Application for a One-Off Download

Proposal for a BBC audio podcast

This needs to be completed in full (all four parts), signed off by a Controller, and then sent to the Podcast team, ([email protected]) for implementation, copying Ben Chapman (music networks) or Andrew Caspari (speech & classical networks).

Part 1 – The Pitch

Proposed podcast title:

Editorial proposition:

What will this podcast contain? Why will it work well as a podcast? What will make it stand out?

Most senior person editorially responsible for this podcast at time of launch, and their role:

This person is responsible for ensuring that this podcast follows R&M’s Compliance Policy. Contributing programme(s): (e.g. Coast and Country podcast series consists of both ‘Ramblings’ and ‘Open Country’) Original broadcast network(s): The podcast will go out under this brand. (If more than one network is involved it will be published under “BBC Radio”.)

Who will be tasked with creating and publishing this podcast? (list all)

N.B. You must attend this training course if you plan to publish a podcast : http://academy.gateway.bbc.co.uk/courses/podcasting- with-ibroadcast/13607

Name of Controller or equivalent who is signing off this proposal:

of 6 Part 2 – Clearance (rights & commercial)

You need to confirm at this stage that you have the relevant rights and permissions to offer this podcast, and whether there will be any extra costs associated with this. The Interactive Editor or equivalent should contact the relevant people. You should note the details below:

Checking for commercial value:

Is this content cleared for use in a free public service podcast?

Has Emma Trevelyan / Daniel Miller in R&M Legal and Business Affairs confirmed it has nominal commercial value.

Rights: If your podcast will include any of the following types of content then you need to take the appropriate action before this form can be signed off.

TYPE OF CONTENT WILL YOU ACTION NEEDED (IF YES) ACTION TAKEN? ANY USE THIS? COSTS? Any content made by Drama Comedy and Narrative an independent History made by production company? independents can only be If yes, please give name podcast if the independent of any Indie(s) involved specifically requests this. Other independent programmes can be podcast unless the Business Affairs team have informed the network otherwise. Contributions by talent Are they are comfortable with (e.g. presenters) the proposal?

Actors If your podcast features actors who are performing then this has to be specified and paid for in their contract of engagement.

Writers BBC has podcast rights in scripted content contracted under the RDA (drama) and RAC4 (comedy) may be podcast, and 30 day podcast rights in material contracted under the Publishers Association agreement (readings and adaptations) Commercial recordings can Music from commercial be included in speech recordings podcasts and be available internationally. 30 second clips (60 seconds classical/jazz) Commercial recordings in may be used BUT podcasts which are about restrictions apply. music and/or routinely feature music as a core component of the podcast are restricted to the UK.

Note: Geo-restriction is determined at series level

of 6 and must be agreed before launch. Tracks from Each artist will need to sign a “unsigned” artists one page agreement.

You can find a copy of this here: http://downloads.bbc.co.uk/ra dio/BBC_unsigned_agreeme nt.pdf

Live performances by Restrictions apply. Please signed artists contact Emma Trevelyan / Daniel Miller - Business Affairs to discuss how to proceed.

Library or Specially Will you be regularly using composed music specific pieces of specially composed or library music in this podcast? E.g. a bed or theme tune. If so, please give the name of the composer and the title.

Extracts of works No action needed. Sports commentary Rights restrictions may apply. Do you have the download rights? Just for the UK or globally?

If just for UK this podcast will have to be restricted to the UK. This should be considered carefully. Archive BBC or 3rd party archive? Is the archive fully cleared or cleared for download to own? Other contributors You will need to make them (guests/interviewees) aware that their contribution will be podcast

of 6 Part 3- Set up details

If this podcast is approved we will need various information in order to set it up. Most of this is metadata which will appear alongside your podcast through syndication partners, while other boxes below will help us implement the podcast on bbc.co.uk. It’s important to be as accurate as possible in this section. Tips are provided in italics.

Podcast type The contents of your podcast will affect how you add it in iBroadcast and therefore how we set it up. Please answer the following questions to establish what type of podcast you are creating.

Type 1 Type 2 1. Is your podcast a complete Whole Highlights programme of a highlight package? programme Whole programmes include programmes where the only edits you have made are to remove copyright material (incl. music) 2. Does your podcast only have One brand Multiple brands or episodes from one broadcast brand, no brand multiple brands or no broadcast brand? 3. Does your podcast have episodes One network Multiple networks from only one network or multiple networks? 4. Is your podcast series related to a No Yes foreign language world service network?

If all your answers were in the Type 1 column your podcast is defined as a Whole Programme podcast. This is a podcast series that reflects a brand as broadcast – so an episode to episode relationship all within one brand. This means your podcast series will sit in your broadcast brand page and will inherit the metadata from there (and the episodes will inherit the metadata from the broadcast episode). N.B. The RSS feed will use the medium description.

For this type of podcast series you need to complete sections a, b, f, g, h, j in the form below.

When requesting images you will only need to provide a 1:1 image (3000x3000px with podcast name and network logo on it.)

If any of your answers were in the Type 2 column your podcast series is defined as a Highlights podcast series. This is a podcast series that contains highlights from one or more episode, series that contain programmes from multiple brands or a series that doesn’t have a broadcast page in /programmes (foreign language or non-tx series). These require a new series page to be set up. For this type of podcast series you need to complete all the questions in the form below:

When requesting images you will need to provide a 1:1 image (3000x3000px with podcast name and network logo on it) and a 16:9 image (at least 1920x1080px without a logo). a. TYPE OF PODCAST a What type of podcast do you think you are producing? Type 1 or Type 2 definitions above. b. Does this podcast have to launch on or before a specific date? If so, please specify c. SERIES TITLE

 Needs to convey as must as possible about your series.  Should do exactly what it says on the tin.  Ideally no more than 32 characters inc spaces.

of 6  Do not start series title with “The”  Do not use “podcast” in series title  Series title need not mention “BBC”… d. SERIES SHORT DESCRIPTION

 The first ten words or 50 characters are key, as often only these will be visible.  You therefore need to get key info at the beginning  Maximum 90 characters. e. SERIES MEDIUM DESCRIPTION

 The first ten words or 50 characters are key, as often only these will be visible.  You therefore need to get key info into the first line  Additional detail should include: o Names of presenters o When the original programme goes out o When and how often episodes are added o Likely duration of episodes (if regular)  Maximum 180 characters. f. MASTER BRAND  This must be BBC followed by your network. E.g. BBC Radio 4, BBC World Service  If yours is a pan-network compilation, write e.g. BBC Radio 4 “BBC Radio” g. PID  Please let us know the PID for any brands which are associated with this podcast. You can associate a podcast series with multiple brand PIDs.  You’ll find the PID in the Programme Information Tool (PIT), or on /programmes. h. PROGRAMME PAGE URL

 Please provide the full URL for the BBC webpage on which a listener finds information about your programme.

of 6 i. BBC GENRE Please select the most appropriate BBC genre(s) from this list. You can select up to 3: Genres Children's / Comedy / Drama / Entertainment / Factual / Learning / Music / News / Religion & Ethics / Sport / Weather j. Episode Availability This can be different from the broadcast availability as downloads have different rules to the rest of podcast series.

Please provide a reason

Options below: 7 Restricted due to rights For daily podcasts where the feed will get excessively large 7 where news in particular puts the episodes quickly out of date This is now the norm for weekly podcasts, providing a longer catch 30 up period This is still an exceptional case, extending availability indefinitely Indefinite only where there is value beyond catching up or where particular episode(s) are of permanent value