issued by the Town Clerk. TOWN BOARD MEETING WEDNESDAY April 5, 2017 At Sugar Island Barn, W3801 County Road O 3:37 to 4:09 PM and At Town Hall 5:08 PM to 6:40 PM and 8:10 PM to 10:25 PM MINUTES page 2 of 4 Recess: MOTION (Fredrick, Tietz): to recess the meeting until 5:00 pm at the Town Hall. Carried on voice vote with no negatives

Reconvene: MOTION (Fredrick, Tietz): to reconvene the Town Board meeting at 5:08 pm. Carried on voice vote with no negatives.

Members Present: Chair Lohny Fredrick, Supervisors Carole Vawter and LeRoy Tietz, and Clerk Deborah Behl. Treasurer Jon Schoeinke was absent.

Public Comment: None.

Lebanon EMS: EMS Captain Alyssa Cahoon and EMS President Rick Budewitz spoke to the Town Board about status of EMS operations and about future plans. They are looking for some direction from the Town Board. Key points: 1. Daytime staffing shortages. 2. Call shift schedules may need to be flexible. 3. Stipends for call shifts or “on-call” pay. 4. Relationship with Hustisford Fire – EMS. 5. Update the present coverage contract with Watertown EMS. 6. Coverage contracts with other municipalities. 7. Clarify the relationship between the Town Board and the EMS. The Town Board will explore the possibility of reorganizing the EMS structure in order to integrate the EMS operations into the Town similar to the Fire Department. A meeting with an attorney knowledgeable in this area will be scheduled.

Recess: MOTION (Fredrick, Tietz): to recess the meeting until 8:00 pm at the Town Hall. Carried on voice vote with no negatives

Reconvene: MOTION (Fredrick, Tietz): to reconvene the Town Board meeting at 8:10 pm. Carried on voice vote with no negatives.

Members Present: Chair Lohny Fredrick, Supervisors Carole Vawter and LeRoy Tietz, Treasurer Jon Schoenike, and Clerk Deborah Behl. The Pledge of Allegiance was recited.

Public Comment: None. Minutes: None.

Treasurer’s Report: MOTION (Fredrick, Tietz): To accept the Treasurer’s Report with a balance of $3,244.56 in checking and $347,414.31 in the interest account. Carried on voice vote with no negatives.

Police Report: Emmet-Lebanon Police Officer Kelly Cotter presented the March police report. TOWN BOARD MEETING WEDNESDAY April 5, 2017 At Sugar Island Barn, W3801 County Road O 3:37 to 4:09 PM and At Town Hall 5:08 PM to 6:40 PM and 8:10 PM to 10:25 PM MINUTES page 3 of 4 Land Use Issues: Received a variance request from Jaclyn Pieper for a proposed deck to be located within the required road setback and also where deck is considered an expansion of a non-conforming structure. Site address W4701 Greendale Street, County hearing will be April 20th. This property was viewed during the road inspection. MOTION (Fredrick, Vawter): to recommend approval to the County Board of Adjustment for the variance. Carried on voice vote with no negatives.

Lebanon Lions Club: MOTION (Fredrick, Tietz): to approve Kirt Kemnitz as agent for the Lebanon Lions Club Bingo. Carried on voice vote 2-1 with Vawter voting in the negative. MOTION (Fredrick, Tietz): to approve a Temporary Class “B” (picnic beer) License for the Lebanon Lions Club Bingo on April 29, 2017 at the Firemen’s Park Hall, N2025 County Road R, Kirt Kemnitz agent. Carried on voice vote 2-1 with Vawter voting in the negative.

Electronics Recycling: Vawter reported that the City of Watertown is willing to accept electronics for recycling from Lebanon residents during their regular hours of 6:30 am to 3:30 pm Monday thru Friday. She will verify that residents could pay them directly. If so, it was the consensus of the Board that working with Watertown would be the most economical for the Town. Vawter volunteered to complete the Recycling Grant application for this year which is due April 30th.

Grass Truck Bids: At 8:30 pm, Chairman Fredrick opened and read aloud the sealed bids for the sale of the 1996 Ford F350 Fire Truck with Grass Fire Unit. List attached. MOTION (Fredrick, Tietz): to accept the high bid from Edward Wild for Wilton Area Fire Department for $17,598.00 with 30 days for payment. If they default on their bid, we would sell to the next highest bid $15,001.00 to Ronald Bennet who would have 30 days from notification date to pay. Carried on voice vote with no negatives.

Resolution L-17-B Employee Compensation: MOTION (Fredrick, Vawter): to adopt Resolution L- 17-B: Employee Compensation. Carried on voice vote with no negatives.

Highway Bids: MOTION (Fredrick, Tietz): to award the crack sealing bid to Crack Filling Service Corp. of Cross Plains with the low bid of $1.25 per pound with a 3 year guarantee. Carried on voice vote with no negatives. MOTION (Fredrick, Vawter): to award seal coat bids as follows: - Slurry seal to Struck & Irwin Paving Inc. of Deforest for $15,840.00 per mile with a three year guarantee. - Asphalt with black boiler slag to Scott Construction Inc. of Lake Delton for $15,517.00 per mile including sweeping and one year guarantee. - Asphalt with brown ash to Scott Construction Inc. of Lake Delton for $15,493.00 per mile including sweeping, hand patching and one year guarantee. Carried on voice vote with no negatives. Highway Superintendent Brent Boyd recommends using the cold mix blacktop from Scott Construction for the low lying Monroe Road project because of its proven quality exhibited by the 2011 work done on “East” Monroe Road. MOTION (Fredrick, Vawter): to approve Scott Construction for the 2017 Blacktop with a bids of $74.67/ton for 110-506 ton and $68.17/ton for over 506 ton. Carried on voice vote with no negatives. TOWN BOARD MEETING WEDNESDAY April 5, 2017 At Sugar Island Barn, W3801 County Road O 3:37 to 4:09 PM and At Town Hall 5:08 PM to 6:40 PM and 8:10 PM to 10:25 PM MINUTES page 4 of 4 Highway Superintendent’s Report: Highway Superintendent Boyd reported: - That the Board drove and inspected all town roads on April 3, 2017. It was a good winter for roads; very little cracking. As part of the road inspection, a general inspection of road signs in the right of way was completed. All signs are in exceptional shape. - Problem on Poplar Grove Road just south of the railroad bridge with water. He has not been able to locate a cross culvert or pipe. - Salt shed is full and we have fulfilled our contract for the year. - The capital expenditure plan was reviewed and will be updated by Boyd. - For the Crawfish Road project, the brush has been cut, the electric company removed the trees, and we are waiting for the phone company. Wondra Construction hopes to have the road graveled by May 22nd. Raether Culvert: Motion (Fredrick, Tietz): to approve the culvert permit for Kevin Raether at W4589 Smith Road. Carried on voice vote with no negatives.

Fire Department: Chief Brent Boyd reported that new grass fire truck should be finished next week.

Park Committee: Tietz of the Park Committee reported that a request was received for steps to be installed from the concession stand to the home plate area. Nick Demetropoulos is working on securing donations from local organizations. It was the consensus of the Board to proceed with this project if the park committee has secured enough donations to cover the cost. Regarding the bathroom and concession stand floor project, the total bid was $4,950. The Town has budgeted $2,400. The consensus of the Board was that if the Fire Department is willing to contribute the balance, then we should go ahead with this project.

Board Member Reports: Treasurer Schoenike reported that the annual rabies clinic did not have as many animals as usual. Building permits for the month were reviewed. Clerk was granted the ok to apply for a Menards Big Card (credit card) in the Town’s name. Future Agenda Items: None.

Budget Transfers: Motion (Fredrick, Vawter): to approve Resolution L-17-C Budget Transfers. Carried on voice vote with no negatives.

Monthly Bills: Bills for the month were reviewed. MOTION (Fredrick, Vawter): to pay bills as presented in the amount of $87,156.83. Carried on voice vote with no negatives.

Adjournment: MOTION (Tietz, Vawter): to adjourn. Carried on voice vote with no negatives.

Respectfully Submitted, Deborah Behl, Clerk THESE MINUTES POSTED PENDING APPROVAL.