Due to the Executive Office by April 30, 2012 Or Sooner

Summer Institute 2012 - Travel/Lodging/Guests Due to the Executive Office by April 30, 2012 or sooner Form and requested information can be directed to Jennifer Rush: [email protected] | F 785-532-7732

Faculty for: NAME as you want it to appear in the Program:  Austin, TX  Louisville, KY

TRAVEL - Arrive Saturday before the Institute. Please email/fax a copy of your flight information to Jennifer. Means of Travel Date & Time of Arrival Date & Time of Departure Price of ticket or # of miles  Airline  Car (see below) Make reimbursement check to: (name or institution or department and complete mailing address)

LODGING – Hotel arrangement will be made by the Executive Office, please indicate your preferences Bed Parking Permit* Time of Hotel Check-out Other comments  1 Bed  Yes  2 Beds  No *There may be a limited number of parking permits available, if there are we will assign to faculty as we can

GUESTS - Indicate the number of guests you are bringing to the NACADA social functions Extra Saturday evening Sunday evening Tuesday evening Wed or Thursday Events faculty dinner Reception/Dinner group event faculty dinner # of Guests

Travel rules 1. Presenters are to make their own air travel arrangements. NACADA reimburses for coach fare booked at least 30 days in advance to get the best rate. IF TICKET PRICES ARE OVER $400, please contact Jennifer at the Executive Office (785) 532-5717 or [email protected] before booking your flight. We may be able to use frequent flyer miles. 2. Car: If you drive, you will be reimbursed at the current NACADA rate per mile or lowest cost coach class airfare determined 30 days out, whichever is least. As of July 1, 2011 the rate is 51 cents per mile but may change. 3. Please save & submit receipts for airport parking, taxi or shuttle to the hotel. 4. NACADA does not reimburse for rental cars.

Reimbursement procedures  Honorarium is paid by check. Your Honorarium check will be mailed to you within a week of the conclusion of the Summer Institute providing we have a completed W-9 on file.  Please keep receipts for airfare tickets, taxi or shuttle to and from the hotel, airport parking, and allowed meals and turn them in at the Institute or shortly thereafter. You will be given a reimbursement form to summarize your expenses and to indicate where the check should be sent. If your institution paid for the airline ticket, let us know to make a separate reimbursement.  Most meals are provided as part of the Institute. Meals not covered at the Institute will be reimbursed up to $130 for the week with receipts.  Fax to 785-532-7732 or e-mail to [email protected]