Minutes of the General Meeting of the Riverina and Murray Regional Organisation of Councils

MINUTES OF THE ANNUAL GENERAL MEETING OF THE RIVERINA AND MURRAY REGIONAL ORGANISATION OF COUNCILS (RAMROC), HELD IN THE IAN GILBERT ROOM AT JERILDERIE SHIRE COUNCIL, ON WEDNESDAY 6 TH NOVEMBER 2013 AT 10.00 AM

PRESENT

Albury City: Mr Brad Ferris

Balranald: Cr Steve O’Halloran Mr Robert Rayner

Berrigan: Cr Bernard Curtin Cr Brian Hill Mr Rowan Perkins

Carrathool: Cr Peter Laird Mr Ken Croskell

Conargo: Cr Norm Brennan Mr Barry Barlow

Corowa: Mr Bob Parr

Deniliquin: Cr Lindsay Renwick Cr Ashley Hall

Greater Hume Shire: Cr Heather Wilton Mr Steven Pinnuck

Griffith City: Cr John Dal Broi Mr Brett Stonestreet

Hay: Cr Bill Sheaffe Mr Allen Dwyer

Jerilderie: Cr Terry Hogan Cr Ruth McRae

Leeton: Cr Paul Maytom Mr John Batchelor

Murray: Cr Tom Weyrich Cr John Pocklington Cr Betty Murphy Mr Greg Murdoch

Murrumbidgee: Cr Phillip Wells

Narrandera: Cr Jenny Clarke Mr Ray Pluis

Urana : Cr Patrick Bourke

Wakool: Cr Neil Gorey Cr Anthony Jackson Mr Bruce Graham

Wentworth: Cr Peter Nunan Mr Peter Kozlowski

1 RAMROC Mr Ray Stubbs Executive Officer

WELCOME

The RAMROC Chairman Cr Terry Hogan welcomed all Councillors, Delegates and Guests to the meeting, with a particular welcome to newly elected Mayors Cr Neil Gorey (Wakool Shire) and Cr Patrick Bourke (Urana Shire).

The Executive Officer advised that messages of appreciation had been forwarded to previous Mayors Councillors Alice Glachan (Albury City), Margaret Buntin (Urana Shire) and Andrew Douglas (Wakool Shire).

Letters of congratulations will be sent to recently elected Board Members of LG NSW Cr Denise Osborne (Greater Hume Shire) and Cr Lindsay Renwick (Deniliquin Council)

Letters will also be sent to recently retired General Manager Bruce Corcoran (Corowa Shire) and to Greg Murdoch, who will be retiring from Murray Shire in February 2014

MRRR 1 - APOLOGIES: Cr Kevin Mack – Mayor Albury City Mr Frank Zaknich – General Manager Albury City Cr Fred Longmire – Mayor Corowa Shire Mr Chris Gillard – General Manager Corowa Shire Cr Mick Rutledge - Deputy Mayor Hay Shire Ms Carolyn Upston - GM Murrumbidgee Shire Mr Adrian Butler - General Manager Urana Shire Mr Des Bilske – General Manager Deniliquin Mr Craig Moffitt – General Manager Jerilderie Shire

RESOLVED that the apologies be received and accepted (Moved Murray and seconded Berrigan)

MINUTES OF THE 2012 ANNUAL GENERAL MEETING – HELD AT JERILDERIE ON WEDNESDAY 14 TH NOVEMBER 2012

RESOLVED that the Minutes of the Annual General Meeting held on 14th November 2012 be confirmed (Moved Deniliquin and seconded Carrathool

MRRR 3 – ANNUAL REPORT AND ANNUAL FINANCIAL STATEMENTS FOR 2012-2013

Consideration was given to the Annual Report of RAMROC’s activities for the 12 months period to 30 th September.2013 and to the Annual Financial Statements for the year ended 30th June 2013.

RESOLVED that the Annual Report for 2012-2013 and Annual Financial Statements for the year ended 30th June 2013 be received and adopted (Moved Jerilderie and seconded Berrigan)

MRRR 4 – REMUNERATION FOR CHAIRPERSON POSITION 2013-2014

Consideration was given to a report by the Executive Officer proposing that RAMROC pay an annual fee to the Chairperson to help cover out of pocket expenses incurred in fulfilling the role of Chairperson

RESOLVED that an Annual Fee of $5,000 be paid to the Chairperson for the 2013-2014 term

2 (Moved Griffith and seconded Leeton)

MRRR 5 – ELECTION OF OFFICE BEARERS FOR 2013-2014

The Executive Officer carried out the function of Returning Officer for the election of Office Bearers for the ensuing 2013-2014 term

1. POSITION OF CHAIRPERSON

The Returning Officer advised that he had received one nomination for the position, that being in respect of Cr Terry Hogan of Jerilderie Shire Council

There being no further nominations, the Returning Officer declared Cr Terry Hogan elected unopposed.

2. POSITION OF DEPUTY CHAIRPERSON

The Returning Officer advised that he had received one nomination, that being in respect of Cr Peter Laird of Carrathool Shire Council.

There being no further nominations, the Returning Officer declared Cr Peter Laird elected unopposed.

3. POSITION OF HONORARY SECRETARY TREASURER

The Returning Officer advised that he had received one nomination for the position, that being in respect of Mr Greg Murdoch.

There being no further nominations, the Returning Officer declared Mr Greg Murdoch elected unopposed.

The meeting noted that Greg Murdoch will be retiring from Murray Shire Council in February 2014 and it was agreed that the position of Honorary Secretary Treasurer be therefore reviewed at the 19 February 2014 RAMROC meeting

MRRR 6 – APPOINTMENT OF AUDITORS FOR 2013-2014

Consideration was given to the report by the Executive Officer in relation to the appointment of Auditors for the 2013-2014 term.

RESOLVED that the Stubberfield Group (Accounting and Taxation), 25-31 Nish Street Echuca Victoria be appointed as RAMROC Auditors for 2013-2014 (Moved Carrathool and seconded Greater Hume)

MRRR 7 – MEETING SCHEDULE FOR 2014

The Executive Officer proposed a schedule of RAMROC meetings for the 2014 year

RESOLVED that the meeting schedule for 2014 be as follows:-  Wednesday 19th February 2014  Wednesday 7th May 2014  Wednesday 6th August 2014  Wednesday 5th November 2014 (Moved Hay and seconded Leeton)

There being no further business, the Annual General Meeting concluded at 10.22 am