North Mercer R-Iii School s3

MINUTES BOARD MEETING BOARD OF EDUCATION NORTH MERCER R-III SCHOOL June 13, 2016

I. Roll Call All members except Chris Main were present. Time: 6:00 P.M.

Lauren Guilkey was in attendance of the meeting.

II. Adoption/Modification of Agenda Tracy Meinecke made a motion to adopt the agenda as presented. Julie Graham seconded the motion. Motion carried 6-0.

III. Approval of Minutes A. May 12, 2016 Tracy Meinecke made a motion to approve the May 12, 2016 board minutes. Julie Graham seconded the motion. Motion carried 6-0.

IV. Citizens Input

V. Consent Agenda A. June Bills B. Check Between Meetings C. Revenue/Expense Reports D. Nurse & Service Worker Reports E. Delinquent Tax Report F. Handbooks: Secondary Student; Elementary Student; Teacher; Teacher-Aide; A+; At-Risk; Library Policy & Procedures; Mentor Program G. Program Evaluations: Curriculum; Instructional Effectiveness; Parents as Teachers; Early Childhood; A+ Program; Transportation

All reports were included in the board packet. Eligibility will now follow MSHSAA guidelines. Weekly grades will still be sent out but they will not affect eligibility. Quarterly grades will now determine eligibility. Tutoring will still be available.

Chris Main arrived at 6:08 p.m.

Julie Graham made a motion to approve the consent agenda. Tracy Meinecke seconded the motion. Motion carried 7-0.

VI. Old Business A. Dual Credit Proposals Mrs. Guilkey said that she sees more problems with online classes. She recommended having students taking online classes be dual enrolled, they would get a college grade but no high school grade. Online classes would not have a teacher here or through ITV. No class time would be allotted for these classes. Another recommendation is to have all dual enrollment classes paid for up front. Kirk Ellis made a motion to approve Mrs. Guilkey’s recommendation. Tracy Meinecke seconded the motion. Motion carried 7-0.

Lauren Guilkey left the meeting at 6:15 p.m.

VII. New Business A. Capital Projects Transfer At this time there is $28,356 in the Capital Projects fund. The district is eligible to transfer up to $163,000. Mr. Owens recommended transferring $100,000.

Jennifer Wilson made a motion to transfer $100,000 into the Capital Projects fund for future projects. Tracy Meinecke seconded the motion. Motion carried 7-0.

B. Accept Resignation Sarah Hoover, High School Special Education, submitted her letter of resignation.

Chris Main made a motion to accept Sarah Hoover’s resignation. Julie Graham seconded the motion. Motion carried 7-0.

The Special Education teachers use Northeast RPDC as a resource. The board would like the special education teachers to log hours for time spent after school working on reports, etc. Mr. Owens said that extended contracts may be looked at in the future. Special Ed. Teachers are in charge of IEP’s. Mr. Stiles is signed up for a three day workshop for new Special Ed. Directors. Administration will make sure the teachers get training and begin receiving emails so they know what reports are due.

C. Budget Amendments A list of amendments was handed out at the beginning of the meeting.

Revenues up $33,070 Total Revenues: $2,837,209 Expenditures up $47,573 Total Expenditures: $2,919,444 $ {82,235}

Taxes are down $70,000. $84,800 was spent on purchasing the two properties, parking lot and sealing the parking lot.

Chris Main made a motion to approve the budget amendments as presented. Tracy Meinecke seconded the motion. Motion carried 7-0.

D. Finalize End of Year Expenditures Mr. Owens said there will not be much spending at the end of the fiscal year.

Kirk Ellis made a motion to authorize Mr. Owens to finalize end of the year expenditures. Julie Graham seconded the motion. Motion carried 7-0.

E. Adopt 2016-2017 Budget A preliminary 2016-2017 budget was included in the board packet for review.

Total Revenues: $2,496,879 Total Expenditures: $2,565,741 $ {68,862} The 21st grant was taken out of this budget, $750 added to base, state monies down due to 8 less students, one less aide, and Terry Bomgardner going from full-time to part- time.

The district will know mid-July if it received the 21st grant again.

Julie Graham made a motion to adopt the 2016-2017 budget as presented. Tracy Meinecke seconded the motion. Motion carried 7-0.

F. July Board Meeting Date Mr. Owens asked the board to consider moving the July meeting from July 11 to July 8.

Chris Main made a motion to move the July board meeting from July 11 to July 8. Peggy Johnson seconded the motion. Motion carried 7-0.

G. PTO Start Up PTO by-laws were included in the board packet. Lauren Guilkey and Megan Martin would like to have PTO started up again.

Tracy Meinecke made a motion to start PTO. Julie Graham seconded the motion. Motion carried 7-0.

VIII. Principal’s Report Mrs. Palmer reported the following that summer school is now over. 42 students attended consistently.

IX. Superintendent’s Report Mr. Owens reported the following:  Projects are going very well  Steve Wilson is remodeling the new office; his bid was $8,000  Read a thank you from Terry Bomgardner

X. Executive Session A. 610.021 (Subsection 3) Tracy Meinecke made a motion to go into executive session at 6:58 p.m. per 610.021 (Subsection 3). Julie Graham seconded the motion. Motion carried 7-0 Gregg Widner – yes, Tracy Meinecke – yes, Julie Graham – yes, Jennifer Wilson – yes, Peggy Johnson – yes, Chris Main – yes, and Kirk Ellis – yes.

Tracy Meinecke made a motion at 7:34 p.m. to come out of executive session. Chris Main seconded the motion. Motion carried 7-0.

XI. Actions from Executive Session A. Employ Certified Staff Tracy Meinecke made a motion to employ Sean Thurm, Social Studies for the 2016- 2017 school year. Chris Main seconded the motion. Motion carried 7-0.

Tracy Meinecke made a motion to employ Trevor DeVore, Special Education for the 2016-2017 school year. Chris Main seconded the motion. Motion carried 7-0. B. Employ Secretary Tracy Meinecke made a motion to employ Krystle Lowrey, Secretary for the 2016-2017 school year. Julie Graham seconded the motion. Motion carried 6-0, Tracy Meinecke abstain.

XII. Adjourn Julie Graham made a motion to adjourn the meeting at 7:40 p.m. Tracy Meinecke seconded the motion. Motion carried 7-0 Gregg Widner – yes, Tracy Meinecke – yes, Julie Graham– yes, Jennifer Wilson – yes, Peggy Johnson – yes, Chris Main – yes, and Kirk Ellis – yes.

______President Date

______Secretary Date