U H / Maui Community College

U H / Maui College Campus Sustainability Committee

Committee By-Laws

Background

The Campus Sustainability Committee was formed in May 2009 for the purpose of demonstrating and creating a culture of sustainability at UH Maui College. Original committee members included Richard Allen, Herman Andaya, Carlton Atay, Robert Burton, Bruce Butler, Andrew Carson, Alex de Roode, William Jacintho, Katie McMcillan, Kiope Raymond, Dan Regan, Clyde Sakamoto, Janet Six, Chris Speere, David Tamanaha, Marvin Tengan, Lori Teragawachi, and Stuart Zinner.

Charter

We, members of the UH Maui College Campus Sustainability Committee, hereby commit to demonstrating and creating a culture of sustainability at UH Maui College in recognition of the critical role that higher education institutions play in developing sustainability best practices at all levels within their communities.

Campus Sustainability Policy

UH Maui College pledges to actively demonstrate sustainability as the foundation for campus operations, teaching and research. We will develop and adhere to a campus sustainability action plan that will embrace a comprehensive range of initiatives to promote the responsible and sustainable stewardship of Maui Nui’s finite natural resources, including the overall campus use of natural resources. In implementing this plan, we will promote and support all members of the campus community in their efforts to include ecological, social, cultural and economic considerations when making personal and professional decisions.

Definition of Sustainability

Sustainability provides a decision guiding framework that accounts for and balances social (including political and cultural), environmental, and economic considerations in decision making processes with the overall intent of meeting present needs without compromising our ability to meet future needs. A sustainable system is self-regulating and regenerative and balances incoming social, environmental and economic resources, the use or consumption of those resources, and system outputs in a holistic and equitable manner.

Sub-Committees

There shall be established sub-committees as may be determined appropriate by the membership of the Committee. UH Maui College 1 April 12, 2010 Campus Sustainability Committee By-Laws Membership

The Campus Sustainability Committee shall consist of no more than twelve (12) members. Members shall represent campus technical, instructional, administrative, and support functions to best accomplish the committee’s purpose. Committee membership may include, but is not limited to, representatives from: Administrators, Department Chairs and Program Coordinators, SLIM, OCET-VITEC, O&M, RDP, and faculty/staff with relevant expertise. There shall also be one representative from the currently enrolled student body.

Appointment

Prospective candidates to fill membership vacancies may be recommended by the Campus Executive Committee, the Academic Senate, or the Campus Sustainability Committee. Members shall be appointed by resolution and the majority affirmation of the members present at a regularly scheduled meeting. Every effort shall be made to appoint members who best satisfy the Charter of the Committee.

Responsibilities

Members shall:  Attend and participate in all regularly scheduled meetings.  Be responsible, on a rotating basis, for recording meeting notes and forwarding to the Committee Chair for dissemination.  Serve on ad hoc committees and subcommittees as appropriate and in the best interest of the Committee and the College.  Perform other duties and responsibilities as appropriate to fulfill the Charter of the Committee.

Members shall serve to the end of the second academic year following their appointment. The terms of members currently serving on the Committee when these By-Laws are adopted will be in the first year of their term. Members may be reappointed, as defined under “Appointments,” to additional two-year terms. Membership terms shall be staggered with approximately half of the terms ending every year.

Members not meeting their obligations as defined under “Responsibilities” may be removed from the Committee. A majority vote of the Committee membership is required to remove members. Members shall be notified of an intention to remove them from the Committee prior to the meeting at which the action is scheduled to occur.

UH Maui College 2 April 12, 2010 Campus Sustainability Committee By-Laws Committee Chair

The Committee shall have a single officer, the Committee Chair. The Committee Chair shall be a member of the Committee.

Duties

The Committee Chair shall be responsible for:  Convening and serving as the presiding officer at all regular and special meetings.  Ensuring that a written record of all meetings is maintained and made available to the campus community.  Serving as a point of contact for the Committee.  Appointing, when appropriate, a member of the committee to serve as Committee Chair in his/her absence. This appointment shall be temporary and for a specified period of time.  Receiving meeting agenda topics preparing and disseminating an agenda prior to each meeting.

Appointment

The Committee Chair shall be appointed by resolution and the majority affirmation of the members present at the first regularly scheduled meeting of each Academic Year.

The Committee Chair shall serve for one Academic Year (August through May).

Voting

The Committee Chair shall vote only when necessary to break a tie vote of the Committee members.

Meetings

The Campus Sustainability Committee shall convene meetings at scheduled intervals. All meetings of the Campus Sustainability Committee shall be open to the campus community. Meetings shall adhere to Roberts Rules of Order.

Frequency

The Committee shall convene at least one meeting per month during the Academic Year (August – May). The number of meetings, days, times, and location shall be determined by majority affirmation of the members present at a regularly scheduled meeting, or via a web scheduling tool. Regular meetings will not be convened during the Summer Recess. Special meetings may be convened at the Committee Chair’s discretion or upon request of the Committee membership. UH Maui College 3 April 12, 2010 Campus Sustainability Committee By-Laws Agenda

The Committee Chair shall prepare and distribute an agenda of each meeting’s pending matters prior to that meeting. Agenda items may be suggested by Committee members, as well as by the campus community.

Matters not on the meeting agenda shall be considered only as time permits, or by resolution and majority affirmation of the members present at the meeting.

Quorum

A simple majority of the Committee membership shall constitute a quorum. At any time during a meeting should a quorum no longer be present, no further business shall be conducted.

Voting

Only members of the Committee may make or second motions and cast votes on Committee business. The Chancellor shall be an ex officio (non-voting) member. Guests may participate in discussions at the discretion of the Committee Chair.

A written record of every regular and special meeting shall be maintained. Meeting notes shall be made readily available to the campus community. Posting on the Internet is considered “readily available.”

Accountability

The Campus Sustainability Committee shall report to and be accountable to the UH Maui College Vice Chancellor of Academic Affairs or such other person or office that may be designated by the Vice Chancellor of Academic Affairs.

Adoption of By-Laws

These By-Laws shall become effective upon resolution and approval of two-thirds (2/3) of the Committee membership and upon the recommendation of the Campus Executive Committee and the approval of the UH Maui College Chancellor.

UH Maui College 4 April 12, 2010 Campus Sustainability Committee By-Laws Amendment

Amendments to these By-Laws must be introduced and discussed at one regularly scheduled meeting, with adoption taking place at a subsequent regularly scheduled meeting. The amendment will become effective upon resolution and the approval of two- thirds (2/3) of the Committee membership.

Adopted by resolution of the Campus Sustainability Committee this 15th day of March, 2010.

Attest:______Chair, Campus Sustainability Committee

Adopted by UHMC Campus Executive Committee resolution this ______day of______, 2010.

Attest:______Clyde Sakamoto Chancellor, University of Hawaii Maui College

UH Maui College 5 April 12, 2010 Campus Sustainability Committee By-Laws