Hawea Community Association Meeting

DRAFT 1. Dennis √ 2. Ian √ 3. Don

16 June 2015 7:15pm Hawea Community Centre

PRESENT Don Robertson, Dennis Hughes, Rachel Brown, Paul Cunningham, Ian Rae, Doug Brenssell, Barbara Chinn, Sue Rutherford, Errol Carr.

APOLOGIES Mike Thomas, Chris Robertson, Mike Cotter, John Taylor, Dave Sherwood.

MOTION: “That the apologies be accepted.”

Moved: Dennis Hughes Seconded: Barbara Chinn CARRIED

PREVIOUS MEETING MINUTES ACCEPTED

ALTERATIONS => None

MOTION: “That the minutes of the 19 May 2015 HCA Committee meeting be accepted as true and accurate record.”

Moved: Paul Cunningham Seconded: Ian Rae CARRIED

MATTERS ARISING FROM THE MINUTES:

To Do List:

 Dennis & Mike Thomas have not yet met re SH6 L. Hawea turn-off

 Dennis & Rachel have discussed QLDC support for an upgrade of walkway lighting.

 Don has provided Alpine Community Trust with letter of support.

 Meeting with Contact Energy re Foreshore Management Plan arranged for !9 June.

CORRESPONDENCE

Inward:

 19/5 Contact/Weka Web Design Com Fund application form

 21/5 Diana Manson Scott’s Beach water upgrade

 26/5 Ian Greaves Draft Community Plan/District Plan Review

 26/5 Lyal Cocks Confirming QLDC will grant $5000 to HCA

 30/5 Ruth Harrison Final Tracks Network Strategy

1  5/6 Chris Lumsden Donation from Lydia Bradey book launch

 9/6 Ben Elms Hawea Domain

 9/6 Liz Matheson Minutes Destination Hawea meeting (3/6/15)

Outwards:

 24/5 Don Robertson Letter of support for Upper Clutha Community Trust

Follow up:

 Ian to write to Destination Hawea thanking them for the minutes, asking to be kept informed of developments and signalling that HCA will be a party to the decision making about, and eventual payment of the upgraded signage.

MOTION:

“That the incoming correspondence be received and the outward approved”

Moved: Dennis Hughes Seconded: Paul Cunningham CARRIED

FINANCIAL REPORT

Statement of Funds as at 12 June 2015 ANZ Cheque a/c - $ 17,654.16 SBS Deposit - 11,855.92 Plus Sundry Creditors 260.00 (Greenwaste key) Plus Unbanked income 20.00 Less Unpresented Chqs 416.88

Total funds $ 29,373.20

PROJECTS  Monthly income and expenditure noted below

REVENUE RECEIVED SINCE LAST MEETING Members Projects Events Funds Greenwaste 1540.00 SBS Interest 32.64 Donations (to Thursday Grp and ANZAC) 500.00 100.00 Subs 20.00

ACCOUNTS FOR PAYMENT Members Projects Events Funds Southern Planning Group (Ann. Plan) 1724.46 LHPM (ANZAC Construction-Equip Hire) 92.00 Stihl Shop (Foreshore/Thurs Grp) 460.48

2 I move that: 1. The report be received 2. Accounts for payment be approved.

Ian Rae TREASURER

MOTION => FINANCIAL REPORT

“That the Financial report be received and the accounts for payment be approved”

Moved: Ian Rae Seconded: Doug Brenssell CARRIED

Follow-up:

 Ian to discuss with John Taylor the Thursday Group financial request re purchase of tools etc.

OTHER REPORTS  Guardians: Report attached

o Barbara spoke to her report.

 Green Waste Report attached

o Dennis spoke to his report, noting that he, Owen Ford and John McCone were of one mind about the need for the Green Waste operation to ‘lift the bar’ in terms of its health and safety processes. Dennis indicated that it would likely require substantial financial input by HCA ( he gave a rough estimate of $600-1,000) and asked that the Committee approve him, Owen and John producing a proposal re improved health and safety practices to bring to the July meeting. The Committee endorsed what Dennis was suggesting and will await a costed proposal.

 Lake Hawea Community Centre o Doug reported the kitchen is being used for commercial food preparation (cooking) and is thus generating income.  Wanaka Community Board

o Rachel reported that planning work is underway re ‘commercial zone’ in Wanaka, Albert Town and Lake Hawea.

o She suggested that HCA take the lead in a project to get new toilets at the Hawea Domain.

o She noted that the legal process has begun to resolve the Kidd’s Bush access matter.

MOTION = OTHER REPORTS

“That the reports be received.”

Moved: Don Robertson Seconded: Paul Cunningham CARRIED

3 GENERAL BUSINESS

Contact Epic Community Fund  Dennis circulated the application form for the Fund.

 He asked committee members to contact groups/individuals and make them aware of the Fund and direct them to the Hawea Community website.

 Noted that he and Sue would get another issue of HCA UPDATE out the following day promoting the Fund.

Foreshore Management Plan – follow up meeting arrangements  Barbara and Dennis spoke to this and discussed arrangements re the meeting with Contact on June 19th.

District Plan/Community Plan progress report (Paul, Don & Dennis)

 A draft plan was received from Ian Greaves. Don and Dennis provided Ian Greaves with written feedback.

 Dennis and Paul met with Ian and gave verbal feedback and discussed the need to review and update the 2020 HAWEA COMMUNITY PLAN. Thought is being given to committing to a ‘continuing process of updating’ via Community Meetings over the next year or so and first addressing those sections of the Community Plan that have greatest implications for the District Plan Review.

Distribution of monies from HCA financial reserves (Ian)

 Ian advised that after (i), reviewing the HCA’s balance sheet, (ii) taking into account forthcoming expenditure (especially payment for the planner advising and assisting with the Committee’s submissions to the District Plan Review process) and (iii), the various projects the Committee is supporting, he was recommending that $2,000 be distributed to the community at this time.

 After considering suggestions from Dennis, Sue, Paul, Doug, John Taylor and Rachel it was agreed to:

 Grant $1,000 to the Hawea Flat School in recognition of (i), the considerable costs it is facing re the forthcoming musical production and (ii), the Board of Trustees making the school swimming pool available for community use during the long summer vacation ad during evenings throughout the summer. [Follow-up: Dennis to write to the school and inform them of this grant.]

 To allocate up to $1,000 to the Hawea Library for the WW1 display. [Follow-up: Ian and John to meet with Jane (Librarian) to discuss the display area, the mounting of the photographs etc.]

Motion: “That the Committee approve the following two grants, $1,000 to the Hawea Flat Primary School and up to $1,000 to the Hawea Library.”

Moved: Ian Rae Seconded: Paul Cunningham CARRIED

4 Anzac Breakfast: Catering Supplies

* Dennis brought left-over catering supplies to the meeting (6 packets of Instant Coffee, 2/3rd bottle of Rum, 2 bottles coffee essence) and asked for suggestions as to what to do with them.

* Meeting agreed that: (i), Coffee - 3 packets to be given to Community Centre (via Ian Rae), and (ii), 3 packets to be held by Dennis for Community Meetings and monthly HCA meetings. Rum/Coffee essence (for ‘rum coffees): HCA to retain these for the end of year Christmas function and maybe any ANZAC functions next year.

POSSIBLE COMMUNITY MEETING – DISASTER/EARTHQUAKE PREPAREDNESS

 Errol Carr joined the meeting to advise that he is awaiting word from the QLDC and ORC re delivering a workshop on the above. Likely dates for this Saturday morning community meeting (hosted by HCA) will be either 11 July or 18 July. Errol and Paul Cunningham will co-ordinate. HCA has allocated up to $300 for this workshop.

VISITORS (8.30pm)

 Dennis welcomed Graham Taylor, Jenny Moss and Judy Thompson of the Luggate Community Association to the meeting.

 Graham informed the HCA committee of the planning and arrangements for the Centennial of the Red Bridge, and extended an invitation to a re-enactment of the Red Bridge’s 1915 opening on the north-eastern bank overlooking the bridge at 11.00am on Saturday 24 October.

 Graham, Jenny and Judy shared what they have learned about the history of the bridge and left three recently published booklets about the bridge.

Follow-up:

 Graham will send an invitation to the Hawea Community to attend the re-enactment and partake of a centennial dinner to Errol and Sue for inclusion in the HCA UP-Date and the WHAT’S HAPPENING IN HAWEA newsletters.

 HCA to suggest a Hawea person (possibly a descendent of a Hawea settler family) who to speak at the Centennial function. (NB: This matter to be put on the agenda of the July meeting.)

TO DO List

 Dennis & Mike Thomas to meet re possible ‘restricted speed zone’ at the SH6 L. Hawea Turn-off.

 Ian – letter to Destination Hawea

 Ian – thank you letter to Lydia Bradey

 Dennis – inform Hawea Flat School of HCA grant

 Ian & John to meet with Jane (librarian) re grant to Hawea Library

5  Ian & John to discuss Thursday Group expenditure request re purchase of tools

 Errol & Paul – organising July Community Meeting re earthquake preparedness

 Hawea speaker for Red Bridge centennial dinner (agenda item for July meeting)

MEETING CLOSED 9.40pm

NEXT MEETING: Tuesday 21 July

6 GREEN WASTE REPORT [June 2015]

1. Green Waste income: I have given $1,540 of green-waste takings to Ian.

2. Annual mulching of green-waste: Bond Contracting from Invercargill has mulched about 75% of the huge backlog of green waste. Unfortunately, the mulching machine broke down after 3 days and had to be taken back to Invercargill for repair. I’ve yet to have discussions with QLDC but am hoping to negotiate for two mulchings a year and, if that is agreed to, it maybe that the mulching contractor is back around October/November. The quality of the new mulch is satisfactory and it’s cooking away nicely.

3. Note: When speaking with the mulching contractor we (John McCone, Owen Ford and I) learned that, after Invercargill and Gore, our green waste site is the third biggest (in terms of volume of green waste) they work at.

4. Burning of the cabbage tree/flax heap: The amount of flax, toetoe, cabbage tree, and broom being dropped off continues to grow. We have learned not to let the heap get too big and recently John and Owen spent a whole day overseeing a successful burn of that heap – the second burning in just 3-4 months.

5. Concerns: In an upcoming HCA UPDATE I will focus on the expectations and protocols for using the Green Waste centre. Over the past few weeks there have been occasions when a few people have misused the Centre (dropping off rubbish rather than green waste, dumping hard- fill, paying for one trailer load of drop-off and taking in additional loads, and the like). And, one or two are using the Centre without paying for their drop-off. John McCone and I have stepped up our daily surveillance of what is happening at the Centre - and the word is getting around.

6. New volunteers: It’s good to be informing the Committee that I have several new volunteers. I welcome Neal Brown, John Langley, Jim and Sue Adkins, David Paterson, Bruce Sutherland, Lawrence Hardy and Sue Terry to the esteemed ranks of the Hawea Green Waste Saturday volunteers. 7. Health and safety procedures: It’s time to lift the bar in terms of the health and safety procedures at the Green Waste site. I had been thinking about this for some time and, with John McCone & Owen Ford, considering the way we manage and operate the Centre. But, the tragic death of a quarry worker in Canterbury a few days ago ended any prevarication on my part and jolted us into action.

This will require financial expenditure. Before our July meeting I will circulate a proposal (with costings) to implement safer work processes. In brief, the three initiatives that John, Owen and I are looking at are: (i); halting public access onto the site while John and Bruce Horrell are using heavy machinery to push-up green waste; (ii), having liability insurance (especially when conducting approved burns of the flax heap) and (iii), maybe additional signage pertaining to:  the responsibilities of users;  explanations/directions pertaining to where users drive, unload and then exit the drop-off area.

Dennis Hughes

7 GUARDIANS REPORT FOR JUNE 16 MEETING

The Guardians met on Thursday 27th May.

Layby and Craigieburn toilet; John reported that the toilet had not been cleared of surrounding vegetation, and the layby has been used as a toilet. Complaint re freedom camping should be made to Council; John & Barbara inspected both areas on Thursday, including the Deep Bay toilet. The Deep Bay toilet was very clean and the whole area is tidy. Toilet is being used rather than the surrounding ground.

Layby has a great deal of toilet paper lying around

Craigieburn toilet is still not cleared of vegetation, & almost completely invisible.

Erosion Management Plan received from Contact. Dennis says to wait until the Foreshore Management Plan discussion has been finalised.

Erosion profile was provided by ORC.

John Taylor’s report on the Foreshore Management Plan was presented and discussed. Dennis emailed Daniel and reported concerns on the part of the HCA and Guardians about aspects of the Plan. Contact Energy readily agreed to meet with the HCA and Guardians, and that meeting is confirmed for Friday 19 June at 4.00pm. Meeting to include representatives from HCA, Guardians (Don, Mike, & Barbara), & Daniel and Boyd Brinsdon (new manager of Roxburgh, Clyde and Hawea dams).

Dennis confirmed that he had discussed with Boyd the status of Guardians. Guardians are recognised, but Contact is instructed to deal only with HCA. Discussion about how best to change status of Guardians i.e. an autonomous body rather than a sub-committee of HCA (‘affiliated to HCA’). To be decided after discussion with Grant Fyfe.

Discussion about the need for the coffer dam. John thinks it should be demolished; reasons that a breach would be more devastating than a more gradual flood down the valley during unusual lake level rise. Neill Gillespie had remarked that the coffer dam is probably redundant. Further discussion to be shelved until the Erosion Management Plan has been discussed (after the Foreshore Management Plan has been finalised). Dave advised about Contact Energy’s Dangerous Dam Policy, which is to be reviewed and discussed later, with the Erosion Management Plan.

Barbara Chinn