Self Drive Vehicle Hire – Buyers Guide E5 Supplier Number: 00028

For road journeys exceeding a total of 130 miles, it is usually cheaper to use a hired vehicle rather than a private one. The University has a rental agreement with Arrow Self Drive to provide car, van and mini buses.

All other requirements eg trucks with tail lifts must be ordered with insurance from the hire company.

General Cars & Minibuses with Arrow  Vehicle delivery and/or collection to University campus, or up to 25 mile radius to home (chargeable a fee of £10.00)

 Hirer collection and/or drop off from your home or campus to drive the vehicle away from an Arrow depot (office hours 8am-6pm Monday to Friday)

Ordering a Hire Vehicle University order numbers must be quoted when booking any vehicle. Bookings should be made to Arrow Self Drive by telephone, fax or email.

Contact Richard Pitts (Branch Manager) or Brian Nettleton on 01274 690400 and email your purchase order to [email protected]

You will receive a confirmation email after sending your purchase order by email. Purchase orders must contain a contact number for the driver or drivers.

It is a legal requirement that all hirers must produce a full copy of their driving licence for every hire. An Hirer Declaration Form must be completed at time of raising the purchase order, please contact your key purchasing co-ordinator. Driving licenses must be scanned and emailed or faxed to Arrow Self Drive at the time of booking.

Drivers must be 25 years old or over and hold no more than 6 points on their driving licence. Please contact Arrow if you require a UoB representative to hire a vehicle who is under 25 years of age.

Vehicle Collection & Drop Off Vehicles may be ordered from any of the Arrow depots (see page X), in particular the main depot servicing UoB is based at Odsal Top, Manchester Road, two miles from campus.

Alternatively Arrow Self Drive will deliver vehicles to University of Bradford, Richmond Visitors car park. It is preferred that keys are to be collected by the Hirer or a delegated representative. Where the vehicle is not collected from Depot, the UoB driver must ensure Arrow have a contactable phone number to arrange handover of keys and carry out a pre-hire vehicle check. Occasionally keys may be left at Richmond Building Reception. Security, however, will not check the vehicle at time of drop off.

0419-SDV-T14 Buyers Guide: 01 December 2014 to 30 November 2017 Home Delivery Arrow Self Drive will arrange for a vehicle to be delivered to the drivers home within a 25mile radius of the nearest depot at a charge of £10 plus vat. The driver must be available to sign for delivery and collection, between the hours of 8am to 6pm (time to be agreed at time of ordering).

Arrow Self Drive Available To Hire – price per day (inc insurance) Note: A number of vehicles have Bluetooth, therefore if you would like this facility please speak directly to Rebecca or Brian when placing your order.

Car Engine Size Make and Model 1-2 days 3-7 days 8-27 days 28+ days Manual 1.2 litre Peugeot 107 £22.50 £21.50 £20.50 £17.00 Manual 1.4 litre Ford Fiesta £23.00 £22.50 £21.50 £18.00 Manual 1.6 litre Peugeot 308/Skoda Rapid £25.50 £25.00 £23.50 £19.50 Automatic 1.4 litre Kia Rio £24.00 £23.50 £22.00 £18.00 Automatic 1.6 litre Kia Ceed £26.00 £25.50 £24.00 £19.50 Estate 1.6 litre Ford Focus £27.00 £26.50 £24.50 £20.00 Estate 1.8/2.0 litre Toyota Avensis £29.00 £28.00 £26.00 £22.00 7 Seater MPV Ford Galaxy £44.00 £41.00 £38.00 £29.00 9 Seater Minibus VW Transporter £47.00 £44.00 £41.00 £29.00 17 Seater Minibus Ford Transit 17 Seat £54.00 £51.00 £49.00 £34.00 fuel charge per litre Pump price 1.49 per litre plus 20% vat Insurance Excess: Cars £200 & Vans & Minibuses £300

Van Engine Size Make and Model 1-2 days 3-7 days 8-27 days 28+ days Escort type van Citroen Berlingo £26.00 £24.00 £24.00 £17.00 Transit type van Ford Transit / VW Transport £31.00 £29.00 £26.00 £20.00 LWB van Ford Transit / VW Transport £44.00 £42.00 £34.00 £27.50 XLWB van Ford Transit / VW Crafter £47.00 £44.00 £38.00 £29.50 Luton van Ford Transit / VW Crafter £48.00 £46.00 £41.00 £34.00

UoB Driving at Work Policy & Guidance The UoB has developed guidance on best practice when driving for work purposes. The Policy references relevant legislation that you should be aware of and provides advice on what to do in the event of an accident.

http://www.bradford.ac.uk/health-and-safety/a-zsubjectindex/drivingatwork/

Sustainability The University recognises that travel by employees can be an essential element of work. It is also committed to following sustainable travel practices and has in place a Sustainable Travel Framework: http://www.bradford.ac.uk/smart-travel/media/smartmovetravel/documents/Sustainable-Travel- Choices.pdf

That can be downloaded to help staff to meet these sustainable practices.

0419-SDV-T14 Buyers Guide: 01 December 2014 to 30 November 2017 Driving Abroad Please note that if you are contemplating driving a hired vehicle outside of the UK please consult our Insurance Team. The UoB’s preferred Travel Management Company can arrange for international car hire as part of the travel arrangements.

Driving Abroad Please note that if you are contemplating driving a hired vehicle outside of the UK please consult our Insurance Team. The UoB’s preferred Travel Management Company can facilitate international self drive vehicle hire where co-ordinating your other international travel arrangements.

Breakdown Recovery Amanda - What kit is included as standard in all vehicles eg warning triangles, blankets?

If you find the vehicle breaks down please follow the guidelines given in the Driving at Work Policy, in particular make sure you are safe. Telephone Arrow Recovery: 07718 736279 for 24 hour assistance. An Arrow Service Manager will take the call and make appropriate arrangements for repair or recovery. You will remain in contact throughout until you are back on the road or transported to a destination of your choice.

Repair or recovery will be within 90 minutes. Where the vehicle cannot be repaired, the driver will be offered a replacement vehicle or to be driven by the Recovery Agent to a destination of choice. Where the driver returns home, Arrow will issue a full credit for the hire.

What to do if you’re involved in an accident In the event of an accident the same principles for recovery applies. The driver is required, where possible, to contact Arrow Recovery: 07718 736279 within 20 minutes of any incident or accident.

Charges will be levied as per the original hire for the period up to the accident. Thereafter the hirer will be charged £12.50 plus vat per day until the vehicle is repaired.

Arrow Depot Locations Vehicles can be hired from the Bradford, Odsal Top, Manchester Road as well as the following depots: Huddersfield, Wakefield, Leeds, Sheffield, Knaresborough, Barnsley, Hull, Harrogate

0419-SDV-T14 Buyers Guide: 01 December 2014 to 30 November 2017