Evans Public Library District

EVANS PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES MINUTES OF MEETING OF TUESDAY, OCTOBER 11, 2016

Call to Order President Joanna Helm called the regular monthly meeting to order at 7:30 pm at the library. Present were Helm, Randy Edwards, Rachel Meseke, David Riegel, Debby Themig and library director Jessica Blain. Melanie Bowles and Chuck Hutson and were absent.

Visitor Tricia Elam with Timmermann and Company, LTD presented and reviewed the library financial statements for FY2016. The library is fiscally in good shape.

Reading and Approval of Minutes Riegel moved the minutes of the previous meeting be approved. Themig seconded this. Motion carried unanimously.

Communications A thank you card was received from Kathy Hall.

Bills To Be Paid Blain handed the list of bills to be paid. The Board reviewed the list of bills to be paid. Riegel moved the bills be paid as presented; seconded by Edwards. Motion passed unanimously.

Reports Financial Reports A-D were reviewed. The financial reports will be filed for audit. Blain presented the library director’s report including the circulation report and materials budget. The Finance Committee had no report. The Policy & Personnel Committee had no report. The Building Committee reported that they met before the Board meeting. The committee conducted a building walk through and safety check. The building was found safe and no hazards were found. The committee recommended 4 trees be removed from the Scout House property for $850.00 and that a security camera system be purchased. Recommendations passed unanimously.

New Business Blain presented the Annual Fiscal Report for FY2016 for approval. Meseke moved to pass the ordinance, Edwards seconded the motion. Motion passed unanimously. Blain informed the Board that a Special Reserve CD in the amount of $77,000 had matured. Blain recommended that some of the surplus funds from FY16 be added to the Special Reserve Fund. Riegel moved that surplus funds be moved to the Special Reserve Fund and that a CD in the amount of $117,000 be purchased with the Special Reserve funds. Themig seconded the motion. Motion passed unanimously. Blain presented information about Zinio, an online magazine resource. Themig moved that an 8 month subscription to Zinio for $900 be purchased with Mary Albert O’Neil funds, Riegel seconded the motion. Motion passed unanimously. Blain presented information a about OCI, a service that digitalizes yearbooks at no charge. Blain also presented references from other libraries that had successfully used the service. Meseke moved to have OCI digitalize the yearbooks, Riegel seconded the motion. Motion passed unanimously.

The Board reviewed Chapter 5, “Technology” in Serving Our Public: Standards for Illinois Public Libraries 2.0. The meeting adjourned at 8:05 pm.