Credential Counselors and Analysts of California

Credential Counselors and Analysts of California Board of Directors/Advisory Committee Agenda Tuesday, September 6, 2016 1:00 – 5:00 p.m. Holiday Inn, Sacramento

Call to Order

After a quorum was determined, the September 6, 2016 meeting of the CCAC Board of Directors and Advisory Committee was called to order by President Debbie Brumfield at 1:06 p.m.

BOARD OF DIRECTOR’S PRESENT: Denise Payne, Debbie Brumfield, Jennifer Elemrani, Jenny Teresi, Renee Larson, Tina Torres

PRESIDENTIAL ADVISORY COMMITTEE PRESENT: Myla Adeva, Paul Deal, Rosa Alvarado, Jaci Griffen & Kandi Gravenmier

EXCUSED ABSENCES: Allison Klein has taken a new position that removes her from the Advisory Committee

Approval of Agenda

 D. Brumfield requested approval of the September 6, 2016 Board of Directors & Advisory Committee Meeting Agenda.

Action: A motion was made by D. Payne, seconded by J. Teresi to approve the agenda. None opposed, no abstentions, motion carried, the vote to approve was unanimous.

A copy of the agenda is attached to the minutes.

Approval of Minutes

On June 21, 2016 D. Brumfield requested the approval of the April 12, 2016 minutes via email.

Action: A motion was made by R. Larson, second by D. Payne to approve the April 12, 2016 meeting minutes. None opposed, no abstentions, motion carried, the vote to approve was unanimous. Reports of Officers and Committees A. Immediate Past-President - Denise Payne  Elections Elections are currently ongoing and will close September 30, 2016.  Bylaws & Policies  A clean version of the bylaws was sent to Denise, it includes the updates that were completed and approved last year.  Policies: will continued to be reviewed for changes  They will be posed in Dropbox with track changes for Advisory and Board members to review

B. Vice President for Programs - Jennifer Elemrani • Conference update  Giveaway order was based on an estimate of 900 attendees, but due to late registrations, last year we got 75 late registers, it was suggested we order more than 900 items. It was suggested we order 925 items to allow for late registers.

 Approval of preliminary quotes for giveaways, printing, and graphic artist was presented.  Deadline for CTC to submit presentations to be posted in Drobox is September 19th

C. Registrar - Myla Adeva  Number of Members who have registered for conference IHE = 139 Districts = 544 County = 128 Other = 23 TOTAL = 834

First Time Attendees: 228 Intro to CTC: 339 Advanced: 387 Credential Academy: 225 New Certification: 197

 Issues, problems  Most people not reading instruction which is generating a lot of questions  Checks not being received by deadline date Suggestion for next year: maybe those paying by check will only have the option of registering for early bird registration, all others can pay by credit card

D. Vice President for Membership No new members to report 861 total membership

E. Treasurer - Renee Larson Action items:  Reports were sent out via email by Debbie  Refunds reminders: are done after conference is over, any request submitted after September 1st will need to be approved by the Board

F. Secretary - Tina Torres CTC Highlights will be submitted for approval and disbursement within 1-2 weeks of the CTC meeting

G. Advisory Committee Reports Reports were given by committee

H. President's Report - Debbie Brumfield  Pearson Conference Debbie will be attending and has invited two board members  Building future leadership of CCAC Feedback from Board, having combined meetings with districts and program sponsors An idea was brought fourth that maybe the board members can invite someone to come for one of the meetings as a form of recruitment Another idea, allow more members on the conference committee

Standing Agenda item – Edith Thiessen A. Listserve and website  Purpose of listserve has changed we may need to think of different ways to utilize it, one idea was to present it like a newsfeed  Website up to date, no issues since new spam protection was installed

New Business/ Proposals – Debbie Brumfield  Name Tags Debbie will be looking into ordering name tags for the CCAC Board Members Adjourn:

Next meetings:  CCAC Annual Business meeting: Thursday, October 13, 2016.  Conference Steering Committee Meeting: December 6, 2016 location TBD

Respectfully submitted,

Tina Torres CCAC Secretary

ADDENDUM:

On September 12, 2016 via email the following action item was addressed:

 Approve payment for Double Tree invoice of $3,298.80.