Inspectors General Checklist s4

Inspectors General Checklist

ENGINEER EQUIPMENT MAINTENANCE 4790

This checklist applies to all levels of commands that maintain engineer equipment.

Functional Area Sponsor: Name of Command I&L (LPE) Subject Matter Expert: Date MSgt Mauricio A. Osorio (DSN) 260-7158 (COML) Inspector 571-256-7158 Final Assessment Revised: 1 January 2017 Discrepancies: Findings: Overall Comments: Place Here Subsection 1 – MAINTENANCE ADMINISTRATION (Applies to all commands) 0101 Are the current Maintenance Management Standard Operating Procedures or Policy Letters (MMSOP or MMPL) on hand within each maintenance commodity and available to personnel? Reference: MCO 4790.2, encl (1) appendix a, par 2 Result Comments 0102 Are current Desktop/Turnover Binders maintained? Reference: MCO 4790.2, encl (1) chap1, par 3a; MSC MMSOP and MMPLs. Result Comments 0103 Has the unit Commander assigned in writing a Certifying Official? Reference: MCO 11262.2B w/ admin ch, encl (1) chap 1, par 2j Result Comments 0104 Has the Certifying Official designated a test director and test personnel? Reference: MCO 11262.2B w/ admin ch, encl (1) chap 1, par 2j Result Comments

Subsection 2 – EQUIPMENT RECORDS (Applies to all commands) 0201 Is a Load Test of cranes, aerial personnel devices, retrievers and other load lifting equipment documented? Reference: MCO 11262.2 w/ admin ch, chap 4; UM 4000-125, part 4, chap 2, par 2 Result Comments

This checklist outlines the general elements needed for the day-to-day administration and operations of this function area. Additionally, this checklist provides guidelines for internal evaluations and standardized criteria for the conduct of inspections. Commands must also fully comply with all applicable references.

Page 1 of 10 0202 Is an Annual Condition Inspection (ACI) of cranes, aerial personnel devices, retrievers and other load lifting equipment documented? Reference: MCO 11262.2 w/ admin ch, chap 3, par 2; UM 4000-125, part 4b, chap 2, par 2 Result Comments 0203 Is the hook throat spread base measurement conducted and recorded quarterly? Reference: MCO 11262.2 w/ admin ch, chap 3, par 2 and par 8a(3); UM 4000-125, part 4, chap 2, par 2 Result Comments 0204 Are master logs (NAVMC’s 10031/TCPT) and small craft records used to dispatch equipment? Reference: NVMAC 10523; TM 4700-15/1H, par 2-15 and 15-3 Result Comments 0205 Are Crane Daily Checklists for load lifting equipment completed? Reference: MCO 11262.2B w/ admin ch, encl (1) chap 3, par 1-3 Result Comments 0206 Are NAVMC’s 10523 (Engineer Equipment Operational Record)/TCPT completed? Reference: TM 4700-15/1H, par 2-20-1 Result Comments 0207 Are NAVMC’s 10524 (Engineer Consolidated Log) completed? Reference: TM 4700-15/1H, par 2-21-1 Result Comments 0208 Are TAMCN SSRI children component items configured with their parent item? Reference: MCO 4400.150 encl (1) chap 2, par 6c(10), par 17b(1) and par 12; UM 4000-125, part 4, chap 1; and MCO 4400.201 v3, chap 2, par 020603 I Result Comments

Subsection 3 – TRAINING (Applies to all commands) 0301 Does the commodity manager use Training and Readiness Manuals as the basis for scheduling training for Marines on the skills required of their rank, billet, and military occupational specialty? Reference: MCO 3500.72A, pg 2 and 3, par 4; MCO 4790.2, encl (1) chap 2, par 4; and chap 4, par 2d; SECNAV M-5201 chap 3 SSIC 3502 This checklist outlines the general elements needed for the day-to-day administration and operations of this function area. Additionally, this checklist provides guidelines for internal evaluations and standardized criteria for the conduct of inspections. Commands must also fully comply with all applicable references.

Page 2 of 10 par 1; NAVMC 3500.xx T&R MANUAL (MOS T&R); MCRP 3-0A, pg 6- 15; MARADMIN 477/13 and MMSOPs/MMPLs Result Comments 0302 Do Electronic Training Jackets have certifications dates for individual tasks based upon T&R events? Reference: MCO P3500.72A, encl (1) chap 7 par 7001; MCO 1553.3B; NAVMC 3500.xx T&R MANUAL, par 1004; UM 4000-125, part 4, chap 3, par 1.b; MCRP 3-0B, appendix b Result Comments 0303 Does the Individual Training Records (ITRs) document Mastery of individual tasks based upon T&R events? Reference: MCO P3500.72A, encl (1) chap 7 par 7001; MCO 1553.3B; NAVMC 3500.xx T&R MANUAL, par 1004; MARADMIN 477/13, UM 4000-125, part 4, chap 3, par 1.b; MCRP 3-0B, appendix b Result Comments 0304 Does the commodity or licensing office maintain certification/qualifications for operators and incidental operators with a valid OF 346 (U.S. Government Motor Vehicle Operator’s Identification Card? Reference: TM 11275-15/4, MARADMIN 162/10; Marine Corps Manual par 4304.2b Result Comments 0305 Are the required licensing program documents kept on file in accordance with the reference? Reference: TM 11275-15/4; MARADMIN 162/10 Result Comments

Subsection 4 – MAINTENANCE REPORTING (Applies to all commands) 0401 Does commodity or IMA personnel use a Service Request in all cases when required in the performance of maintenance? Reference: UM 4000-125 part 4, chap 3 par 1.b Result Comments 0402 Are the operational statuses of military equipment reported? Reference: MCO 4790.2, encl (1) chap 1, par 5 and appendix c, par 2c Result Comments

Page 3 of 10 0403 Are authorized personnel assigning proper Urgency of Need Designators on the Service Request? Reference: MCO 4400.16H; MCO 4400.150, chap 3 par 7c; TM 4700- 15/1H 2-2-7, par 2d(17)a Result Comments 0404 Does the use of Job Status Codes reflect the transition through maintenance cycle? Reference: UM 4000-125, chap 3, par 2g Result Comments 0405 Does GCSS-MC source data indicate the community/IMA managers are validating/reconciling information? Reference: MCO 4400.150 encl (1) chap 3, par 7d; MCO 4400.16H; TM 4700-15/1H, par 2-2; UM 4000-125, part 4; UM 4000-125, appendix e (Logistics Code) Result Comments 0406 Is the commodity debriefing labor on all tasks prior to the closure of the SR? Reference: UM 4000-125, part 4, chap 3, par 5; UM 4000-125 part 4, chap 3, par 7.c; UM 4000-125 part 4, chap 3, par 10(c) Result Comments

Subsection 5 – SUPPLY SUPPORT (Applies to all commands) 0501 Are authorized Demand-Supported Items (DSI) properly stocked? Reference: MCO 4400.150 encl (1) Ch. 2 par 16c and d; MCO P4450.7E, par 2005 3a-f and 4a-b; MCO P4790.2C, par 2004.7; MCO P4450.7E; UM 4000-125, part 4, chap 12, par 2.b; UM 4000-125, part 4, chap 13 Result Comments 0502 Are authorized Demand Supported Items resident in GCSS-MC? Reference: MCO 4400.150 chap 1 par 9a(2), chap 2 par 11b, par 16c,d,f.; MCO 4790.2, chap 1, par 4d; MCO P4450.7E par 2005 3a-f and 4a-b; UM 4000-125, part 4, chap 12, par 2.b; UM 4000-125, part 4, chap 13, par 2.a Result Comments 0503 Are priorities, Required Delivery Dates (RDD) and operational statuses of tasks for repair parts requirements commensurate with the maintenance action conducted on the associated task? Reference: MCO 4400.16H, par 4b(9)(1)d; encl 1, par 5-8; UM 4000-125, part 4, chap 3, par 4.c; UM 4000-125, part 4, chap 3, par4.g; UM 4000-

Page 4 of 10 125, part 4, chap 9, par 3.a; UM 4000-125, part 4, chap 9, par 3, step 21; UM 4000-125, appendix e (Status Codes) Result Comments 0504 Are all repair parts/assemblies held in maintenance facilities associated with established Demand-Supported Items, Layettes or broken unit of issue sub-inventories or reported to supply for disposition guidance? Reference: MCO 4790.2, encl (1) appendix a, par 3q; MCO 4400.150, chap 2, par 15 and 16d; UM 4000-125, part 4, chap 12, par 2b and 3 Result Comments 0505 Is a biweekly validation of the Service Request (SR), stage sub-inventory and layette sub-inventory conducted? Reference: MCO 4400.150, encl (1) chap 3, par 7d, chap 2, par 11b; UM 4000-125, part 4, chap 12, par 2b Result Comments 0506 Is the commodity debriefing material, as required, on all tasks prior to the closure of the SR? Reference: UM 4000-125, part 4, chap 3, par 5 and 7.c Result Comments 0507 Are validations conducted between the commodities (supply, MMO, and supporting activities), and are corrective actions initiated by the commodity/IMA? Reference: MCO 4790.2, encl (1) chap 1, par 4b(1)(2); MCO 4400.150, chap 3 par 7d; and UM 4000-125, part 4, chap 5, par 5.s(5)(b) Result Comments

Subsection 6 PREVENTIVE MAINTENANCE (Applies to all commands) 0601 Are equipment operator/crew preventive maintenance checks and services (PMCS) properly performed? Reference: MCO 4790.2, encl (1) chap 3, par 4; TM 4700-15/1H; applicable commodity chaps; and MSC MMSOP/Unit MMPNS Result Comments 0602 Are the corrective maintenance requirements that were identified during PMCS reported to initiate corrective maintenance? Reference: MCO 4790.2, encl (1) chap 3, par 4a(2)(b); TM 4700-15/1H, applicable commodity chaps; and MMSOP Result Comments

Page 5 of 10 0603 Has on hand equipment requiring Field Level PMCS properly scheduled within the Major Automated Information System (MAIS)? Reference: MCO 4790.2, encl (1) chap 3, par 4a(2)(b) ; TM 4700-15/1H, par 2-4.b, par 2-4c; UM 4000-125, part 4, chap 4, par 1; applicable commodity chapters and equipment technical manuals Result Comments 0604 Has on hand equipment requiring Field Level PMCS been properly performed? Reference: MCO 4790.2, encl (1) chap 3, par 4; TM 4700-15/1H, par. 2- 2.d.38.c; UM 4000-125, part 4, chap 3, par 1.b; applicable commodity chapters and equipment technical manuals Result Comments

Subsection 7 – CORRECTIVE MAINTENANCE (Applies to all commands) 0701 Are acceptance inspections conducted and recorded? (Pertains to both Using Unit/Organic and IMA accounts) Reference: MCO 4790.2, encl (1) chap 3, par 2a; UM 4000-125, part 4, chap 3, par 1.b(1); UM 4000-125, part 4, chap 3, par 5.s(1)(a) Result Comments 0702 Are detailed inspections of inducted equipment and requisition of known faulty components (secondary reparable and/or piece parts) completed within 5 working days from the IMA generated DRIS? (Pertains to IMA accounts only) Reference: MCO 4790.2, encl (1) chap 3, par 6b(2) Result Comments 0703 Is corrective maintenance performed in accordance with applicable equipment TMs and within the unit’s authorized Level of Maintenance (LOM)? (Pertains to both Using Unit/Organic and IMA accounts) Reference: MCO 4790.2, chap 3, par 1a; the current Table of Organization; MCO 4790.25 par 4b(5), 4b(6) and 4c(6)d Result Comments 0704 Is the commodity/IMA manager following established procedures for all warranty repairs? Reference: MCO 4105.2, encl 2, par 3c, applicable SI, ULSS, ALO and FPs Result Comments 0705 Are units/IMAs following established procedures for equipment meeting WIR requirements?

Page 6 of 10 Reference: MCO 4790.2, encl (1) chap 3b; MCO P4400.82F w/ ch 2, chap 5; MCO 4400.150, chap 5, par 7b; CMC Message DTG 221841Z Jul 14 (GPN 2-14) Result Comments 0706 When required, are product quality deficiency reports (PQDRs) being prepared and properly submitted? Reference: MCO 4105.2, encl 2, par 4a; MCO 4855.10B par. 7b(1) through 8; applicable SIs Result Comments 0707 Are electronic components provided adequate protection against electrostatic discharge (ESD) by grounding stations and packaging material? Reference: TM 9999-15/2; TI-4400-15/1A; and SI-4400-15/5 Result Comments 0708 Upon completion of repairs do qualified supervisory personnel conduct quality control of completed maintenance actions and record equipment specifications on the SR? Reference: MCO 4790.2, encl (1) chap 3, par w 2c(4); UM 4000-125, part 4, chap 3, par 5.s(3) Result Comments 0709 Upon completion of repairs, is an “owner notified” task created when the equipment is ready for pick up? Reference: UM 4000-125, chap 3, par 5s(4) Result Comments

Subsection 8 – INVENTORY CONTROL (Applies to all commands) 0801 Are garrison tool allowances properly accounted for? Reference: MCO 4400.150 encl (1) chap 2 par 18; and MCO 4790.2, chap 4, par 11c; MCO 4400.201 Vol 3, par 0216 Result Comments 0802 Are locally fabricated tool allowances properly accounted for? Reference: MCO 4400.150 encl (1) chap 2, par 18; and MCO 4400.201 Vol 3, par 0216 Result Comments 0803 Has the unit commander established in writing allowances for As Required (AR) Using Unit Responsibility Items (UURIs) and Additional Authorization List (AAL) items?

Page 7 of 10 Reference: MCO 4400.150 encl (1) chap 2, par 17b(3) and appendix a, pg A-20; MCO 4400.201 Vol 3, par 021402(b)

Result Comments 0804 Are procedures established and followed for the control of items issued from sets, kits, outfits, and tools (SKOT)? Reference: MCO 4790.2, encl (1) chap 4., par 11, MMSOP/MMPL Result Comments 0805 Are inventory records for SKOT maintained? Reference: MCO 4400.150 encl (1) chap 2, par 12e, par 17 and appendix a pg a-20 UURI; MCO 4790.2, chap 4, par 11; TM-10209-10/1; TM 4700-15/1H, par 2-6 and par 15-7; and SI 10510-OR Result Comments 0806 Are component items requiring replacement requisitioned or identified as an unfunded deficiency? Reference: MCO 4790.2, encl (1) chap 4, par 11; TM 4700- 15/1H, par 2- 6b; MCO 4400.150 chap 2 par 17; SI 10510-OR; SI 10510-OR/1; UM 4000-125, part 4, chap 3, par 1(b) Result Comments

Subsection 9 – MODIFICATION COTROL (Applies to all commands) 0901 Does the unit ensure only HQMC directed modifications are applied to Marine Corps equipment? Reference: MCO 4790.2, encl (1) chap 4, par 4c Result Comments 0902 Does all equipment requiring normal modifications indicate that modifications have been applied? Reference: MCO 4790.2, encl (1) chap 4, par 4d(2); and Applicable Modification Instructions Result Comments 0903 Does all equipment requiring urgent modifications indicate that modifications have been applied? Reference: MCO 4790.2, encl (1) chap 4, par 4d(1) and Applicable Modification Instructions Result Comments 0904 Do the records indicate modifications have been properly recorded? Reference: MCO 4790.2, encl (1) chap 4, par 4; TM 4700-15/1H par 2-5;

Page 8 of 10 UM 4000-125, part 4, chap 3, par 1.b; UM 4000-125, part 4, chap 3, par 1b; CMC Message 091558Z Jan 14 Policy Procedures and Management Requirements for Centralized Modification Control Records Program Result Comments 0905 When the application of a modification changes the capability of the military equipment (i.e., TAMCN, ID or NIIN) are requests for applicable changes to the item instance submitted to the supply section by the RO to adjust property records? Reference: MCO 4790.2, encl (1) chap 4, par 4; MCO 4400.150, chap 2, par 6c(4) and 6c(5); Applicable TM, MI, SI and Automated Message Handling System (AMHS); LOGCOM or MARCORSYSCOM messages Result Comments

Subsection 10 – CALIBRATIONS CONTROL (Applies to all commands) 1001 Is equipment requiring calibrations included in the Calibrations and Maintenance Program (CAMP) Reference: MCO 4790.2, chap 4, par 5d; MCO 4733.1C; TI-4733- OD/1UM 4000-125, part 4, chap 6, par 1 Result Comments 1002 Is all equipment requiring calibrations scheduled to enable the unit to maintain sufficient instruments on hand to perform its day-to-day operations? Reference: MCO 4733.1, par 6a; MCO 4790.2, appendix a, par 4b(2)(b)(3)(c) ; TI-4733-OD/1, par 5; TM 4700-15/1H, par 2-7(g)(3) Result Comments 1003 Does the calibration program follow the proper steps (identify, locate, account, schedule, control) to ensure proper calibration? Reference: MCO 4790.2, encl (1) chap 4, par 5a-e; MCO 4733.1; TI 4733-OD/1; TI 4733-OD/10; MMSOPs; UM 4000-125, part 4, chap 6, par 2 Result Comments 1004 Has TMDE requiring calibration been submitted to the calibration facility? Reference: MCO 4790.2, encl (1) chap 4, par 5d; TI 4733-OD/1; TI 4733- OD/10; UM 4000-125, part 4, chap 6; MMSOPs Result Comments 1005 Does the commodity perform an annual calibration inventory? Reference: MCO 4790.2, encl (1) Chap 4; TM 4700-15/1H, par 2-7c; TM 10510-OD/1P; MMSOPs

Page 9 of 10 Result Comments 1006 Is TMDE designated as Calibration Not Required (CNR) or INACTIVE used within its calibration status? Reference: MCO 4790.2,encl (1) Chap 4; TM 4700-15/1H, par 2- 7d(e)(2)(3), UM 4000-125, appendix e (Calibration Status Codes) Result Comments

Subsection 11 – PUBLICATIONS CONTROL (Applies to all commands) 1101 Does the commodity manage a publications control system that facilitates identifying, locating, reporting, filing, and maintaining publications? Reference: MCO P5215.17C, par 1002.6; MCO 5600.31A, par 4c(2), (4); MCO 4790.2, encl (1) appendix a, par 3a-d; and MMSOP/MMPL: and MCO 4400.201 Vol 3, par 0112 Result Comments 1102 Is the commodity performing quarterly/monthly publication reconciliations/update inventories? Reference: MCO 4400.150, pg 1 - 11 par 1006.3; PLMS UM pg 3 and 19 and MMSOP/MMPL; and MCO 4400.201 Vol 3, par 0112 Result Comments 1103 Are personnel familiar with the use of NAVMC 10772 and are procedures for the submission of recommended changes/corrections established? Reference: MCO 4790.2, chap 4, par 6f; and TM 4700 - 15/1H, par 2 – 23 Result Comments

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