CHAIR REPORT Available on Line on DLRR Web Page

DAVID LLOYD REDWAY RUNNERS AGM

Held on Tuesday 13th May 2014

PRESENT: Martin Lawrence, Karen Lawrence, Denise Dillon, William Shippin, Glenn Dickinson, Leigh Steere, Nigel Sheppard, Julie Martin, Kevin Orchard, Spencer Ollington, Diane Gilbert, Chris Amesbury, Shelly Beresford, Veritie Yates, Keith Yates, Ian Stevens, Simon Baker, Jamie Farmer, Mark Smith, Mel Smith, Donna Law, Maurice O’Connell, Sarah Loftus, Sarah Jones, Maria Williams, Tina McGreal, Marcus Knee, Jonathon Clements, Geoff New,

Martin Lawrence opened the meeting by welcoming everyone to the David Lloyd Redway Runners AGM.

CHAIR REPORT available on line on DLRR web page

TREASURERS REPORT available on line on DLRR web page

UKA UPDATE available on line on DLRR web page

First Claim (need to pay for 2014/2015) 59

First Claim (fully registered) 164

First claim (Lapsed) 50

Second claim (fully registered) 53

Transfer needed from current first claim 9

Resigned Member 3

RUN LEAD UPDATE available on line on DLRR web page

Spencer Ollington also gave an update on his recent IY5K time course and the possibility of new courses covering cross country and IY5K daytime course

CHANGE OF CONSTITUTION

It was proposed by Denise Dillon that the club constitution be changed to add Coaching Coordinator to “Officers of the Club” (Clause 6) , seconded by Chris Amesbury and all in agreement. Discussions were had with regard to the need for DLRR Events Coordinator as a committee role and it was proposed by Denise Dillon to remove this role and in the future a new role would be created as and when a need was identified, seconded by Shelly Beresford and all in agreement. Denise Dillon also proposed to change Clause 7 and have DLRR rep as a non voting role on the committee, seconded by Shelly Beresford and all in agreement.

ELECTION OF OFFICERS

Position Nomination Proposer Second Vote Chair Martin Lawrence Leigh Steere Simon Baker Maj in favour

Treasurer Karen Lawrence Leigh Steere Geoff New Maj in favour

Secretary Denise Dillon Chris Amesbury Jamie Farmer Maj in favour

Social & Julie Martin Veritie Yates Mel Smith Maj in favour

Recruitment

Welfare Officer Rena Richards VeritieYates Chris Amesbury Maj In favour

On Line Activity Jamie Farmer Spencer Ollington Diane Gilbert Maj in favour

Membership Sec Nigel Sheppard Veritie Yates Kevin Orchard Maj in favour

Multi Sports Nicola Clarke Spencer Ollington Shelly Beresford Maj in favour

Coaching Veritie Yates Leigh Steere Simon Baker Maj in Favour

Co Ordinator

CHARITIES A vote was taken on a Charity that the club would raise money for during the coming year. Nominations were HULA Animal Rescue, The Henry Allen Trust and The Harry’s Rainbow Charitable Trust. A written vote was taken and the Charity voted on was The Harry’s Rainbow Charitable Trust.

QUESTIONS

Number of runners on a club event The question was raised with regard to when we say a run is too big to be manageable. Members were told that January runs were historically the biggest and these would be kept in an area that could cater for large numbers, situation to be assessed again as and when this arises.

Renewal System. Discussion took place with regard to updating the system, this will be reviewed with the new committee

Charity Donation. The option of having a charity donation that can be made with renewal to be discussed at committee meeting.

Club Event. Members interested in hosting another event i.e. 5/10k. It was explained that this would take alot of organisation and would need a team of people to work on it, an idea to be explored at some point.

Accounts. It was recommended by members that the accounts should be audited due to the large amounts going through the club. To be investigated

Clothing. A new ladies T shirt was shown and available to order now. A children’s tee shirt has also been sourced and will launched when prices and sizes finalised. Members still requesting long sleeve tops and we will get the supplier to keep looking. Club Name. Kevin Orchard proposed that the club name be changed to Redway Runners to get rid of the corporate image we currently have. It was decided that Kevin Orchard and Martin Lawrence would put a proposal together after speaking to relevant parties and email to all members for their consideration, an EGM would be called and a vote to be taken. It was agreed that this should be discussed as soon as possible and a decision made.

Meeting closed at 21.40pm