Vermilion & District Minor Hockey Association Meeting Minutes March 25, 2009

Present: Christine Smith, Randy Martin, Darcy Wasylik, Shauna Frankiw, Linda Mohn, Maggie Rowe, Leslie Johnson, Ed Brown, Karen Brown, Kathy Eyben, Krista Baldwin, Carla Anderson, Barb Swanson

1.0 Call to order/Approval of Agenda/Minutes President Randy Martin called the meeting to order at 7:15. MOTION by Christine Smith to accept the agenda as presented. Seconded by Leslie Johnson. All in favor. MOTION by Ed Brown to accept the minutes of the February 18, 2009 meeting as presented. Seconded by Krista Baldwin. All in favor.

2.0 Treasurer’s Report Christine reported the following account balances: General account: $14,834.90 Grill: $2609.62 GIC: $20,000.00 (cashable) $36,872.35 (cashable) $51,850.93 (non-redeemable) Still a few outstanding bills to be paid, Christine will try have them cleared up by AGM. Still some concession money to come in. Randy & Christine to deal with the one NSF cheque that is outstanding. The Ref as not being paid in a timely manner, Randy to discuss with Ref assigner. MOTION by Christine Smith that we adopt the treasures report as presented. Seconded by Krista Baldwin. All in favor.

3.0 Team Account Report Barb handed out account balances to all directors. The trophies for the Atom & Midget Heart & Hussle Awards come out of general funds not team accounts. Any Money that needs to be reimbursed to teams and team wind up letters need to be in by April 1, 2009 or they will not be honored. If windups to be held yet need to be finalized by April 15, 2009. Motion by Barb Swanson to accept the Team Account report. Seconded by Kathy Eyben. All in favor.

4.0 Directors Report FLYWEIGHT: Both teams are finished and have had their wind up. NOVICE: Both teams finished up for the year. All round great year. ATOM: Webb’s team has had wind up and is finished up for the year. Home Building Center team attended a tournament in Josephburg on the weekend and won the B event, still to have the wind up. DISCUSSION about affiliation. There was lots of confusion with the Atom to Peewee affiliation this year we need to add guidelines to the director binders.

PEEWEE: Tier 1: Attended a tournament in Saskatoon. Still to have their wind up. Tier 3: Won the banner for their league. They will be having their wind up this weekend. BANTAM: Tier 1: Team is finished for the year. Tier 3: Team will be attending a tournament in Edmonton April 3-5. Since the ice is out in Vermilion the team would like to practice in Manville. Motion by Krista Baldwin that money comes out of their team account to pay for one ice time in Mannville. Seconded by Christine. All in favor. MIDGET: Tier 3 Teams: Both teams lost out in the finals. Tier 1: Won Provincials, first time since 1967 that a Vermilion team won. BANTAM GIRLS: Went as far as the 2nd round of playoff, did very well. Will be having a wind up this weekend.

Motion by Kathy Eyben that we accept all director reports as presented. Seconded by Leslie Johnson. All in favor.

5.0 Volunteer/concession review Carol was unable to attend

6.0 Fundraiser Nicole was unable to attend. . 7.0 Operations A. Equipment Return: Majority of equipment is back in. Still missing 2 sets of goalie equipment and 1 set of Jerseys. Also missing several binders as well as keys to coaches’ room, directors please ensure that we get these items back from all coaches and managers. Some repairs and may have to replace a few sets of jerseys. Need to look at our goalie equipment. B. Registration Update: Going very well. We have 92 registered, with 7 being new players. Kathy is storing all cheques. Motion by Linda Mohns that Minor hockey purchase a portable safe. Seconded by Barb Swanson. All in favor. Kathy to look after purchasing. C. Projections for next years numbers: Kathy to prepare for AGM. Discussion about next years teams, possibly a Peewee/Bantam girls team as well as a Midget. Kathy to start recalling our players that are with other organizations April 1. D. Budget: No questions or concerns. E. AGM items: Randy reviewed agenda items for the AGM. Discussion about what executive positions will be vacant. AGM will be held April 22, 2009 – 7 pm at the Vermilion Curling Rink. F. Zone 2 Meeting will be held April 6, 2009 at the Vermilion Stadium at 11:00, anyone interested in attending please contact Randy. 8.0 Next Meeting AGM April 22, 2009 – 7pm @ Vermilion Curling Rink

8.0 Adjournment Kathy Eyben motioned to adjourn the meeting at 8:50.

Minutes Submitted by:

______President – Randy Martin Secretary – Shauna Frankiw