REQUEST FOR PROPOSAL Priest Community Forest Connection
RFP NUMBER: 2017-001
DESCRIPTION: Hughes Aquatic Restoration Project (HARP)
DUE DATE: May 30, 2017, In the post office box below, or to Priest Community Forest Connection 138 Main Street P.O. Box 892 Priest River, Idaho 83856 NO LATER THAN 1:00 P.M. *
ONE (1) ORIGINAL AND SIX (6) COPIES OF THIS RFP MUST BE SUBMITTED
RFP SUBMITTED BY:
COMPANY______
MAILING ADDRESS:______
______
PHONE NUMBER______
FAX NUMBER______
* It is PCFC’s intention that this project goes forward in 2017, but there are some forest restrictions that may apply. At the time of award, these details will be worked out.
1 PRIEST COMMUNITY FOREST CONNECTION
PROPOSAL
SECTION I. PROPOSAL PREPARATION AND EVALUATION
1) PROPOSAL PREPARATION - All proposals shall be typed or printed in ink, and signed by authorized person of the Contractor’s firm. If errors are made, the corrections shall be initialed by the person signing the proposal.
2) PREPARATION OF ENVELOPES - Place each copy of the proposal in a separate sealed envelope. On the front of each envelope, place the following information:
“SEALED PROPOSAL – IMPORTANT” PROJECT NAME: HUGHES AQUATIC RESTORATION PROJECT DATE AND TIME: COMPANY NAME:
3) SUBMISSION OF PROPOSALS - Submit one (1) original of the proposal and six (6) copies to: Priest Community Forest Connection (PCFC) 138 Main Street P.O. Box 892 Priest River, Idaho 83856
4) CONTRACTOR’S REPRESENTATION - The Contractor by making its proposal represents that it has read and understands the requirements; and has familiarized itself with the local conditions under which the work is to be performed.
5) PREQUALIFICATION - Prior to the award of contract, the Contractor shall be required to submit evidence of sufficient facilities, equipment, experience, insurance and financial ability to insure completion of the work, unless waived by PCFC.
6) AWARD OF CONTRACT - Award of contract, when made by PCFC, will be to the Contractor whose RFP is the most favorable, taking into consideration price and other evaluation factors. Unsuccessful firms will not automatically be notified of results.
7) REJECTION OF PROPOSALS - PCFC reserves the right to reject any or all proposals, to waive minor deviations from the specifications, to waive minor informalities in RFP process whenever it is in PCFC’s best interest, and to accept or reject all or part of this Request for Proposals, at the prices shown.
2 SECTION II. GENERAL REQUIREMENTS
1) SCOPE OF WORK - Unless otherwise stated, the Contractor shall furnish all labor, supervision, materials, tools, construction equipment, transportation, and other items of work and costs necessary to complete the specified work.
2) PROJECT - This project is for Priest Community Forest Connection is partnering with the Idaho Panhandle National Forests (IPNF), the United States Fish and Wildlife Service (USFWS), the Kalispel Tribe and others to complete the HARP. PCFC’s representative is Liz Johnson-Gebhardt whose phone number is (208) 448 0210. The Contractor shall direct all correspondence and billings to this person.
3) COMPLETION TIME - All work under the contract shall occur after August 15, 2017, depending on work site conditions, and shall be completed by September 15th, 2017.
4) INTENT OF SPECIFICATIONS - The apparent silence or omission of the specifications as to any detail of any work to be done or materials to be furnished means that the best general practice is to prevail, and that material and workmanship of the best quality are to be used, and interpretation of the specification shall be made upon this basis.
5) GUARANTEE - The Contractor guarantees all work, labor and materials for a minimum of one year. If any unsatisfactory condition or defect develops within that time, the Contractor shall immediately place the work in a satisfactory condition and repair all damage caused by the condition or defect at its sole expense. This guarantee shall not apply to work which has been abused or neglected by Priest Community Forest Connection.
6) SUBCONTRACTORS - The Contractor shall not award any work to any subcontractor without PCFC’s approval. The Contractor is fully responsible to PCFC for the acts and omissions of its subcontractors and no contractual relationship shall be created between any subcontractor and PCFC.
7) INSURANCE - During the term of the contract, the Contractor shall maintain in force at its own expense and provide PCFC with evidence of the below insurance:
a. Statutory Workers’ Compensation insurance for the State of Idaho as required by law, covering Contractor’s employees. Such coverage shall also provide Coverage B, Employer’s Liability limits of at least $1,000,000/$1,000.000/$1,000,000.
b. Property Damage Liability insurance to include Contractor’s Property Damage Form B Third Party Liability insurance with limits of at least $500,000 per occurrence.
c. Commercial General Liability coverage extended to include Contractual and Completed Operations, providing Bodily injury and Property Damage Liability coverage with a Combined Single Limit of $1,000,000 and one (1) occurrence.
3 d. Commercial Auto Liability coverage, with Bodily Injury and Property Damage Liability coverage with a Combined Single Limit of $1,000,000, any one (1) occurrence.
All insurance required pursuant to this contract, shall require the Contractor providing evidence of coverage satisfactory to PCFC providing:
a. Insurance coverage shall not be cancelled or materially altered without thirty (30) days prior written notice to PCFC.
b. Insurance coverage shall be primary coverage to any insurance of PCFC.
c. PCFC shall be named as an additional insured for operations arising from this contract under the Commercial General Liability and Automobile coverage.
The Contractor shall furnish acceptable insurance certificates to PCFC at the time it returns the signed contract. The certificate shall specify all of the parties who are additionally insured; and include applicable policy endorsements, the 30- day cancellation clause, and the deduction or retention level. Insuring companies or entities are subject to PCFC acceptance.
SECTION III. TECHNICAL REQUIREMENTS
1) INTENT
a. It is the intent of this project to restore the Hughes Fork to its native channel in a manner according to the designs produced by USFWS, the IPNF and the Kalispel Tribe. See page 7 and 13. An “encouragement” channel of 550 feet will be constructed in the native stream channel. Then the present dam shutting off the native channel will be removed. The present day Hughes ditch will be plugged seven (7) times using onsite soils, creating six (6) ponds. This will result in over 5,280 feet of ditch channel reactivation. As the equipment constructs the plugs and ponds in the ditch, the equipment will re-trace the route they took to access the meadow to exit the project.
b. Access to the site is somewhat tricky and should be thoroughly studied. All designs and the access route have been created. Please see attached design and vicinity map and equipment route map.
c. Erosion control must be taken into consideration but will probably be minimal as we are working on flat land during the “dry” season. Contingency plans should be noted in the proposal. (No wood fibre mulch shall be used.)
d. The encouragement channel will be clearly flagged prior to implementation. The excavation of 550 feet of new (“encouragement”) channel will reconnect the abandoned historic channels. The “encouragement” channel itself will be 0.84 feet (0.26 meters) deep and 4 23.4 feet (7.1 meters) wide. Removal of the old dam at the top of the ditched channel will divert water into the new channel. Plugging of the ditch will take place with spoils from channel excavation and by expanding the ditchline into irregular pond shapes.
e. Drawings and maps of all the designs are included in this RPF and are also available at the PCFC office, 138 Main Street, Priest River, ID.
2) SPECIAL REQUIREMENTS
a) The project shall be bid by the listed items. (SEE ATTACHED BID SHEETS) The bid items may be negotiated at time of award. The bids shall include taxes, insurance, labor, materials, mobilization costs, etc.
b) Proposers shall bid all the offered work items.
c) Anticipated project start and completion dates cannot be negotiated due to threatened and endangered species restrictions. The work window is generous for the amount of work to be completed.
d) Contractor will be required to comply with all applicable BMP’s set out in the USFWS Contractors Handbook. See below. All terms, conditions, requirements and restrictions shall be complied with.
Updated Staff and Contractors Handbooks, and PROJECTS BOs can be downloaded at: http://www.fws.gov/oregonfwo/ToolsForLandowners/OtherResources.asp, or on our Sharepoint site: https://connect.doi.gov/fws/Portal/ppbonmfs/SitePages/Home.aspx Contacts
The categories of actions presented in this handbook represent design and construction-related activities in nearly every ecosystem in Idaho, Oregon, and Washington. If at any time there are uncertainties in implementing a GCM, PDC, or SSCM, or doubts about which one applies, the project manager will coordinate with the Service and/or NMFS to address those concerns and resolve any outstanding issues before proceed with project implementation.
Contacts for questions related to PROJECTS Idaho and Oregon – Janine Castro ([email protected])
5 d.3)PROPOSAL CONTENT AND FORMAT
Proposals shall be submitted in the following standardized format to facilitate evaluation of their comparative merits:
Part 1 Description of Firm
This part should contain a brief history of the firm, the firm’s organization, number and type of personnel, and location of the firm’s office. This shall include proof of the physical location of the contracting company.
Part 2 Project Staffing
Identify personnel who are anticipated to be assigned to the project. Briefly, describe their roles and responsibilities and indicate current and on-going training and/or certifications provided to staff. Identify the Proposers lead personnel’s name, title and resume. Clearly state geographically where the staff will be recruited from.
Part 3 Experience
This part shall reference the Proposers 5 (five) completed projects, whenever and wherever the projects took place. Particular emphasis should be placed on current and past projects of a similar nature. Proposers shall provide reference/proof of experience within tight timeline projects and extended timeline projects.
Part 4 References
Provide a list of client references. The list should include the name and telephone number of an appropriate contact person for each client reference. PCFC reserves the right to contact any additional individuals or firms to obtain information about the proposer.
Part 5 Proposal Description
This part should include a detailed description of the equipment and work proposed from move in, through the project activities, and moving off site when completed. Describe details on management methodology, especially concerning staffing procedures.
Part 6 Financial Bid
6 INTRODUCTION The Hughes Aquatic Restoration Project (HARP) is located approximately 17 miles northeast of Nordman in the Hughes Fork watershed of the Priest Lake Ranger District. The Hughes Fork is a tributary to the Upper Priest River. The legal location of the project is Township 64N, Range5W, Sections 28, 29, 32, 33 Boise Meridian, Idaho.
To restore a more natural hydrological regime in the Hughes Fork watershed, this project will take advantage of remnants of the original channel that remain in the meadow. To encourage the stream to return to its native channel, large, tracked equipment will reroute about 550-feet of Hughes Fork back into its “original” channel. Next, the equipment will plug the old ditch at six locations, moving downstream, to create a series of ponds and raise the water table in the meadows. Please see attached design and vicinity map. This will bring the equipment back to its entry point to exit the meadow. Please see the attached Equipment Route map.
The HARP will take about two weeks to complete in the field. Operating during the driest possible time period, excavators will enter the meadow using a temporary crossing near the existing old cabin located near the meadow. Floatation blocks and/or mats will be used to prevent the equipment from sinking in the wetter parts of the meadow. To accomplish the project, we will construct a 550 foot long “encouragement” channel and then construct “plugs” in the ditch to pond the ditch and create a chain of wetlands. We will not re-construct the channel for the length of the meadow. The Hughes Fork was a multi-threaded, highly braided channel that flowed through the meadows. The encouragement channel will deliver the water to the original braided channel network and the flow will occupy the braided system that still exists in the meadows. All spoils generated by the construction of the new channel will be carefully spread out near the channel and later re-vegetated. As the equipment constructs the plugs and ponds in the ditch, the equipment will re-trace the route they took to access the meadow to exit the project area.
PROJERCT DESIGN FEATURES
The following design features will serve to eliminate or minimize the potential impacts that the project activities could otherwise have upon the environment. The features are organized by resource topic below. Detailed resource reports that are contained in the project file have include information on how effective these features are at reducing or eliminating impacts.
Mechanized Equipment Operate in approved routes within the meadow Use flotation blocks and/or mats (or something similar) to avoid having large equipment sink in the meadow. Operate and maintain all heavy equipment, vehicles, and power tools to minimize adverse effects on the environment and noise disturbance to listed species, e.g., low pressure tires, minimal hard-turn paths for track vehicles, use of temporary mats or plates to protect wet soils, etc.
Erosion Control Use site planning and site erosion control measures commensurate with the scope of the project to prevent erosion and sediment discharge from the project site. Before significant earthwork begins, install appropriate, temporary erosion controls downslope to prevent sediment deposition in the riparian area, wetlands, or water body.
7 During construction, if eroded sediment appears likely to be deposited in the stream, install additional sediment barriers as necessary. Temporary erosion control measures may include fiber wattles, silt fences, jute matting, wood fiber mulch and soil binder, or geotextiles and geosynthetic fabric. Soil stabilization utilizing wood fiber mulch may be used to reduce erosion of bare soil Stabilize all disturbed soils following any break in work unless construction will resume within four days. Remove temporary erosion controls after construction is complete and the site is fully stabilized.
Hazardous Material Spill Prevention and Control Replace all petroleum-based hydraulic fluids with biodegradable products (or seek a variance from the USFWS) before entering wetlands or working within 150 feet of a waterbody. Maintain a spill containment kit, with supplies and instructions for cleanup and disposal, adequate for the types and quantity of hazardous materials present. Inspect all equipment, vehicles, and power tools for fluid leaks before they leave the staging area.
A refueling plan for any machinery must be provided by the contractor prior to project initiation and must include plans for refueling chainsaws if they remain above, or near the stream or its floodplain. Refueling sites within a Riparian Habitat Conservation Area (RHCA) must be approved by the Forest Service and have an approved spill containment plan. Machinery will be fueled or lubricated at a distance of no less than 200 feet from live-water. Refueling of machinery is allowed on the road so long as no contaminants can reach a stream or ditch. Machinery will be fueled over a surface that will facilitate spill remediation. Machinery shall be maintained in a petroleum leak-free condition to reduce levels of groundwater contamination. Prohibit storage of fuels and other toxicants within RHCAs. Transportation of fuel will occur only during daylight hours and non-inclement weather to reduce the risk of accidents from operating in poor visibility. Fuel transporter, equipment operator, and field crew will follow all applicable Federal, state, and local regulations related to hazardous material spills, transport, transfer, and storage. If a spill of chemical pollutants such as fuel or hydraulic fluid should occur, the contractor shall immediately attempt to contain the spilled material. A petroleum spill kit will be stored on-site and within vehicles for immediate response if a spill should occur. The following procedures will be followed: For spillage on land, construct earthen berms or use other suitable barricade material of sufficient size to contain the spill and keep it from spreading. For spillage on water, attempt to isolate and contain the spilled material. Commercial booms or other suitable material shall be kept close to the active work area to contain fuel oil spills on water; Immediately call the Forest Service at 208-265-1513 to report the situation. Call Idaho Department of Environmental Quality Hazardous Waste Science Officer at 208-373-0198.
8 Invasive Species Control Ensure all vehicles, equipment, and tools are as clean as possible and free from any seeds, vegetative matter or soils.
Temporary Access Roads and Paths Whenever reasonable, preferentially use existing access roads and paths. Minimize the number and length of temporary access roads and paths through riparian areas and floodplains. Minimize removal of riparian vegetation. When it is necessary to remove vegetation, cut at ground level (no grubbing). After construction is complete, obliterate all temporary access roads and paths, stabilize the soil, and revegetate the area. Temporary roads and paths in wet areas or areas prone to flooding will be obliterated by the end of the in-water work window. De-compact road surfaces and drainage areas, pull fill material onto the running surface, and reshape to match the original contours.
Aquatic Species (including Threatened and Endangered Species) In all instances, the project would meet the IPNF Forest Plan (2015) including the Inland Native Fish Strategy. The instream work window for bull trout in Hughes Fork would take place over two consecutive weeks between July 15–August 31. However, if the conditions are too wet during that time period, the project might have to be rescheduled and the work would require a variance from the USFWS to shift the work window into September to maximize drier conditions. Scheduling of work shall be done to minimize adverse environmental effects to listed bull trout, or their habitat, from sediment delivery. The work schedule shall be revised if conditions are such that significant pollution, such as construction related sediment, could result from the scheduled activities. The Fisheries Biologist and Wildlife Biologist must be consulted in the event there is a need to work in the stream outside of the approved work window. A preconstruction conference with the contractor will be held to ensure all items contained in the proposed action section of the BA are understood. All requirements and stipulations for sediment control listed on any State and/or Federal fill and removal permit will be discussed and adhered to as well. If redds or mature and possibly migratory bull trout are found at any time within any of the reaches, work must stop immediately and the District Fisheries Biologist must be notified. A review of the area may be required to determine if and how work may continue. Work may only resume after approval by the Fisheries Biologist.
Soil and Water Resources All project related activities would occur in accordance with the Soil and Water Conservation Handbook (USDA Forest Service 1988; FSH 2509.22). No construction will take place during times of saturated soil moisture or when runoff from disturbances may reach the stream. Where soils are exposed during project implementation, the exposed soils will be seeded and mulched and/or planted. Only native seed that is certified weed free will be applied. The sites will be mulched with one of the following: brush from the area, certified weed free straw or wood strand straw. In all instances, wetlands will not be disturbed by moving logs. No logs will be dragged through marshy wet areas adjacent to the stream. 9 Grizzly Bear Management and Protection Plan IPNF employees, volunteers, contractors, subcontractors, and other Federal/State agencies will comply with the following requirements in the conduct of any activities conducted in or adjacent to Bear Management Units (BMUs) on National Forest System lands. This protection plan will be made available to all personnel conducting activity within or adjacent to BMUs and will be displayed in a conspicuous location at any contractor/subcontractors place of business and in each camp. This plan will be reviewed during a pre-work meeting with contractors; and with Forest Service employees/volunteers in conjunction with Job Hazard Analysis reviews.
All personnel involved in activities within grizzly bear habitat on National Forest land will be given information relating to identification of bear species and human conduct prior to the start of activities. Brochures concerning human use in grizzly country and bear identification are available at Forest Service offices. The contractor is responsible for making employees aware of the following information:
The grizzly bear is classified as threatened under the Endangered Species Act. The Forest Service is mandated to conduct management activities in a manner that promotes recovery of all threatened and endangered species. The areas they are working in are within grizzly bear habitat and are essential to the recovery of the bear. Grizzly bear/human encounters are possible. Proper techniques of food handling and food storage, travel, camping, and other such activities are required to reduce opportunities for conflict (see IPNF Food Storage Order). All personnel will be given a copy of the IPNF Food Storage Order and will adhere to the requirements contained within it. Penalties for illegal killing of grizzly bears include up to $100,000 fine and one year in jail. The contractor will adhere to all restrictions as outlined in current Idaho Panhandle National Forests Motor Vehicle Use Map, unless authorized otherwise. The responsible party shall report any human/bear conflicts or grizzly bear observations to the Forest Service. The responsible party shall report the death and location of livestock to a Forest Service official within 24 hours of discovery. No project activities would occur from April 1 through June 15 to limit the potential disturbance to grizzly bears during the expected season of use of the proposed action area.
10 BID SHEET
Work and Material Items Bid Sheet
Unit Bid Total Bid
Mobilization * $______$______
Unit Bid Total Bid Mechanized equipment ** $______$______
______
Unit Bid Total Bid
Erosion Control $______$______
______
Unit Bid Total Bid
Hazardous Material Spill Prevention and Control $______$______(see page 8)
TOTAL BID: $______
* must include temporary channel crossing and route across the meadow (see equipment route design) ** must include refueling plan
11 DESIGN AND VICNITY MAP
12