1 ASUCD Long-Range Plan 2 Cal Aggie Camp

4 I. Purpose and History 5 6 In the 1960’s, the Associated Students, University of California, Davis (ASUCD) wanted to establish a 7 program to give back to the community. Cal Aggie Camp was created to provide disadvantaged and 8 foster children from Yolo County with a free traditional camp experience. 9 10 Initially, profits from the Bike Barn’s bike auctions were used to fund the camp. Since 1988, 11 undergraduate student fees have partially subsidized Cal Aggie Camp. In 2007, the Unit nearly lost its 12 funding, but ASUCD decided to continue providing a subsidy. Other major sources of funding include 13 UC Davis Greek Organizations, and Lockheed Martin. 14 15 The program is held annually during the month of July. It has grown to span two weeks and currently 16 serves well over 200 children. Children are served by camp counselors, who are UC Davis students 17 and alumni, which are given a chance to gain experience working with children. In total, there are 18 around 60 staff members, including about 40 counselors. The original campsite was a small piece of 19 National Forest land leased by UC Davis, but it had to be forfeited in the early 2000s. Currently, the 20 camp is held in Gold Hollow, Nevada City, but the Unit is in negotiations with the Regents of the 21 University of California and UC Davis administrators to purchase a UC Davis campsite to use in the 22 future. 23 24 In 2013, Cal Aggie Camp will be held from July 6 - 20. 25 26 II. Personnel 27 28 A. Director: The Director obtains a rental agreement for the camp facility, obtains rental agreements 29 for transportation (vans and busses), manages any equipment, approves food orders, and manages 30 the budget. The director also oversees the applications and hiring process for all staff members. The 31 director recruits new counselors, advertises for camp, and holds informational meetings. The director 32 organizes training weekend by renting the campsite, purchasing the food, and organizing the training 33 program. The Director must have experience as a Cal Aggie Camp counselor. The director organizes 34 and maintains day-to-day operations while at camp. 35 36 B. Co-Director: The Co-Director is a career staff member who is responsible for maintaining contact 37 with the foster care organizations, and other families who meet camp criteria, and is the main contact 38 person between the camp and the children. The Co-Director is also responsible for working with the 39 families to organize transportation of the children to camp or to the camp meeting site. The Co- 40 Director must work closely with the Director to hire and train staff, and participate in informational 41 meetings. The co-director works with the director to organize and maintain day-to-day operations 42 while at camp. 43 44 C. Counselors (36): The Counselors are responsible maintaining the safety and welfare of campers 45 during the week, leading all camp activities, and ensuring that the children get to the medic to take 46 their medicine. They are required to be with the campers at all times. They are required to attend a 47 mandatory training weekend prior to camp. 48 49 D. Head Chef (1): The Head Chef is responsible for completing all purchase orders for food, creating a 50 healthy menu before camp starts, and overseeing the preparation of food and kitchen staff during 51 camp. 52 53 E. Kitchen Staff (4): The Kitchen Staff is responsible for preparing food during camp under the 54 supervision of the Head Chef. 55 56 F. Lifeguards (2-4): Lifeguards are responsible for teaching the children about water safety and 57 conducting periodic checks (such as swim and boating tests). They are to be present at the waterfront 58 during all scheduled times. They must maintain appropriate lifeguard certification. 59 60 G. Medics (1-2): The Medics are responsible for checking the health of every child on the first day to 61 ensure that the children do not have any current injuries/illnesses. They are licensed medical 62 professionals and are in charge of dispensing prescribed medications to the children at specified times. 63 They also take care of treating children’s illnesses/injuries that may occur while at camp. 64 65 H. Jr. Counselors: Jr. Counselors are children who have attended camp in the past, but are now too 66 old to attend. They are provided with life skills and leadership opportunities while attending camp 67 with the younger children. 68 69 I. Internal Outreach Coordinators (2): The Internal Relations Coordinators are responsible for 70 promoting Cal Aggie Camp within the UC Davis campus to recruit new camp counselors, cooks, and 71 lifeguards. This position was created to ensure that Cal-Aggie Camp has a stronger presence on 72 campus. 73 74 J. External Outreach Coordinator: The External Relations Coordinator is responsible for securing grants 75 and fundraising/promoting for Cal Aggie Camp outside the UC Davis campus. 76 77 Organization Chart: 78 79 80 Future Plans: 81 1. Establish the position of Head Counselors to serve as intermediaries between the Directors and 82 the Counselors. 83 84 III. Operations 85 86 During the week of camp, everyone wakes up between 6 and 7 AM. The day starts with activity called 87 Polar Bear where the children and counselors can take a dip in the lake at 6 AM. Those who do are 88 rewarded with daily hot chocolate and donuts at the end of the week. There is a program at all meals 89 called “hoppers” where each cabin group “hops,” meaning they set the tables and cleanup after meals. 90 Children who need to take medicine are also sent to the Medic at this time. Another program at the 91 camp is “capers”, where each cabin is assigned to a specific camp area to cleanup. During the 92 morning, the children go on two different trails, which include activities such as kayaking, arts & 93 crafts, and sports. After trails, lunch is served, followed by three cabin rotations where the cabin 94 members have time to relax, go to the lake, or engage in various other activities like arts and crafts 95 and sports. Following dinner, there is a camp wide activity such as the talent show or campfires. The 96 children go to bed at 9 PM while the staff members attend a meeting. There are four counselors 97 assigned to watch over the children at this time. The staff meeting is where the Counselors debrief 98 and tasks are assigned for the next day. 99 100 The Jr. Counselors learn valuable life skills where the trainees learn critical skills in order to apply to 101 colleges and jobs. They learn skills such as resume writing, essay writing, CPR/First Aid, and learn 102 interviewing skills. 103 104 The Medic has a separate cabin while the kitchen staff and directors share a cabin. The counselors and 105 the children sleep in open cabins. 106 107 The camp’s duration is from Sunday to Saturday. Children between the ages of five and twelve attend 108 the first week of camp, while those between the ages of twelve and seventeen attend the second 109 week. Jr. Counselors attend during the first week of camp. 110 111 The children and Counselors also meet in the fall after camp for a reunion. 112 113 Future Plans: 114 1. Settle into a newly located UCD campsite by around 2015. 115 2. Expand the number of children participating in the program. 116 117 IV. Finance 118 119 For the 2012-2013 fiscal year, Cal Aggie Camp’s total expenses are $69,212. This money comes from 120 four sources: $36,610 from Student Registration Fees, $1,000 from Greek Philanthropy Contributions, 121 $31,102 from an ASUCD subsidy, and $500 from an Entertainment Council contribution. 122 123 1. Copying and Printing ($200) - This line item covers purchases of training manuals, camper 124 registration packets, and miscellaneous copies. 125 2. Mail ($200) - This line item covers postage for camper registration letters and letters to camper 126 contacts. 127 3. Transportation ($18,000) - This line item covers costs for 6 vans for training, 12 vans and 1 truck 128 for camp, and 2 buses for camp. 129 4. Storage ($648) - This line item covers the costs of storage areas for when Cal Aggie Camp is not in 130 session. 131 5. Equipment Rental ($10,000) - This line item covers two weeks of campground rental, one weekend 132 of campground rental for training, a certified food handler, and a cleaning fee. 133 6. Services Rendered ($12,800) - This line item covers expenses related to hiring a medic, two 134 lifeguards, 36 counselors, four cooks, and the food for the weekend that trains these staff members. 135 7. Background Checks ($1,200) - This line item covers the forty student background checks. 136 8. Camp Food/Kitchen Equipment ($15,000) - This line item pays for the food for camp. 137 9. Arts and Crafts ($1,000) - This line item pays for arts and crafts supplies, such as lanyards, paint 138 supplies, beads, etc. 139 10. Insurance ($2,500) - This line item pays for insurance for camp. 140 11. First Aid Supplies ($900) - This line item covers first aid supplies, such as band-aids, Dixie cups 141 for medicine distribution, and other supplies. 142 12. Staff Development ($900) - This line item pays for part of the Staff Development and Training 143 weekend, along with the Services Rendered line item. 144 13. Reunion ($200) - This line item pays for the camp reunion following camp. 145 14. T-shirts ($1,250) - This line item covers the cost of t-shirts and sweatshirts. 146 15. Photos ($50) - This line item covers the cost of photos for publicity for the camp, and camp photos 147 for all campers. 148 16. Sports Equipment ($350) - This line item covers the purchase of new frisbees, balls, and other 149 sporting equipment. 150 17. Administrative Recharge ($539)- This line item covers the cost for services for accounting 151 provided by the ASUCD Student Services. 152 153 Future Plans: 154 1. Pursue additional sources of funding and continue fundraising. 155 2. Establish an endowment fund.

157 V. Environmental Sustainability 158 159 The staff makes sure to adhere to the campsite’s policies regarding waste and pollution, and to 160 respect the campsite’s natural setting. All waste and recyclable materials from meals and camp 161 activities are accumulated in separate piles and later disposed of at a sanctioned garbage site outside 162 the campsite. To reduce the quantity of waste, the staff does not purchase or use any plastic, 163 styrofoam, or non-biodegradable materials. Furthermore, all plates and utensils are reusable with the 164 exception of Dixie cups, which are used solely for medical purposes.

166 The staff and campers try to minimize the effect of their activities on the environment. Shampoo and 167 soap products used by the children are environmentally safe. Additionally, materials used for art 168 projects and other camp activities are biodegradable and non-toxic. Throughout the duration of the 169 camp, the Counselors educate the children on pollution, recycling, and the importance of being 170 mindful of the environment through planned educational lessons. 171 172 A significant quantity of gasoline is used for the transportation of children from various locations 173 within Yolo County to the campsite. The Counselors also travel to the campsite by chaperoning the 174 children on the charter bus, driving their own personal vehicle, or driving the rented truck, which 175 transports materials. The Counselors reduce the mileage and gasoline usage by carpooling with each 176 other. 177 178 Future Plans: 179 1. Work with the Environment Policy and Planning Commission to develop ways to be environmentally 180 conscious. 181 2. Work with the new UCD Campsite Directors for a compost pile as well as establishing other 182 environmental regulations.

184 VI. External Relations 185 186 Cal Aggie Camp has contact with a variety of organizations and establishments. The camp staff 187 maintains contact with Fleet Services (the provider of the vans and charter buses since 2000), Ink 188 Monkey (the provider of camp t-shirts) and Lockheed Martin (whose donations help pay for the camp 189 t-shirts of the children). 190 191 Future Plans: 192 1. Look into donations for camp materials from corporations and larger businesses. 193 2. Establish relations with the Davis Downtown Business Association for local support. 194 3. Increase publicity through word of mouth, e-mail, fliers, and the Internet. 195 196 VII. Internal Relations 197 198 Singles’ Awareness Night – Cal Aggie Camp previously held a fundraiser near Valentine’s Day called 199 Singles’ Awareness Night. The unit is moving away from this fundraiser and is looking to pursue new 200 fundraising efforts organized by ASUCD going into the future. 201 202 Cal Aggie Camp previously worked with Entertainment Council to put on Singles’ Awareness Night. 203 Held every year near Valentines’ Day, the event involves auctioning off a date with a number of 204 different volunteers. Proceeds benefit Cal Aggie Camp and the event promotes the unit. In 2013, the 205 Executive Office organized the project because there was no line item for the event in Entertainment 206 Council’s budget. 207 208 Future Plans: 209 1. Switch to Aggie Threads for production of camp t-shirts and sweatshirts. 210 2. Produce a promotional video in conjunction with AggieTV. 211 3. Investigate fundraising at the Coffee House. 212 4. Publicize through ASUCD Senate, Outreach Assembly, and the Executive Office. 213 5. Build relationships with other organizations and clubs on campus so they can help fundraise and 214 attract more UC Davis students to become camp counselors. 215 216 VIII. Two Year Goals 217 218 Cal Aggie Camp faces several challenges in near future. The biggest challenge is the Unit’s lack of 219 institutional memory. In the past, little has passed from director to director, and few records of the 220 co-director’s interactions with social agencies exist. The Unit is currently compiling all the current 221 records and producing materials that will alleviate this problem for future Cal Aggie Camp staff. The 222 Camp must also determine specific criteria for campers; in the past, some children who were admitted 223 did not fit the targeted demographic. Additionally, Cal Aggie Camp is actively seeking a wider pool of 224 applicants for camp counselors, including expanding its alumni base and urging previous campers to 225 serve as counselors. Finally, Cal Aggie Camp is participating in negotiations with the Regents of the 226 University of California and UC Davis administration for use of a potential UC Davis Campsite. 227 Conservative estimates place use of this new campsite in the summer of 2015. 228 229 Cal Aggie Camp aims to continue to serve underprivileged and foster children and embody ASUCD’s 230 commitment to giving back to the community. 231 232 Finance: No Appropriation: None Vote: Majority 233 234 DO PASS AS AMENDED, 8-0-4, BY A ROLL CALL VOTE OF THE ASUCD SENATE ON MAY 2, 2013. YES: BURKE, FIGUEROA, ONG, SAGALA, SAHOTA, TOPF, TORRES, WONDERS. ABSTAIN: KAPPES, NONGA, THOMAS, XIONG.

______Carly Sandstrom Date ASUCD President 235