Infinite Campus Data Entry for the 2015/16 School Year Closes June 30, 2016

Infinite Campus Data Entry for the 2015/16 School Year Closes June 30, 2016 Any data modifications needed to all student enrollments for the 2015/16 school year must be completed by 5:00 pm on June 30, 2016.

Exit Data for Students The Infinite Campus State Edition Student Information System will be closing for the 2015/16 school year on June 30, 2016. Updates of student enrollment data for year-end reporting must be made by school units for the current reporting year before Infinite Campus State Edition is closed. Homeless status in Infinite Campus: Students who were homeless at any time during the current school year must have the "Homeless Night-time Residence " field filled in on the Enrollments tab in Infinite Campus. Do not remove the homeless status in this field until the following school year, even if the student was homeless for only a short time during the year. Importance of Exiting Students at the end of the school year: The Department's calculation of your school unit's graduation and dropout rates for the current school year will be based on student enrollment data in ICSE. To ensure a successful and timely transmission of data, and therefore accurate graduation and dropout reporting, it is important that school units take the following steps before Infinite Campus is rolled forward to the new school year: A. Check the Start Statuses for the current school year for students in grades 9 through 12. If a student was with you in 2014/15 and 2015/16, be sure the start status for the 2015/16 enrollment record is a code 02 (continuous in same school). Otherwise a Transfer-In could be added if the wrong start status was selected thereby hurting your graduation rate. We hope to have a new report added in ICSE which displays students with incorrect start statuses. More information on this as it becomes available. B. Exit all students who are known to be leaving their schools at the end of the current school year. This is especially important for students in grades seven (7) through twelve (12), in order to avoid issues related to the Dropouts report. C. For Home School students - exit all home school students who are currently enrolled as home-schooled with Exit Code 13 – Transfer to home schooling. If they return in the fall, use the appropriate Start Status to transfer in from Home School. D. Foreign exchange students should be exited with a code 10: Transfer to a school outside of the country. E. All students that were expelled during the year must be exited with a code 19. In addition, all students with this exit code must also have an entry of the expulsion in the Behavior Module of Infinite Campus State Edition. F. Exit high school seniors using the appropriate exit type codes including:  Graduated with Regular High School Diploma (Exit Code 15 - Completed – Graduated);  Students who receive an Adult Ed Diploma or High School Equivalency diploma should be exited with code 23.  Reached Maximum Age for Services (Exit Code 20 - Maximum Age for Services); 1. Students who turn 20 years of age on or before July 1, 2016 must be exited with Exit Code 20.  Transferred to Post-Secondary Education [prior to graduation] (Exit Code 24 - Transfer to Postsecondary); and  Transfer to an Approved Online Curriculum (Exit Code 26 - Transfer to an approved online curriculum). Students must be enrolled in a curriculum from the following approved list: http://www.maine.gov/education/technology/molp/approved.html NOTE: Maine Virtual Academy and Maine Connections Academy are two approved Public Charter Schools. Students that transfer to one of these schools must be exited with a code 12 – Transfer to a public charter school. Do not use exit code 26 in these two scenarios. B. For high school seniors who will be completing their graduation requirements during the summer and after Infinite Campus State Edition is rolled forward, please contact the MEDMS Help Desk after they have completed graduation requirements, and prior to the first day of the following school year. The students’ current enrollment will be updated by the MEDMS Help Desk. Examples of appropriate exit type codes can be found on the MEDMS website at: http://www.maine.gov/education/medms/Data/ExitType/ExitTypeCodes.htm Questions specific to enrollments should be directed to the MEDMS Helpdesk at: [email protected] or 207-624-6896.