Action Fund Application

ACTION FUND APPLICATION 2016-2017

NAME OF ORGANIZATION: ______

NAME OF PROJECT: ______

DATE OF PROJECT: ______AMOUNT REQUESTED: ______

NAME OF FACULTY ADVISOR: ______

SIGNATURE OF ADVISOR: ______

DEPARTMENT: ______PHONE: ______

E-MAIL: ______

NAME OF ORGANIZATION’S REPRESENTATIVE: ______

SIGNATURE: ______

PHONE: ______E-MAIL: ______

 All fields must be completed  Eight completed copies of the application must be returned to the SGA office by the deadline date.  A hearing time must be scheduled with the SGA office before this application will be processed.

Action Fund 2016-2017 Calendar of Deadlines

Hearing 1 Application Deadline: September 26, 2016 at 4:00p, Student Government Association Office Hearing Date: September 28, 2016 from 4:00p-6:00p, Reng Student Union Boardroom **Events funded during this hearing must be completed by December 31, 2016

Hearing 2 Application Deadline: October 24, 2016 at 4:00p, Student Government Association Office Hearing Date: October 26, 2016 from 4:00p-6:00p, Reng Student Union Boardroom **Events funded during this hearing must be completed by February 1, 2017

Hearing 3 Application Deadline: February 20, 2017 at 4:00p, Student Government Association Office Hearing Date: February 22, 2017 from 4:00p-6:00p, Reng Student Union Boardroom **Events funded during this hearing must be completed by May 1, 2017 Action Fund Guidelines

 Student organizations requesting Action Fund allocations must be registered with the Leadership Center as a student organization.

 Action Fund applications are due on the designated date to the Student Government Association office located on the 2nd floor of the Student Union. Organizations are required to be detailed in the request and maintain a reasonable amount of requested funding.

 All organizations will be required to attend a brief hearing to clarify the application request and discuss funding with the Action Fund Commission.

 The following requests will not be granted: benefit for individuals, philanthropies, office supplies, travel reimbursement, travel food or lodging requests.

 Action Fund hearing results will be posted in the Student Government Association office located on the 2nd floor of the Student Union within twenty-four hours of the hearing.

 The following is the disbursement procedure once funds are received:

o Funds used to pay for Sodexo Catering or ASU facility rental will be processed using Interdepartmental Transfer by a Leadership Center representative once an invoice is received from the student organization to pay for this type of expense.

o All other allocations will be processed within 10 business days of the Action Fund hearing date in the form of a check authorized to the student organization name listed on the Action Fund application. Check requests will not be process for an individual student or advisor.

o All organizations are required to submit the Action Fund Post Disbursement report within four days of the organization event. Failure to submit a completed report will result in the organization forfeiting Action Fund eligibility for one calendar year.

 All questions regarding the Action Fund process must be directed to the Action Fund Commissioner at [email protected].

 Failure to comply with guidelines will result in the organization’s ineligibility to receive Action Funds for one calendar year. Action Fund Post Disbursement Report  This form and all required information listed must be submitted by a student organization representative within four days of the event Action Fund monies was designated to support.

 All expenditures are limited to the purpose(s) for which the funds were allocated as indicated in the Action Fund Distribution Report.

 Failure to comply with guidelines will result in the organization’s ineligibility to receive Action Funds for one calendar year.

Student Organization______

Event/Project______

Event Date______Event Location______

Action Fund Award Amount______Action Fund Hearing Date______

Student organizations are required to attach the following to this document:  Narrative description of the event or project.

 A financial report of actual expenditures with attached receipts or invoices. The report must provide a detailed listing of all expenses made with Action Funds. This report should include an explanation of unused funds if applicable.

______Student Organization Representative Signature/Date

FOR OFFICE USE

______Date Received

______Received By Briefly describe the project, its purpose, present plan, future potential, amount of student involvement and how it will benefit the student body of Arkansas State University.

______

______Place itemized budget below:

ITEM AMOUNT

12. Total