Dupage AIRPORT AUTHORITY s3

DuPAGE AIRPORT AUTHORITY CAPITAL DEVELOPMENT, LEASING AND CUSTOMER FEES COMMITTEE Wednesday, May 14, 2008 DAA Flight Center Building Suite 200, 2nd Floor Conference Room

The meeting of the Capital Development, Leasing and Customer Fees Committee of the DuPage Airport Authority Board of Commissioners was convened at the DuPage Flight Center, 2700 International Drive, West Chicago, Illinois, 2nd Floor Conference Room, Wednesday, May 14, 2008. Chairman Gorski called the meeting to order at approximately 2:06 p.m. and a quorum was present.

Commissioners Present: Gorski, Gillett, Davis; Commissioner LaMantia arrived at approximately 2:12 pm.

Absent: None DAA Staff Present: Executive Director David Bird; Byron Miller, Director of Operations; Mark Doles, Director of Operations Planning; Dan Barna, Manager of Administration; Pam Miller, Executive Assistant and Board Liaison; Phil Luetkehans, Schirott & Luetkehans. Others: Dan Pape, Crawford, Murphy and Tilly; Press: None

CAPITAL DEVELOPMENT OLD BUSINESS Planning Update Executive Director Bird reported on the following issues: Airport Master Plan: IDOT-Division of Aeronautics has issued a “Notice to Proceed” to the contracted master planning firm, Jacob’s Consultancy and Jacobs Consultancy is now proceeding to do an overall inventory of the entire facility and will compile information for the overall financial plan. Executive Director Bird advised that the anticipated completion date for this process is December 2008 with the first progress reports presented to the Capital Development Committee by Jacobs Consultancy in August or September. Discussion continued regarding the scope of work to be accomplished by Jacobs Consultancy.

Primary Runway Project Update: A meeting was recently held at the FAA Regional Office, involving staff members from the Division of Aeronautics and FAA, Baker Donelson and DAA staff. DOA and FAA are still asking for more in-depth justification for this project as they are not convinced of the need for the project at this time. Staff advised that the Airport Master Plan is now underway and as a part of this process Jacobs Consultancy will review this runway project to provide information to further justify this project. Executive Director Bird advised that the Airport’s 10-year capital plan would be merged into this planning process. Chairman Gorski asked that during the Board Meeting, as a part of the Director’s Report, Executive Director Bird discuss this process and advise that this document will produce the answers to many of the questions about our financial resources and the future of the Airport. Executive Director Bird advised that staff would continue to work with the Division of Aeronautics and FAA to continue to provide justification for the primary runway project. He continued that FAA would possibly look at funding this project more favorably if the Airport Authority is willing to provide additional local funding for part of the project costs. After continued discussion, Chairman Gorski asked if a letter could be prepared stating that the DAA Board would be agreeable to approving resources and funding for this project and Executive Director Bird agreed to prepare this letter.

NIU Proton Therapy Cancer Treatment Facility: On May 8, 2008, as required, CenterPoint has submitted the Development plan for review. Brad Winnick of JJR is providing the technical review of this development plan for the Airport Authority and when completed, this plan will be brought to the Capital Development Committee and to the Board at the June meetings. 1 Proposed Resolution 2008-1366; Authorizing the Ratification of the Execution of Easement Agreements with Commonwealth Edison. Executive Director Bird asked Attorney Luetkehans to discuss this Proposed Resolution. Attorney Luetkehans advised that Resolution 2008-1357 authorizing the execution of an Easement Agreement with Commonwealth Edison was passed by the Board at the March meeting, with the caveat that certain conditions must be met prior to execution, as recommended by the Capital Development Committee. He continued that all of these issues have been resolved and after verification that all conditions were satisfied, Executive Director Bird executed the Temporary Construction Easement Agreement and the Permanent Easement Agreement. Attorney Luetkehans advised that this proposed resolution authorizes ratification of the execution of these documents.

A MOTION was made by Commissioner LaMantia to recommend Board approval for Proposed Resolution 2008-1366; Authorizing the Ratification of the Execution of Easement Agreements with Commonwealth Edison. The motion was seconded by Commissioner Davis and was unanimously passed by roll call vote (4-0).

NEW BUSINESS Proposed Resolution 2008-1373; Authorizing the Execution of an Engineering Design Contract with Reynolds, Smith & Hills for Security Program Enhancements. Executive Director Bird advised that representatives from the Department of Homeland Security (DHS) and the Transportation Security Administration (TSA) have recently visited the Airport to review our security programs and procedures and these federal agencies have rated DuPage Airport’s security programs as among the best in the industry. He continued to discuss areas where security can be further enhanced, mainly with upgrades in fencing and the need for an automated system to control and monitor access to the airfield. Executive Director Bird explained that the proposed contract with RS & H would address these needs with a two-phase process; Phase I would be the study phase; Phase II would consist of the Design Phase, utilizing the findings from Phase I to design the needed security enhancements. He continued to discuss the financial terms of this contract. Attorney Luetkehans then advised the committee that he would not recommend Board approval without more thorough review of the contract. Chairman Gorski advised that this agenda item will be deferred for further review and will be brought back to the Committee at a future meeting.

LEASING AND CUSTOMER FEES OLD BUSINESS None

NEW BUSINESS Proposed Resolution 2008-1371; Authorizing the Execution of a Fire Truck Equipment License with the West Chicago Fire Protection District. Executive Director Bird asked Dan Barna to discuss this license agreement and Mr. Barna advised that in April, the Airport Authority received delivery of the new ARFF Vehicle, which serves as the primary response equipment for aircraft related emergencies. He continued that the currently owned vehicle would also remain at the Airport with both vehicles housed in the fire station located on Airport Property. Mr. Barna advised that the West Chicago Fire Protection District will provide insurance coverage for both of these vehicles and will also provide routine maintenance. He added that the date for termination of this license agreement is coterminous with that of the building lease for the Fire Station.

A MOTION was made by Commissioner Gorski to recommend Board approval for Proposed Resolution 2008-1371; Authorizing the Execution of Fire Truck Equipment License with the West Chicago Fire Protection District. The motion was seconded by Commissioner Gillett and was unanimously passed by roll call vote (4-0).

2 OTHER BUSINESS None

Commissioner Gillett made a MOTION to adjourn the Capital Development, Leasing and Customer Fees Committee Meeting; the motion was seconded by Commissioner LaMantia and was unanimously passed by voice vote. The meeting was adjourned at 2:52 p.m.

Approved at the Regular Board Meeting – June 11, 2008 Gerald M. Gorski, Chairman Capital Development, Leasing and Customer Fees Committee