Meeting of the Board of Directors Ottawa Branch

NAVY LEAGUE OF CANADA LA LIGUE NAVALE DU CANADA OTTAWA BRANCH SUCCURSALE OTTAWA

Meeting of the Board of Directors

Tuesday, January 20, 2009- Minutes

In Attendance

Vice President Gerry Powell Past President Crystal Payne Treasurer Shaila Singh Secretary Gary Payne NLCC Vice Admiral Kingsmill SLt Bettina Morden Chair, Sea Cadets Peter Christie Chair, Buildings & Property Roland Vaillancourt Chair, Fundraising Jolanta Kupniewska Volunteering Screening Arthur Poon Chair, Historian / Alumni Bill Wilson Member at Large Adrian Mascarenhas

Regrets

President Steve Rudnicki RCSCC Falkland LCdr Peter Morin Chair, Navy League Cadets Jeff Woznow Chair Scholarships and Awards Jim Burke Chair, Membership Jim Cummings Chair, Maritime Affairs Fred Herrndorf Member at Large Beverly MacKillop Member at Large Steve Lear Member at Large John Lee

Guests

Call to Order

The Vice President called the meeting to order at 1912 hrs. Meeting of the Board of Directors Ottawa Branch

Approval of Agenda

One item was added to the Agenda

a. Review and Approval of 2009 Budgets

Motion: that the agenda was approved Bill Wilson Motion Seconded Shaila Singh Carried

Approval of Minutes

Motion: to accept October 28, 2008 Minutes Peter Christie Motion seconded Shaila Singh Carried

Action Item Status Review

The Action Items Status, attached to the Agenda, was reviewed and updated. Where applicable, action items were deferred for discussion to the appropriate portfolio reports.

Portfolio Reports

1. President – Steve Rudnicki

 The President was not in attendance. No report was submitted.  The Vice President provided the following report on behalf of the President. o The Vice President advised the membership that the Christmas Dinner was very well attended by both the Navy League Cadets and the Sea Cadets and expressed his appreciation on behalf of the Navy League for the work that the Falkland Officers put into the dinner to make it a success. o The Vice President advised the membership that the Commanding Officer of RCSCC Falkland had withdrawn his request for support to join RCSCC Stormont on an international trip in March 2009. o The Vice President thanked Crystal Payne for securing accommodation at Cartier Drill Hall for the Navy League corps through to the end of this training year and for arranging for the Sea Cadet corps to use a local school through the month of January. o The Vice President advised the membership that RCSCC Falkland was attempting to secure the use of the facilities at the Canadian Reception Centre (CRC) at the Ottawa Airport for their parades in the absence of the drill deck or sprung shelter at Dows Lake. o The Vice President related the news from his visit with the Commanding Officer of CFB Carlton and informed the membership that the latest information from the Commanding Officer of CFB Carlton indicated that

2 20 January 2009 Meeting of the Board of Directors Ottawa Branch

CARLETON had not yet confirmed that accommodation available at Dows Lake from 2011 through 2013.

Motion: to Accept Report Gerry Powell Seconded Crystal Payne Carried

2. Vice President – Gerry Powell

 The Vice President informed the membership that inquiries had been made into providing the Sea Cadet corps with a trip to Quebec City during the March Break and that tentative bookings had been made. o The trip would be fully funded by the Navy League. o The trip would consist of one full bus. o Accommodations would be at Val Cartier. o Heritage and museum tours would be provided. o The RCSU organization did not have an issue with a late submission for interprovincial travel for such a visit  The Vice President requested that the Sea Cadet Chair determine if the corps was prepared to support this trip and report back to the Vice President within a week in order that the necessary bookings could be made. NL would undertake the planning for this trip.  ACTION: Peter Christie to liaise with the Falkland Commanding Officer to determine if the corps wishes to support a trip to Quebec City during the March Break.

Motion: to Accept Report Gerry Powell Seconded Bill Wilson Carried

SECRETARIAL NOTE: It was learned later that the CO of FALKLAND felt that it was not possible for CIC staff to make arrangements for their participation in this trip, and was not willing to support it

3. Treasurer - Shaila Singh

 The Treasurer reported to the membership that the fundraising activities this year met the objective set down in the 2008 budget and that the expenditures by the two corps and the administration were less than budgeted.  Copies of the 2008 final statements were provided to the membership.

Motion: to Accept Report Shaila Singh Seconded Arthur Poon Carried

 Corps and Administrative 2009 budgets were presented to the membership for acceptance subject to two conditions. o That fundraising continues to meet the budget expectations. o That Budgets be revisited and amended as necessary in June and September 2009 to reflect any adjustments required as a result of fundraising.

Motion: to Accept Budgets Gary Payne Seconded Peter Christie Carried

4. Communications – Acting Commanding Officer NLCC Vice Admiral Kingsmill SLt B. Morden

 The Acting Commanding Officer of NLCC Kingsmill provided the following report o Attendance at the Christmas Dinner exceeded 80%. o Training started on January 4th and, with the new location at Cartier Drill Hall, there is a need to set up a time for the cadets to use Stores. o The Corps is using Cartier Drill from approximately 1500 to 1830 on most training days and as late as 2030 on some days. o There has been some confusion with Falkland Cadets showing up to train for drill during the NLCC training times. It was requested that all use of Cartier Drill Hall be coordinated through the Acting Commanding Officer of NLCC Kingsmill.  ACTION: Crystal Payne to add Falkland to the contract to use Cartier Drill Hall and to provide both corps with the rules they must follow when using the facility.  The Acting Commanding Officer of NLCC Kingsmill indicated that the window of opportunity to submit letters to have cadets receive Navy League Awards was closing.  ACTION: Corps Chairmen to liaise with Commanding Officers and arrange for letters and any necessary documentation to be drafted for Navy League Awards.

Motion: to Accept Report Peter Christie Seconded Gary Payne Carried

5. Chair, Navy League Cadets – Jeff Woznow

The Chair of the Navy League Cadets was not in attendance. No Report was submitted.

6. Communications - Commanding Officer RCSCC Falkland - LCdr P. Morin

The Commanding Officer of RCSCC Falkland was not in attendance. No Report was submitted. 7. Chair, Sea Cadets – Peter Christie  The Naval Reserve assisted the cadet corps in moving from the office space into the trailer complex last weekend. Pizza was provided by the Navy League.  The XO and CO were visiting the Canadian Reception Center this evening to determine its suitability for training nights.  The CO is looking into obtaining support from DND to transport cadets to CRC from Dows Lake and back on training nights.  It is understood that the CRC cannot be used for Annual Reviews or Awards Nights.  There is a need to establish dates for the Annual Review and the Awards Night in order to secure a location. The recommended location is Cartier Drill Hall.  ACTION: Corps Chairmen to liaise with Commanding Officers and be prepared to set dates for Annual Reviews and Awards Nights and to finalize the format of the Annual Reviews (Combined or Separate). This will be finalized at the February Navy League Meeting. Motion: to Accept Report Peter Christie Seconded Roland Vaillancourt Carried

8. Chair, Alumni and Historian - Mr. Bill Wilson  Bill Wilson advised the membership that he would be bringing a proposal to the Board in February to write a formal letter to request the attendance of a distinguished reviewing officer for a future Annual Review.  Bill Wilson advised the membership that he continues to work on the establishment of an Alumni Committee.

Motion: to Accept Report Bill Wilson Seconded Peter Christie Carried

9. Chair, Fundraising - Jolanta Kupniewska  Jolanta Kupniewska advised the membership that dates had been tentatively set for the TAG Days in the spring. These dates are: o 18 April 2009 o 9 May 2009  Jolanta Kupniewska requested that the information on the TAG Day sites be passed to her in order for the sites to be contact and secured as soon as possible.  Crystal Payne volunteered herself and Bev MacKillop to help contact the sites and secure the locations for the Spring TAG Days.

Motion: to Accept Report Jolanta Kupniewska

Seconded Peter Christie Carried

10. Chair, Maritime Affairs – Fred Herrndorf The Chair of Maritime Affairs was not in attendance. No Report was submitted.

11. Chair, Membership - Mr. Jim Cummings The Membership Chair was not in attendance. No Report was submitted.

12. Chair Property and Maintenance – Roland Vaillancourt  Roland Vaillancourt advised the membership that there was little to no advanced warning of the move into the trailers that took place the previous weekend and that there was concern over the security of Navy League Property  Roland Vaillancourt advised the membership that he intended to perform an audit of the Navy League assets during the Spring to ensure that they are secure.

Motion: to Accept Report Rolland Vaillancourt Seconded Bill Wilson Carried

13. Chair Scholarships and Awards – Jim Burke The Chair of Scholarships and Awards was not in attendance. No Report was submitted.

14. Chair Volunteer Screening - Mr. Arthur Poon The Chair of Volunteer Screening was in attendance. No Report was made.

15. New Business Accommodation  The Vice President provided an overview of the status of accommodation during his report earlier in the meeting.  Roland Vaillancourt stated that there needed to be a formalization of key control for the trailers and currently the Commanding Officers simply have a key and it is not necessary to draw a key from the Commissionaire. With the amount of equipment and Navy League property in the trailer there is concern over the proliferation of keys and the security of the Navy League Property.  ACTION: Corps Chairmen to liaise with Commanding Officers to establish a formal approach to controlling the keys to the trailer and provide this information to Roland Vaillancourt and the Board at the next Navy League Meeting.

16. Next Meeting Date The next meeting of the Board of Directors will be held February 24, 2009 at Dows Lake.

17. Adjournment The meeting was adjourned at 2114 hrs.

7 20 January 2009