Institutional Technology Advisory Committee

Institutional Technology Advisory Committee Meeting Minutes January18, 2012

I. Call to order The meeting of the Institutional Technology Advisory Committee was called to order at 1:00 PM on January 18, 2012 in the IT Conference Room.

II. Roll call The following were in attendance: Steve Vieira, Deb Aiken, Cody Houghton, Donna Mesolella, John Panzica, Kay Johnson and Carl Toft.

III. Approval of minutes from last meeting Minutes were approved through email response.

IV. Discussion Items

a) New Members were welcomed

Dr. Paul White from the Physics Department was welcomed as a new member of the committee. An explanation of what ITAC does and its importance to the IT Governance process was given. Dr. White was brought up to speed on what the committee has been doing, how the IT Governance model is working and the ratings sheet and prioritized project list as it stands at this time.

b) Prioritization Feedback from Advisory Groups

The list continues to grow and the IT Governance process is appropriately considering each project and its placement in the list. Discussion centered on progress made on existing projects and re-examining several projects and their placement in the list.

The following table provides an example of the ratings to date and how the committee is determining their importance to the college as a whole.

Project Name Ave. Blackboard Enterprise Learn Course Delivery 5 Disaster Recovery Build Out 7.6 Network Infrastructure Update 7.8 Classroom Video Switchers 8.8 Acquiring two (2) Dell 710 servers 10.2 Classroom Crestron Media Control 11.2 Banner Network Support Equipment 11.4 Wide Area Network Electronics Upgrade 12.2 Centers for Instructional Technology Application License Renewals 12.2 Second Internet Connection Design for Providence and Newport 12.4 Additional Storage Disks 12.6 ADA Support 13.2 Mobile Technology Support 13.8 Media Services Equipment 14.6 Desktop Replacement Plan 15.8 System Center Configuration Manager 16 Classroom Projection Systems 16.2 Expanding the Collaborative Technology Suites 17 Avaya Telephony Upgrade 18 IT Conference Room Technology Upgrade 18.2 Virtual Desktop Initiative 19.6 Lincoln Closet Upgrades 19.8 TechSmith Camtasia Relay Pilot Expansion 20 Power Rack Management through Power Distribution Units 20.8 Low Level Electronic Systems Support 21.2 Knight Campus Data Center “Green” Initiative 21.4 Headphone and Camera bundles 22.6 Additional Track-It licenses 23.6 Office Communicator Systems High Availability 23.8 Projector Security Mounts 24.2 Thin Client purchases 29 c) New Project

A new ERS defined contribution plan 401A is being entered as a new project needing immediate attention and so moving to the top of the list. This change must be in place per state legislated compliance for July 1st and so its placement in the prioritized pool. d) Searchable list

Kay Johnson offered that the list is quite formidable and thus difficult to digest. She suggested that a searchable list would be better served for the consumers.

Action Item: Steve to look into making this a searchable list on the project management web site. e) Report on VDI

FollowMe printing has been tested and working fine on the Academic Computing Lab computers f) Another Project List suggestion It was suggested that the completed list of projects be moved to the top of the list in a separate section to demonstrate progress made and projects completed

Action Item: Steve to move completed projects to a separate portion of the list where obviously completed projects can be displayed g) Other Topics

Ruth Sullivan reported that HELIN was moving their servers to a remote location and were scheduled to be finished by August. The CIO requested contact information for someone who would know what this meant to CCRI in regard to URL or connection changes. Action Item: Ruth Sullivan to provide contact information from someone with knowledge of the server moves this summer.

An inquiry was also made concerning print management and it was reported that the system is working well and that statistics will be shared with the group at our next meeting which will probably be after the semester has concluded.

Ruth also requested information on whether the MFDs in the libraries could be used as fax machines.

Action Item: Steve to gather information concerning whether fax capabilities could be instituted in the libraries h) Adjournment

Steve adjourned the meeting at 1:55 PM.

Minutes submitted by: Stephen A. Vieira