<Project Name> s3

PRODUCT SPECIFICATION TEMPLATE Version <1.0> REVISION HISTORY [Provide information on how the development and distribution of the Product Specifi- cation Template, up to the final point of approval, was controlled and tracked. Use the table below to provide the version number, the author implementing the version, the date of the version, the name of the person approving the version, the date that particular version was approved, and a brief description of the reason for creating the revised version.] Version Implemented Revision Approved Approval Reason # By Date By Date 1.0 Product Specification draft

of 14 [Insert appropriate disclaimer(s)] Note to the Author

[This document is a template of a Product Specification document for a project. The template includes instructions to the author, boilerplate text, and fields that should be replaced with the values specific to the project.

 Blue italicized text enclosed in square brackets ([text]) provides instructions to the document author, or describes the intent, assumptions and context for con- tent included in this document.

 Blue italicized text enclosed in angle brackets () indicates a field that should be replaced with information specific to a particular project.

 Text and tables in black are provided as boilerplate examples of wording and formats that may be used or modified as appropriate to a specific project. These are offered only as suggestions to assist in developing project documents; they are not mandatory formats.

When using this template for your project document, it is recommended that you follow these steps: 1. Replace all text enclosed in angle brackets (i.e., ) with the cor- rect field values. These angle brackets appear in both the body of the document and in headers and footers. To customize fields in Microsoft Word (which display a gray background when selected): a. Select File>Properties>Summary and fill in the Title field with the Docu- ment Name and the Subject field with the Project Name. b. Select File>Properties>Custom and fill in the Last Modified, Status, and Version fields with the appropriate information for this document. c. After you click OK to close the dialog box, update the fields throughout the document with these values by selecting Edit>Select All (or Ctrl-A) and pressing F9. Or you can update an individual field by clicking on it and pressing F9. This must be done separately for Headers and Footers. 2. Modify boilerplate text as appropriate to the specific project. 3. To add any new sections to the document, ensure that the appropriate header and body text styles are maintained. Styles used for the Section Headings are Heading 1, Heading 2 and Heading 3. Style used for boilerplate text is Body Text. 4. To update the Table of Contents, right-click and select “Update field” and choose the option- “Update entire table”

[Insert appropriate Disclaimer(s)] 3/14 5. Before submission of the first draft of this document, delete this “Notes to the Au- thor” page and all instructions to the author, which appear throughout the document as blue italicized text enclosed in square brackets.]

TABLE OF CONTENTS

of 14 [Insert appropriate disclaimer(s)] 1. PRODUCT [Provide the purpose of the Product SpecificationProduct SpecificationProduct Specification Document. This document should be tailored to fit a particular project’s needs.] The Product Specification document documents and tracks the necessary information required to effectively define the product specification. The Product Specification document is created in order to communicate product specifications to all relevant parties that need to understand what the product is.

1.1 GENERAL SPECIFICATIONS Checkpoint Requirement Sampling

1.2 DIMENSIONS, WEIGHT…

Checkpoint Requirement Sampling

Total product size Total product net weight

[Insert appropriate Disclaimer(s)] 5/14 Page 6 of 14 [Insert appropriate disclaimer(s)] 1.3 ON SITE TESTS

Test name Test description & expected result Sampling

1.4 PHOTOS OF APPROVED SAMPLE(S)

[description]

[photo]

[Insert appropriate Disclaimer(s)] 7/14 2. REFERENCE SAMPLES [Provide information with respect to any reference samples or golden samples that are available, where are they and what to check for. Add this information to the Product SpecificationProduct SpecificationProduct Specification Document.] A reference sample is a sample produced by a manufacturer that is perfect in almost all ways, so that when evaluated it can be tested and receive a high standard review.

Reference sample Identified with… (Label / tag / stamp…) Signed by…

☐ Already in factory ☐ To be sent to inspectors ☐ No ref. sample

3. THE INNER PACKING [Provide information with respect to the product packaging, including general packaging requirements, internal packaging, inserts and labelling. Add this information to the Product SpecificationProduct SpecificationProduct Specification Document including photographs for reference and inspection purposes. Ensure you include all bar codes or unique identification codes.] Product packaging must be of good quality, strong enough to withstand the shocks and loadings normally encountered during transport, including trans-shipment between transport units and between transport units and warehouses as well as any removal from a pallet or over-pack for subsequent manual or mechanical handling. Packaging must be constructed and closed so as to prevent any loss of contents that might be caused under normal conditions of transport, by vibration, or by changes in temperature, humidity or pressure. 3.1 GENERAL SPECIFICATIONS

Checkpoint Requirement Sampling

of 14 [Insert appropriate disclaimer(s)] 3.2 PHOTOS OF APPROVED INNER PACKING

[description]

[photo]

3.3 PHOTOS OF BAR CODES, QR CODES, & ANY OTHER READABLE CODE

[description]

[photo]

Example of a QR code is shown below:

[Insert appropriate Disclaimer(s)] 9/14

of 14 [Insert appropriate disclaimer(s)] 4. THE EXPORT PACKING [Provide information with respect to the product packaging, including general packaging requirements, internal packaging, inserts and labelling. Add this information to the Product SpecificationProduct SpecificationProduct Specification Document including photographs for reference and inspection purposes. Ensure you include all bar codes or unique identification codes.] Product packaging must be of good quality, strong enough to withstand the shocks and loadings normally encountered during transport, including trans-shipment between transport units and between transport units and warehouses as well as any removal from a pallet or over-pack for subsequent manual or mechanical handling. Packaging must be constructed and closed so as to prevent any loss of contents that might be caused under normal conditions of transport, by vibration, or by changes in temperature, humidity or pressure.

4.1 GENERAL SPECIFICATIONS

Checkpoint Requirement

Quantity & breakdown inside export carton

Export carton dimensions

Export carton weight

Export carton quality

Inside protection

Shipping Address Code Example below:

[Insert appropriate Disclaimer(s)] 11/14 Page 12 of 14 [Insert appropriate disclaimer(s)] 4.2 PHOTOS OF APPROVED EXPORT PACKING

[description]

[photo]

[Insert appropriate Disclaimer(s)] 13/14 5. DEFECTS [Provide as much information regarding potential defects on the product as possible, this should include all the packaging. Once you have completed the list of defects you should categorize each of the defects into Critical, Major, or Minor so that the Product Specification template includes as much detail as possible.] Identifying defects helps the suppliers understand the inspection process, and then replicate this process internally to increase chances of acceptance. Once you have a list of defects, you should decide on each one’s category:  Critical defects might harm a user, or do not respect the importing country’s regulations.  Major defects are usually not accepted by end customer, so they would not buy the product.  Minor defects are the slight issues that usually don’t prevent the sale of the product.

Category Description of defect Critical Major Minor

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