Employee Type: Contract Employee

JOB ANNOUNCEMENT

IRM is implementing educational Project in selected agencies of FATA (Bajaur Agency, Mohmand Agency, Khyber Agency, Orakzai

Agency, Kurram Agency and FR D-I-Khan), to improve the quality of reading in public schools in FATA, supporting primary school students & teachers to enhance reading skills. This goal will be supported by the mutually-reinforcing components of teacher education, professional development (PD) and systems reforms. Applications are invited for the positions below:

Joining / Availability: With immediate effect Following staff is required:

S.N Vacant Position Qualification, Experience & Primary Role District/ No.of Travel Requirements Location Positi on 1. Advisor Qualification  To support provincial HoO for Peshawar 1 Programme Master’s degree in implementation of project activities Coordination international development, effectively in the districts of FATA. business administration, Social  Provide the advisory role to oversight to Sciences or related field. “program and operations staff” charged Higher qualifications in with implementing the proposed project Education discipline shall be in FATA. preferred.  Work closely with the project Director and Provincial HoO and team to Experience assure appropriate monitoring and  At least 12 years of overall evaluation system are maintained to experience in national or increase quality and program international level appropriateness over time. large/complex programs/set ups  Under the guidance of the Project preferably funded by Director, oversee the implementation of international donors like USAID the technical program and ensure that it etc. accords with the work plan approved by  At least 5 years of experience on USAID. similar like or senior lead  To keep the track of the progress in line positions in international with a work plan of provincial and district organizations/projects exhibiting teams due to long distances and security management exposure challenges, keep the senior stake holders  Experience with projects to aware about these challenges and supporting Education Sector- suggest the solutions for smooth teacher training, reading implementation towards the instructional and supplemental achievement of project achievements. material development, or  Having close working relation with the education system management senior management of all core partners will be preferred (PRP) for smooth implementation of project activities.  Sharing/ highlighting the best practices Other Skills and success stories of PRP FATA with  Excellent written and oral senior management of PRP and USAID to communication skills in English develop a soft image of performance of required IRM in the challenging environment.  Strong negotiation skills and the  To protect the stake/ image of IRM and ability to develop relations with provincial implementation team at FATA local counterparts, donors, and among the other partners and senior other stakeholders leadership.  Effective leadership skills to  To have close linkages with other manage diverse teams under a provincial offices to share the good work matrix structure of FATA with them and coordinate with  Able to measure team them for learning from each other’s performances and take successes and challenges. appropriate actions to achieve  Any other task assigned by the Project objectives. Director & Chief Executive Officer IRM.  Demonstrated experience required in leading teams and/or managing an office with a diverse staff  Demonstrated experience required in building organizational capacity, designing and implementing change initiatives  Demonstrated systems and process analysis skills and experience in managing large programs based on monitoring and evaluation and other reporting systems.  Demonstrated innovation and success in staff capacity-building and in participatory, flexible, and gender-sensitive programming and implementation  Solid understanding of FATA, with previous experience in FATA preferred 2. Head of Office Qualification  Provide leadership and oversight to Peshawar 1 Master’s degree in program and operations teams charged international development, with implementing the proposed project business administration, Social in FATA; Sciences or related field.  Represent IRM/PRP on forums Higher qualifications in (Government/Non- Education discipline shall be Government/Institutional Donors) where preferred. Education related initiatives are discussed and share Pakistan Reading Project Experience contributions and ensure visibility and  At least 12 years of overall branding of PRP. experience in national or  Ensure that all reporting requirements international level are met as per timelines, quality and large/complex programs/set ups follow up actions are taken. preferably funded by  Take lead in Advocacy and networking international donors like USAID initiatives identified at Central office and etc. regional office level and engage other  At least 5 years of experience on senior team members to be part of the similar like or senior lead process. positions in international  Engage District and provincial level organizations/projects exhibiting government officials (District management exposure Management Group, Directorate of  Experience with projects Education, Education Secretariat, supporting Education Sector- Directorate of Curriculum and Teachers teacher training, reading Education, Provincial institutes for instructional and supplemental teachers education , Provincial Text book material development, or board, Law and order agencies, Chief education system management Minister Secretariat and other will be preferred government stakeholders) for the smooth Other Sills project activities.  Create an enabling environment where  Excellent written and oral staff follow organizational values and communication skills in English perform to contribute towards PRP under required well implemented performance management system to Increase  Strong negotiation skills and the efficiency and accountability within the ability to develop relations with provision of Program, operations and local counterparts, donors, and financial support services through a focus other stakeholders on capacity building, policy compliance  Effective leadership skills to and identifying areas of improvement in manage diverse teams under a organizational processes work flows. matrix structure  Develop a development strategy for staff  Able to measure team that will allow them to perform to their performances and take potential;  Directly oversee administrative functions appropriate actions to achieve such as HR, finance, security, logistics, objectives. etc.;  Demonstrated experience required in leading teams and/or managing an office with a diverse staff  Demonstrated experience required in building organizational capacity, designing and implementing change initiatives  Demonstrated systems and process analysis skills and experience in managing large programs based on monitoring and evaluation and other reporting systems.  Demonstrated innovation and success in staff capacity-building and in participatory, flexible, and gender-sensitive programming and implementation  Solid understanding of FATA, with previous experience in FATA preferred 3. Regional Qualification Major Responsibilities: Peshawar 1 Professional Masters degree in education or Development related field, experience with Technical Coordinator reading or teacher training projects preferred;  Provide leadership and oversight to regional office technical team in rolling Experience out project activities;  At least seven years of  Liaise regularly with technical leads in the professional experience in the central project office to ensure that education sector, preferably project activities are in keeping with the with non-governmental overall project vision and maintain a organizations; harmonized approach;  At least two (02) years of work  Feed information back to the central experience with USAID funded project office to assist in ensuring projected of similar cadre. flexibility of project activities and approach; Other Sills  As necessary, design and/or roll out  Familiarity with the regional monitoring and evaluation systems to context; ensure regular data collection, quality  Demonstrated monitoring and assurance, and reporting;  Travel to field sites and district offices to evaluation and implementation oversee implementation and monitoring experience; of project activities;  Experience in literacy related  Identify technical assistance needs and projects of USAID is preferred. communicate them to the central project  Strong leadership, staff office; management, performance  Assist in preparing annual regional office management and capacity work plans and budgets and project building skills; reports;  Abilities to coordinate well with  Promote the capacity building of staff, diverse individuals and teams partner organizations, and stakeholders; and to negotiate effectively with  Liaise with Departments of Education, colleagues and stakeholders to university partners, private sector, and achieve results; other stakeholders to align priorities and  Previous experience working in promote cooperation; USAID-funded programs  Ensure adherence to project work plans preferred; and Performance Management Plans;  Strong communication skills,  With the Head of Office, represent the both oral and written; project at regional and district level coordination bodies.

Reading Quality

 Oversee Urdu reading component quality of project pre- and in-service teacher training programs.  Monitor, evaluate and assess progress of implementation of reading interventions in the region / province and suggest remedial measures for effective implementation of Urdu reading program.  Contribute to developing reading material and other equipment.  Support HEC, DoE and other relevant authorities in identifying issues and needs of schools and particularly in reading context.  Collaborate with other professional staff to address needs and issues identified.  Support regional / provincial education authorities (DoE, BoC, PITE, and Textbook Boards) in effective implementation of Urdu reading strategies.  Assist senior managers in preparing work plans and event calendars.  Provide feedback to senior management and provincial authorities on progress of Urdu reading program.  Maintain appropriate records and prepare periodic progress reports.  Represent the project in meetings, workshops and seminars as assigned.  Conduct training workshops and other professional development activities for regional / provincial staff.  Collaborate with professional staff and other stakeholders to ensure that professional development activities meet quality standards outlined by the project.

Teacher Training

 Provide leadership and oversight to teacher training team for both pre-service and in-service training programs  Plan and lead implementation of teacher training activities in the region  Liaise with cooperating government and private institutions for implementation of activities  As necessary, design and or roll out monitoring and evaluation mechanisms to ensure regular data collection, quality assurance, and regular reporting  Travel to field sites and district offices to oversee implementation and monitoring of project activities  Identify technical and operational needs and communicate them to the head of office and/or head of office  Contribute to capacity building of teacher training staff  Assist head of office in preparing annual regional office work plans and budgets  Contribute both qualitative and quantitative reporting  Ensure adherence to project work plans and performance management plans.

Coordination  In coordination with supervisor, carry out appraisals for staff in the department  Act as audit coordinator and assist the auditors during their audit process and provide them the required information and record. 4. Policy & System Qualification  Assist in reviewing current education Peshawar 1 Manager Master’s in Education / Social policies at National / Provincial level. Science from a recognized University  Assist in preparing component work plans to support provincial authorities in Experience developing teacher education strategies, Minimum 2 years of relevant materials, certifications, teacher mapping experience preferably in an INGO and capacity building of teacher. Other Sills  Organize dialogue among stakeholders of  Demonstrated knowledge of HRIS the project including Govt. counterparts and EMIS systems to identify any possible revisions needed  Knowledge of Pakistani education in the current policy. system both at national and  Coordinate with Provincial Education provincial level Departments to establish Provincial  Strong interpersonal skills and Technical Steering Committee, assist in proven ability to work under organizing meetings. pressure with colleagues,  Support relevant forums and bodies in consultants, and stakeholders order to prepare recommendations for from diverse backgrounds policy change.  Good organizational and public  Facilitate proceedings of meetings of relation skills relevant forums, committees or bodies.  Experience in working with USAID  Facilitate dissemination of funded projects desirable recommendations prepared to  Good report writing skills appropriate authorities.  Assist Policy and System Coordinator in preparing work plans and monthly event calendars.  Collect relevant data and prepare progress reports for ‘Policy and System Component.’  Support respective Department of Education to develop / strengthen HRIS and EMIS for better decision-making at Provincial and District level.  Represent the project at various meetings / forums as assigned. 5. M&E Coordinator Qualification  Responsible for consultation with field Peshawar 1 Master Degree (preferably in project staff to identify needs data IT/computer science/Social collection tools and systems. Sciences)  Design various data collection tools based on output level indictors in consultation with respective program staff, region Experience based M&E coordinators and Sr M&E  At least 5 years technical advisor. experience in M&E with  Lead data collection process and ensure INGO preferably USAID high-quality data is collected in project accordance with the agreed time plan  Experience in working on and data collection strategy. In PakInfo and TraiNet cooperation with the Sr Project Staff, region based M&E coordinators, analyze  Extensive experience in the and summarize data, and help ensure design, development and high-quality reporting for regular, interim implementation of complex, and final report Large monitoring systems  Responsible to make sure USAID data  Experience on data analysis quality standards are met, data flow at by using SPSS and Epi Info various levels (head office, field offices),  Good report writing skills evidences are collected according to set criteria and documentation is completed. Other Sills  Assist Head of Office/Senior M&E Advisor  Monitoring & Evaluation to finalize and standardize data collection tools, processes and systems.  Data analysis  Assist Head of Office/Senior M&E  Data Quality Advisorto develop policies, practices and procedures that properly manage the full data lifecycle of project database.  Regularly work with project staff and province/region based M&E coordinators to identify various M&E need to assess project progress and performance regularly and also on need basis.  Weekly follow up with identified project staff to ensure regularly data collected, verified and entered in project database.  Communicates directly with Sr. program staff and province/region based M&E coordinators to ensure that requirements and needs of project reporting are understood fully.  Analyze Project staff’s requirements from Project database and translate into appropriate and effective technical solutions in consultation with M&E staff.  Design training on project database for identified project staff; how to collect, enter and analyze data on weekly and monthly basis.  Build capacity of identified project staff to use data collection tools and project data base.  Conduct follow up of each training conducted on M&E and provide on job training according to project needs.  Design training/s on various identified M&E needs e.g. data analysis, Participatory Rural Appraisal (PRA), SPSS, Writing success stories, field monitoring.  Responsible for designing trainings on data management and analysis based on project staff and M&E needs  Responsible to ensure that data management and analysis needs of various project staff are identified and addressed.  Provide technical support M&E related issues to project staff as necessary.  Any other task assigned by supervisor Other M&E Tasks,

 Closely work with project staff to develop monitoring plans and assist Sr. M&E advisor/Head of office to compile and finalize overall project Monitoring Plan for PRP.  Ensure monitoring and evaluation systems are well maintained and fully functioning throughout the project duration and adjusted when required by changing program needs.  Develop weekly and monthly work plans with field project teams. Track the team’s ability to deliver on the plan and report back to the team each week.  Work closely with entire M&E team to establish coordinated data collection processes, standards for the entire project as required meeting monitoring, evaluation and reporting needs.  Assist in updates weekly, monthly, quarterly report for donor. 6. Professional Qualification Major Responsibilities Peshawar 1 Development Masters in Education with focus on Technical language teaching, Urdu teaching Officer  Assist RPDC in rolling out project specialization preferred activities;  As necessary, assist in designing and/or Experience rolling out monitoring and evaluation At least 3-5 years of work systems to ensure regular data collection, experience with international quality assurance, and reporting; development organizations  Travel to field sites and district offices to Other Sills oversee implementation and monitoring of project activities;  Extensive knowledge of  Assist in identifying technical assistance Pakistani education system needs and communicate them to the both at national and central project office; provincial level  Assist in preparing annual regional office  Proven experience of work plans and budgets and project training of teacher and/or reports; training of trainers in  Assist in promoting the capacity building primary language teaching of staff, partner organizations, and stakeholders.  Knowledge of interactive Reading Quality teaching skills for primary level  Assist in Monitoring, evaluating and  Experience of conducting assessing progress of implementation of interactive training reading interventions in the region / sessions / workshops province and suggest remedial measures  Strong interpersonal skills for effective implementation of Urdu and proven ability to work reading program. under pressure with  Assist in collaborating with other colleagues, consultants, and professional staff to address needs and stakeholders from diverse issues identified. backgrounds  Assist senior managers in preparing work  Good public relation skills plans and event calendars.  Maintain appropriate records and  Strong written, verbal and prepare periodic progress reports. communication skills in  Assist in conducting training workshops English and Urdu. and other professional development Knowledge of local language activities for regional / provincial staff. preferred  Provide support as needed  Good analytical skills Teacher Training  Good report writing skills  Assist in liaising with cooperating government and private institutions for implementation of activities  As necessary, provide support in designing and or rolling out monitoring and evaluation mechanisms to ensure regular data collection, quality assurance, and regular reporting  Travel to field sites and district offices to provide support in implementation and monitoring of project activities  Identify technical and operational needs and communicate them to the RPDC  Contribute to capacity building of teacher training staff  Assist RPDC in preparing annual regional office work plans and budgets  Contribute both qualitative and quantitative reporting  Ensure adherence to project work plans and performance management plans. 7. Assessment Qualification  Analyse the existing reading assessments Peshawar 1 Manager Master’s degree from an accredited and results including Pakistan’s Annual university in international education, Status of Education Report (ASER) and research methods, or other related USAID’s Early Grade Reading Assessment field, or additional years of (EGRA) for the region; experience in the education or  Coordinate with Assessment Specialist research, evaluation, and learning and authorities to design provincial field; reading assessment tools that gauge students’ performance against existing Experience standards and those developed in  Experience of working on partnership with the project; EGRA (Early Grade Reading  Conduct workshops with Department of Assessment) and Education officials to draft provincial development of other assessments, informed by existing reading assessment tools. assessment and standards; Additional relevant  Provide support to provincial experience such as working governments to design and conduct with NEAS/PEAS standardized reading assessments and (National/Provincial use the findings for informed decision Education Assessment making; System) would be a plus;  Knowledge of SPSS and  Support piloting of draft reading databases management assessments including logistics and data entry, analysis, and interpretation;  At least 3-5 years of  Lead workshops to revise reading experience in implementing assessments to reflect analysis of pilot and analyzing quantitative results; and qualitative assessments  of learning outcomes Ensure cohesion with other education policy, systems, and standards;  Ensure that education assessment Other Sills systems support is technically sound and  Demonstrated coordination effective in reaching program targets; with government  Coordinate with Provincial Assessment institutions Authorities to develop and implement an  Strong analytical report assessment strategy; writing and presentation  Organize workshops for provincial skills assessment authorities to identify and  Experience with address system needs, outline action international non- plans, and set goals. governmental organization preferred  Familiarity with the regional context 8. M&E/Communicatio Qualification  Assist national M&E team to identify Peshawar 1 n Officer Master Degree in social sciences various sources of data, facilitate (preferably in data compilation from all provinces / Communication/Media studies or regions, make sure data quality public relations/) (validity and reliability), and establish information needs as per Experience requirements of the project and  At least 2 to 3 years technical experience in M&E internal data management. and communications  Work closely with Regional & preferably with INGO. National M&E team and make sure  Experience of that complete and accurate communications within a information is available for high profile global reporting. organization and utilizing a  Assist in preparing data charts, range of new and traditional summaries and visuals for reports, media. management & donor presentations and other data queries.  NGO experience and  knowledge of donor Support national M&E Team to requirements timely collect and report performance data against PMP Other Skills Indicators and reporting portal. Proven personnel mana  Assist in data cleaning, data duplication controls, and ensure data quality through spot checking and comprehensive reviews on regular basis.  Assist M&E team to collect data evidences for all PRP activities and follow up with provincial / regional M&E teams.  Inform M&E staff of significant issues and developments with regards to data discrepancies and gaps, and offer recommendations for possible courses of action.  Participate in M&E workshops, and other capacity building related activities.  Contribute to team efforts by accomplishing related results as needed.  Provide feedback to improve data collection tools and SOPs related to data processing and manage data from collection to final reporting.

Any other task assigned by the supervisor 9. M&E Officer Qualification  Assist national M&E team to identify Peshawar 1 University Graduate Degree various sources of data, facilitate (preferably in Information data compilation from all provinces / Management/Social Sciences) regions, make sure data quality (validity and reliability), and Experience establish information needs as per  At least 3-4 years work requirements of the project and experience in Monitoring & internal data management. Evaluation preferably with  Work closely with Regional & USAID funded projects. National M&E team and make sure Other Skills that complete and accurate  Proven personnel information is available for management, reporting. administration and  Assist in preparing data charts, experience of large summaries and visuals for reports, operations management & donor presentations and other data queries.  Support national M&E Team to timely collect and report performance data against PMP Indicators and reporting portal.  Assist in data cleaning, data duplication controls, and ensure data quality through spot checking and comprehensive reviews on regular basis.  Assist M&E team to collect data evidences for all PRP activities and follow up with provincial / regional M&E teams.  Inform M&E staff of significant issues and developments with regards to data discrepancies and gaps, and offer recommendations for possible courses of action.  Participate in M&E workshops, and other capacity building related activities.  Contribute to team efforts by accomplishing related results as needed.  Provide feedback to improve data collection tools and SOPs related to data processing and manage data from collection to final reporting.

Any other task assigned by the supervisor 10. Operations Qualification Major Responsibilities Peshawar 1 Coordinator Master’s in Supply Chain, General Administration Responsibilities: Business management  Assist the heads of office in the implementation of administrative Experience systems and procedures in their  At least 5 years experience respective offices. of operational support or  Update/design office and staff management of multi-sector administrative procedure necessary; humanitarian relief or  Ensure that all leased properties conform development projects in to health and safety standards; Asia or similar context;  Acts a focal point for Government liaison preferably at senior level on visa, work permit, agency registration, positions and other related government  NGO experience and requirements related to administration knowledge of donor  Procurement Management requirements  Responsible for Due Diligence checks Other Skills (supplier references, site visits, historical  Proven personnel data, anti-terrorism compliance) for management, Authorized Suppliers and Contracted administration and Suppliers. experience of large  Manage Contracted and Authorized operations Suppliers in terms of quality, delivery time, value for money, etc.  NGO experience and  knowledge of donor Conduct regular market surveys in key requirements procurement categories to ensure that IRM is receiving best value for money.  Willingness to travel in very  Monitor Procurement records both local remote and war affected and international procurement to ensure areas under adverse that each procurement request is fully conditions and clearly documented according to IRM  Ability to work under policy pressure, long work hours, Warehouse and Inventory Management and heavy workload.  Ensure that full and accurate inventory  Ability to independently records are maintained. organize work and prioritize  Undertake (documented) monthly and tasks. ad-hoc physical inventory checks.  Self-motivated, honest,  Conduct documented quarterly job highly responsible, and performance reviews of Warehouse staff, punctual. providing appropriate feedback. Fleet and Transport Management  Ability to work both  to design a suitably staffed and equipped independently and as part of transport function to support the IRM’s a team. vehicle operations and policies.  Flexibility, adaptability,  Ensure that all vehicles are secure when culturally sensitivity, sense not in use. of humor  Be familiar with local regulations / laws. Facilities Management  Ensures an effective and efficient facilities management including fully equipped, fully operational and highly maintained facilities, including office building, premises and Guest Houses  Oversee and provide all the technical support required for the facilities staff and the function of IRM reception area, including receptionist, visitors lounge, visitors tags and intercom system  Ensures effective and efficient contract management for properties and service agreements with landlords, including, payments, renewal, and prober tracking for rent and security deposits in coordination with Finance and procurement department.  Review adequacy of space requirements and identify appropriate office and staff housing facilities as needed and requested.  Establish filing system/location for program and office files and manage the archives record storage according to the donors and host government regulations Facilities Supplies  Ensures efficient and effective management of office supplies and consumables; track, control and monitor trend of consumption, timely replenishment and regular reporting.  Ensure IRM facilities are equipped with fire fighting equipments and first aid kit.  Manage and control the payment of utility bills for IRM facilities (regional & district) and keep tracking for all locations and payment costs and dates. Budget & Finance.  Participate and get involved in operational budgets review for the country administrative cost to ensure all different Admin activities are catered for.  Keep track for Administration budgets and commitments in coordination with procurement and finance departments

Others:  Identify local legal consular and contract her/him  Manage IRM General Staff meetings  Manage all facilities staff, such as cleaners, guards, cooks, maintenance staff  Arrange for all arrival and departure pick up and drop off from and to ports and submit timely transport requests to Supply Chain  Proactively develop the skills of IRM staff to understand and utilize Supply Chain tools and services to design and implement quality programming.  Ensure all Supply Chain/Admin staff are aware of and in compliance with IRM procurement, asset and stock management, transport, communications, etc, in order for them to clearly share this information.  Ensure monthly Supply Chain reports are submitted. Review and follow up as necessary. 11. HR Manager Qualification Major Responsibilities: Peshawar 1 Bachelor’s and/or Master’s university degree in HR Job Summary: The HR Manager is management, Business responsible for managing the HR functions Administration, Law, or related field. including staff recruitment, contracts management, staff skills development, Experience performance management, orientations,  5-8 years progressive staff grievance handling and benefits experience as an HR administration. In consultation with generalist, including Operations Coordinator the incumbent will recruitment, performance work closely with all program managers on management, human resources matters. compensation, training and development and HR The successful candidate will build HR Administration. capacity and infrastructure in the Quetta and district offices to ensure efficient and  Minimum 2 years’ effective support for employees throughout experience managing and the Pakistan Reading Project. The HR mentoring HR staff. Manager will adapt and implement Global  Professional experience with HR initiatives and practices and serve as an INGOs/NGOs and/or advisor to maximize staffing resources and international experience is a performance, promote a positive plus; interest in organizational culture, minimize risk and humanitarian field is ensure economy and efficiency of work preferred processes. Other Skills Specific Responsibilities  Exposure to Applicant Tracking systems and global  Implement IRM’s HR Policies and recruitment preferred. Procedures and ensure all Generalist HR activities are carried-out in  Top-tier presentation and adherence to these standards. communication skills; ability to convey information  Work with Operations Coordinator effectively and solid to determine workforce needs, experience providing identify human resource and training and staff competency gaps, and devise a development development and workforce plan to  Proven sense of professional facilitate nationalizing roles and staff discretion, integrity, and retention. ability to manage situations  Oversee full-cycle recruitment diplomatically and to process and directly recruit senior- effective resolution level positions; Develop candidate  Excellent management, rosters, employ traditional sourcing interpersonal and strategies, actively network and negotiation skills and a employ innovative, creative demonstrated ability to recruiting methods to hire the best promote talent. harmonious/cohesive  Review and approve job position teamwork, in a cross cultural requests, job descriptions and make context. recommendations for ensuring  Proven ability to plan long- accuracy and consistency. term, organize priorities and  Manage the performance work under administrative management process including and programmatic pressures creating a plan to manage annual with detail orientation and reviews, conducting training on goal- professional grace setting, utilizing budgets to organize  Diplomatic and strong development activities and working acumen in establishing one-on-one with employees. positive working  Carry-out daily HR-related relationships with administrative duties such as employees and all other updating contracts, generating stakeholders to maximize employee reports and executing cooperation and compliance-related activities with all productivity existing legal and government  reporting requirements.  Spearhead internal staff communications, team-building and employee engagement activities.  Provide assistance to supervisors in determining appropriate disciplinary plan of action  Manage employee relations with professional grace; Lead investigations to resolve issues/conflict in the workplace.  Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner and meets all legal and labor regulations and requirements.  Manage exit management procedure to ensure seamless and positive transition for departing employee  Manage benefit plans and communicate updates.

12. IT Officer Qualification  Assist in managing the design, Peshawar 1 Microsoft IT Infrastructure development and installation of certification such as MCSE or MCITP information systems ie IT are essential infrastructure, application Candidate with CCNA certification infrastructure, mailing systems, would be preferred operation and related services in Experience collaboration with the IT  At 1-2 least years’ department, in order to ensure experience in similar compatibility with existing position, preferably with an systems. INGO, or multi-sector  Assist in administrating the office humanitarian relief or Active Directory user --development projects. environment and coordinate with Operations Coordinator and/or IT Coordinator for determining levels of user access.  Provide technical documentation of all system architecture in use and in development, including network diagrams and Active Directory schema and group policies.  Review internet connectivity and computer hardware to be compliant with minimum standards in a timely manner.  Configure, deploy and maintain all network equipment for offices and field sites; configure all intra- office network protocols in use. 13. Admin Assistant Qualification Major Responsibilities: Peshawar 2 Bachelor’s in a relevant discipline Specific responsibilities will be assigned to Experience each member of the administration unit  At 1-2 least years’ covering the functions below. experience in similar position, preferably with an  Air ticketing for Quetta and INGO, or multi-sector Islamabad Staff. humanitarian relief or  Hotels rooms reservations for staff --development projects.  Assistance in processing  Proven experience of procurement cases administration and  experience of large To maintain supplies inventory by operations. checking stock to determine inventory level also to make Other Skills availability of supplies on staff  NGO experience and request; placing and expediting knowledge of donor orders for supplies; verifying receipt requirements. of supplies.  Assistance in scrutinizing operational advance adjustments received from field offices  Support in administrative compliance with different departments at head office.  To communicate with field staff for routine activities  Maintaining proper record of various documents;  Assisting in compilation of IRM information for database;  Preparing various documents, drafts and reports etc;  Assisting in designing the training event with training coordinator;  Any other task assigned by Supervisor/ Chief Executive Officer.

14. Drivers Qualification  Pick and drive IRM- Pakistan Reading Peshawar 4 Basic education, preferably upto Project staff and guests to appointed Matriculation destinations within given timeframes, as directed. Experience  Check vehicle daily to ensure that  2-3 years’ work experience the vehicle is maintained in good  Previous experience of condition; perform minor and working in an international routine maintenance on assigned setting is preferable vehicles; identify and report maintenance problems to the Other Sills Administration Officer, as required. Valid drivers' license  Ensure the safety of passengers through safe driving practices, including but not limited to:  Using a seat belt and reminding passengers to use seat belts  To main logbook on regular basis;  Driving within speed limits and in accordance with traffic regulations  Driving defensively and courteously  Maintain the cleanliness of the interior and the exterior of the assigned car.  Assist passengers with carrying parcels and loading and unloading the vehicle.  Make sure the prompt reporting to supervisor of any damage or repair needed to the assigned vehicle/maintaining of accident reports and informing the supervisor about any such incident  Run errands, as directed.  Participate in professional training and development activities, as needed or requested.  Perform other duties, as needed or requested. 15. Cook Qualification  Prepare food and service main Peshawar 1 Basic education, preferably upto meal, snacks, cakes etc., in Matriculation accordance with specified menus  Check quality and quantity of Experience stock received and notify Previous experience of working suppliers of deficiencies in an international setting is  Washing and cleaning of floors, preferable crockery, utensil, work surface and other kitchen equipment’s to ensure that the necessary hygiene and health and safety standards are maintained in the kitchen and dining room as appropriate  Ensure that the appropriate clothing, including head wear, is won at all the times  Any other task assigned by the Project Coordinator & Chief Executive Officer 16. Cleaner Qualification  Clean building floors by sweeping, Peshawar 1 Basic education, preferably upto mopping, scrubbing or vacuuming Middle  Gather and empty trash  Clean windows, glass partitions, or Experience mirrors, using soapy water or other  Previous experience of cleaners, sponges , or squeegees; working in an international setting is preferable  Service, clean, or supply restrooms;  Dust furniture, walls, machines or Other Sills equipment  Responsiveness to direction  Clean and polish furniture and and willingness to learn fixtures  Good attitude and personal  Any other task assigned by the hygiene is a must project director & Chief Executive  Demonstrated cleaning skills Office IRM 17. Office Boy Qualification  Answering telephone calls taking Peshawar 2 Basic education, preferably upto and delivering messages; Matriculation  To make photocopies of documents  To open and close offices on a daily Experience basis Previous experience of working in an international setting is preferable  Responsible for the cleanliness of office Other Sills  Monitoring the use of equipment  Responsiveness to direction and supplies within the office; and willingness to learn  Coordinating for the maintenance  Good attitude and personal and repair of office equipment; hygiene is a must  Collecting and distributing couriers  Demonstrated cleaning skills or parcels among employees and opening and sorting emails;  Any other task assigned by the supervisor & PD. 18. Security Manager Qualification  To promote the development of Peshawar 1 Relevant education degree or appropriate security information certification, in Social Sciences or networks relevant to all IRM teams Security. working in KP.  To support managers/teams in Experience collecting and disseminating Security professional with NGO and/ relevant security information thus or UN security background and of enabling line management to highest moral and professional manage security and safety integrity. effectively. This includes the security level and its implication. Other Sills  To support staff in methods ensuring  Broad understanding of the security information is recorded and work of the IRC in the analyzed regularly, and help humanitarian context. management provide regular,  Ability to work under concise and clear verbal and written pressure in an unstable security updates security environment. Able  To ensure the staff movement to handle sensitive across the country is updated on a information with strict case by case basis. confidentiality.  To attend relevant security  Able to maintain impartiality meetings. and neutrality in all aspects of his / her work.  Design and deliver security  Working knowledge of MS management training to all district Office. staff, security focal points.  Experience in security  Design and deliver security management. awareness training strategy for all  Proven level of technical staff, and supervise the security expertise. implementation.  Demonstrated coaching  Conduct investigations into security skills. incidents that impact on IRM KP  Demonstrates initiative and Program. pro-active problem-solving  Undertake regular site assessments skills. of IRM physical properties and project areas, report on findings and design necessary improvements.  Review security plans and policies.  Maintain an updated list and contacts with focal points across the programs.  Undertake ongoing threat assessments using the security triangle as a basis of analysis.  Liaise with other agency security focal points, including NGOs, UN and local authorities concerned for security related issues and update Operations Coordinator.  Develop weekly security update and progress reports for submission to Country Security Coordinator.  Maintain confidentiality, impartiality and neutrality in all aspects of security arrangements.  Context analysis (internal and external) including: incident maps, stakeholder analysis, review of existing security management arrangements, risk analysis (on a monthly basis and where the situation changes) and capacity assessment.  Co-ordinate with managers, administration, and logistics to ensure that the appropriate systems of administration, communication and transport are in place to facilitate good security management.  In conjunction with the Operations Coordinator, organize refresher workshops on security and initiate simulation training in given risks (hi- jacking, robbery, evacuation, etc). 19. Finance Manager Qualification  Ensure that all policies and Peshawar 1  Master’s or Bachelor’s procedures are in compliance with degree in Accounting, or USAID policies, procedures and Finance. Partially CA, ICMA requirements. or ACCA qualified.  Coordinate with banks and financial  Advanced Diploma in institution with regards to project Accounting from activities. College/Institutions.  To liaise with field office Finance Managers in respect to routine Experience monthly imprest submissions and Minimum of three years of coordinate with HR for HR related managerial experience. financial activities. Experience with an International  Prepare staff and service provider’s NGO preferably with USAID. withholding tax and deposit the withholding tax in government Other Sills treasury within stated dead lines of  The candidate should be tax laws. mature and comfortable in a  Review all the payments documents multi-cultural work for proper coding and supporting environment, promote documents. teamwork and able to handle pressure with  To prepare the monthly BVA of professional grace. country office managed grants and  Able to work independently, ensures timely submission. make decisions and exhibit  Keeping updated records of flexibility. prepayments in respect to staff insurance, rents for all programs and their monthly amortization. Also keeping track of their utility bills and travel expenses.  Review all Purchase Orders and Purchase Requests for proper coding and budget adequacy before approval.  Assist in the preparation of draft donor financial reports for review by Operations Coordinator on regular basis.  Assist Operations Coordinator in performing the monthly balance sheet account reconciliations on timely basis.  Check and post monthly transactions into Excel spreadsheet and onward posting into SUN system. Ensure that all information in the spreadsheet is correct and complete.  Participate in the management meetings internally.  Perform other duties, as necessary and/or as requested. 20. Finance Officer Qualification  Managing all aspects of day to day Peshawar 1 Bachelor’s degree in Accounting, or operations of accounting Finance or CPA, ACCA, CA Inter, department ICMA Inter MBA Finance  Maintain financial internal control system in the project Experience  Assist in the implementation of Minimum three years experience finance policies, procedures and systems Other Sills Knowledge of accounting  Ensure compliance with USAID package (SUN system), procedures and guidelines experience in excel,  Review all payment documents for proper and adequate back-up and coding  Examine records of amounts due, make sure invoices are going to be paid according to terms of Purchase Order  Examine invoices, bills, or other documents for accuracy and completeness before entering into records. Sort and file documents, and perform calculations and give reference to important documents before preparing payment vouchers for proper and adequate back-up and coding  Make sure vendors/service providers get checked for Anti Terrorist Control (ATC) List.  Review all expenditure worksheets for accuracy and completeness and maintain upload list.  In liaison with Supply Chain and Administration departments, prepare commitment lists every month for financial obligations already entered into but not captured in financial reports.  Allocate Finance Officer to proper protocols for handling cash and make payments to training participants at venues  Review bank reconciliation monthly from district sites.  Liaison with bank on all banking issues  Prepare and submit monthly advance funds request to home office together with a monthly report on projected cash needs  Ensure monthly, quarterly and annual tax returns are prepared and are submitted on timely manner and kept in record on orderly manner  Manage all financial record for future utilization, audit requirements and ensure the record in arranged manner so the all users can easily get the required information in timely manner.

Last Date to apply: May 25, 2017

1. If your credential matches the above mentioned criteria and required skills, Send your CV to [email protected] 2. Mention the LOCATION & POSITION you are applying for in the subject line. 3. DO NOT send original documents and /or heavy attachments/Certificates beside the CVs. Only shortlisted candidates will be contacted for test & Interviews. (NO TA/DA will be paid) 4. IRM is an Equal Opportunity Employer, Women are strongly encouraged to apply 5. Applicants are requested to apply for one relevant position at a time; if any applicant applies for more than one position s/he will be disqualified. 6. Preference will be given to the locals.