Strategic Enrollment Planning Council

Strategic Enrollment Planning Council Summary Notes March 16, 2016 9:00-10:00 a.m. Building 23, Room 212, Conference Room

Present: Ted Broussard, Larry Clark, Mabel Edmonds, Dean Kelly, LaRita Montgomery-Mandley, Juanita Ricks, Tanya Sorenson, and Margie Tomsic.

Guest: Tracey Songao

Absent: Joyce Loveday, Chris Lewis, Kristen Martindale, and Loreta Sandoval.

I. Welcome guests/Review N-L structure, Ground rules Definition:  Strategic enrollment planning (SEP) refers to a complex and organized effort to connect mission, current state, and changing environment to long-term enrollment and fiscal health, resulting in a concrete, written plan of action. Roles and responsibilities: President:  Sets the tone; provides direction for SEP Council and Action Steering Committee; and/or active member of SEP Council and/or Action Steering Committee. SEP Council:  Focus on oversight; made up of campus leaders; directs the process; ensures communication, participation, endorsements, approvals. Action/Steering Committee:  Focus on planning details; coordinates planning process; ensures details are followed; reports to SEP Council; ensures that each action subcommittee is supported during the planning process.  Will oversee topic-specific subcommittees: recruitment, retention, academic program mix.

II. Review Action Items from Feb. 23 Meeting  Tawny reviewed action items from the previous meeting including updating the SEPC website and creation of the suggestions document gathered from the open forums.

1 III. SEPC Chair Updates (Budget Presentation, GAP Analysis, Economic Impact Study)  Tawny Dotson shared that she presented to the Budget Committee asking for $500K. The reason for this request was to ask the committee to enable the Council to be agile in responding to emerging needs for institutional growth. It is not likely that we will receive funding this year.  Dr. Joyce Loveday agreed to use a portion of the Student Achievement Initiative funding to cover the cost of the Economic Impact Study and Gap Analysis. The gap analysis is specific to the Academic Programming Mix Committee. This project will be led by Dr. Margie Tomsic and likely occur this summer.

IV. Steering Committee Lead Updates  Juanita Ricks shared that the Recruitment Sub-Committee is fully formed and they are looking at scheduling dates.  Dean Kelley reported that the next Retention Committee is scheduled for early May, and they will be working on the Retention Plan for 2016-2017, and will also gather data on how they did in 2015-2016.  Mabel Edmonds said that the Academic Programming Mix Committee held three open forums - 2 at the Lakewood Campus and 1 at the South Hill Campus. Approximately 50 people were in attendance at the sessions. Received comments via email who could not attend. Good representation college-wide. Lots of great feedback from the forums. Seven people volunteered to serve on the committee.

V. Dashboard Presentation, Discussion (Dr. Tomsic)  Dr. Tomsic provided the Council with a draft of the enrollment dashboard. After much discussion, this will be posted on the intranet for all staff and faculty to see.  Starting on Monday (March 21, 2016) Tracey and Margie will start posting the dashboard every day. A message will go out to the college community that says we are now posting 10 days before and 10 days after for this 21 day enrollment dashboard that attracts actual last year’s projected target information. Margie and Tracey will be the point of contact.

VI. Keeping Connected – May  To be discussed at the next meeting in April.  Agreed as a Council to do quarterly presentations at the Keeping Connected meetings. Need to address one of the committee’s work or a Council presentation.

2 VII. Assignments/Next Meeting  The SEPC meetings will be held the third Wednesday of each month at 10:00 a.m., beginning Wednesday, April 20.  Next meeting discuss outcomes.

VIII. Other  Tawny shared that Dr. Howard would like us to look at students of color.