Welsh Athletics Job Description

Job Title: Head of Operations

Responsible to: Chief Executive Officer

Responsible for: Community athletics across Wales, Operational management of Head office functions

Key interface with: WA General Council, Regional Athletic Councils, WA members, WA Staff Team, Sport Wales

Location: Cardiff International Sports Stadium

Responsibilities: Community athletics and the athletics workforce, liaison with community athletics volunteers across Wales, in regions and clubs

Welsh Athletics administration, governance, human resources and financial administration

Overall Purpose of the role: To drive and implement the strategies supporting community athletics in Wales and to manage the head office functions supporting the organisation

Key Responsibilities:  To drive WA’s response to the Sport Wales Community Sport strategy, including development of the athletics workforce and delivery through the athletics networks across Wales  To act as the key point-of-contact for the General Council  To ensure the smooth operation of WA’s governance structures  To ensure best practice in the management, administration and accountability of the governing body to its members and partners  To manage the external and internal reporting process including governance self-assurance and WA’s organisational self-assessment  To monitor key targets and to drive the continuous improvement in WA operations to achieve those targets  To develop WA’s communication strategy  To lead on risk management and business continuity  To assume budget responsibility for delegated areas  To assume responsibility for additional projects commissioned by the Board of Welsh Athletics  To manage the cycle of activity supporting the AGM  To manage and maintain all corporate policies and procedures  To assume responsibility for Human Resources, setting and managing a performance review process and schedule for all staff  To ensure due focus is given to continuous personal development plans for all staff  To line manage the lead officers of the relevant functional areas  To lead on Equality, Welfare and Safeguarding and Disability and Inclusion  To uphold the organisational values of Welsh Athletics and to ensure the motivation, productivity and welfare of the staff team PERSONAL PROFILE LEADERSHIP Inspires confidence. Creates actionable plans and mileston es. Shows consistency between words and effo rt. Demonstrates integrity, trust and honesty. Has presence. Approachable and encourages creativity and contributions from others.

COMMUNICATION Possesses excellent verbal and written communication skills. Builds and sustains relationships over time. Wins concessions without damaging relationships.

STRATEGIC Has strategic awareness whilst retaining an objective AWARENESS oriented approach to the work in hand. Flexible in approach to changing conditions.

DRIVE AND ENERGY Looks to generate continuous improvement for self and others. Convincing and credible. Creates a good first impression. Manages a variety of tasks at one time by prioritising wisely. Able to remain calm and unflappable under pressure.

Committed to stretching goals, willing to take on and enjoy new challenges. Proactive, acts on own initiative.

PLANNING & DECISIO Excellent personal time planning skills. Is able to differentia N te between those issues that are at their discretion and tho se that must be referred to others. MAKING Well-developed sense of problem solving and solution imple mentation. Organised and logical. INTEGRITY Is fair and equitable, ethical and honest in approach. Treats people with respect. Protects confidential information. Trustworthy. Will adhere to Welsh Athletics policies and demonstrate loyalty to the organisation.

CUSTOMER FOCUSED Strongly customer and stakeholder focused and aware of th eir needs and expectations. Develops and maintains excell ent relationships. Able to operate in a complex environment with multiple stakeholders. EXPERIENCE & Excellent organisational skills and ability to work on own SKILLS initiative.

Ability to work closely with colleagues and external partners to deliver results. Innovative and confident in their ability to contribute to the team and suggest new and smarter ways of working.

Displays sound numeracy and an understanding of basic financial control principles. Experience of working with budgets, including variance reporting and forecasts etc would be an advantage.

SPECIFIC Willing to work irregular hours on occasions, including REQUIREMENTS weekend work.

Demonstrates an understanding of athletics and the function of a sport's governing body. This role profile is not exhaustive. It is intended as an outline indication of the areas of activity and will be amended in the light of the changing needs of the company. EMPLOYMENT BENEFITS

JOB TITLE Head of Operations

SALARY Circa £40,000 per annum depending on experience

TENURE Permanent contract

ANNUAL PAID HOLIDAY 25 days plus 8 Statutory Bank Holidays

HOURS Full Time - 37 hours per week

A flexible approach to working hours is required as evening and weekend working may be involved

OTHER BENEFITS Pension Plan with company contributions currently equivalent to 10% of annual salary (after successful probationary period)

Training & development opportunities

NOTICE PERIOD 3 Months