Sports Council Minutes

Date: 11/10/16 Time: 18:15 – 20:15 Room: NH208

Agenda item Action Person responsible 1. Welcome N/A Chair 2. In Attendance N/A Chair Neil Alexander (Chair), Lauren Ramage (President), Clara Kolb (CK), Kellie-Rose Clyde (KR), Eilidh Westwood (EW), Fiona McHardy (FM), Robbie Stewart (RS), Ryan Young (RY), Hannah Herron (HH) 3. Apologies N/A Clerk

4. Approval of Previous Minutes N/A Chair Approved 5. Matters to Discuss:

 Sports Council Objectives N/A Clerk

The clerk (AW) delivered a short training session on objective setting for the Sports Council Members. The council were also introduced to Investing in Volunteers (IiV). The award was discussed and all members were given a copy of the Volunteer Agreement and made aware of the newly updated Volunteer Policy.

Post training, council spent time setting their annual objectives. These are confirmed as follows:

- Increased Alumni Engagement (possible alumni sports event/fundraiser)

- Development of advertisement plan to increase promotion of GCU sport across the university.

- Running of successful sports ball! Ensure it is fun, big and the event breaks even.  Equality/Diversity Committee N/A The position of sports lead on the Equality and Diversity Clerk committee was proposed to council, and interest of members to go forward for this position was gauged.

Vote to include sport lead on the E&D committee: 9 = Y, 0 = N, 0 = A.

 Allocation of Funds (Previous Year) Chair

Chair presented council members with the allocation of sports funds from the previous years. Council discussed this allocation.

 Allocation of Funds (This Year)

Council were presented with the ‘Proposed Distribution’ of funds from Trimester 1 Sports Funds application. This proposed distribution was created by GMT Activities Manager.

All council members reviewed the distribution and all queries were raised and discussed by council.

Council members question why Trampolining had received so much funding. The Clerk reviewed application from club with council and explained that this money was for the servicing and repairs of the clubs trampolines.

No other queries were made. Chair Vote to approve ‘Proposed Distribution’ of funds: Yes = 8, No = 0, A = 1.

Chair stated special note of thanks to GMT for his efforts in putting this together!

6. Affiliation N/A Clerk

7. Any other competent business

RS raise action point from previous meeting regarding Secretary centralised database of sports members that all captains can access. AW agreed to chase and see if this was possible. Clerk reminded council of Equality and Diversity policy in relation Clerk to the GCU Launch night as all Sports members were dressing up.

Council to meet to discuss further the plans of a Christmas Sports Night in Malone’s.

Council also discussed meeting with Decathlon and the possibility of a Sports Members Partnership with the Braehead Store.

8. Date of next meeting & deadline for agenda Clerk booked Clerk room Next meeting set, 8th November, 5-7pm NH209