Income from Second Homes Funding

Community Pride 2013 Ref No: Application Form CP11

Please send your application to: Richard Gibson, Cheltenham Borough Council, Promenade, Cheltenham, GL50 1PP. Email: [email protected]

Closing date for applications is 5.00pm Friday 20th September 2013 Final decisions will be made by the Borough Council’s Cabinet on 15 October 2013.

1. Contact Details Name of Organisation Midsummer Fiesta Steering Group c/o Cheltenham Borough Council Address

Telephone 01242 774960

Email [email protected]

Name of Contact Person Helen Down

Position in the organisation Chair of steering group / CBC Participation & Engagement Team Leader

2. Organisational Status Please tick all that apply: Registered charity Charity number:

Company Limited by guarantee Company number:

Charitable Trust Constituted Voluntary organisation

Other (please explain) Steering group, co-ordinated by the local authority

If you are a charity with an income over £5,000, have you registered with the Charity Commission? YES / NO If not, we may contact you about this.

Is your organisation signed up to the Gloucestershire Compact? Yes

If not, are you willing to consider it?

Community Pride Grant Application Guidelines 1 of 6 3. About any previous funding

Please note: to be considered for funding this year your organisation must have submitted appropriate monitoring information from previous awards Have you received funding from this grant scheme before? No The Fiesta received £2500 and £2000 from the Promoting Cheltenham Fund in 2011 and 2012

When was your latest award? 2010 / 2011 / 2012 (delete as appropriate)

Has the project for which you were funded been completed? Yes / No (delete as appropriate) Yes – event reports available

Have you presented a final year report and monitoring documentation for that year? Yes / No Yes

3. About Your Project

Name of project

Midsummer Fiesta in Montpellier Project timescale

The event takes approximately 9 months of organising, and is a one day event lasting 9 hours. Start date: Finish date:

First planning meeting to be held November Event date – Saturday 5th July 2014 2013 Please give a brief description of your project including what it aims to achieve (maximum of 100 words). This will appear in public documents so please be accurate.

The Midsummer Fiesta in Montpellier is the biggest free event in the borough. It celebrates Cheltenham’s diverse communities, brings them together and showcases the talents within them. Entry and almost all attractions are free. These include: Marketplace with around 90 stalls including local organisations, VCS and small businesses. Sports village with rugby village, mobile football cage, demonstrations and opportunities to try other sports such as fencing, kung-fu, free-running etc. Children’s village with bouncy castles, face-painting, arts and crafts, petting farm, children’s music and entertainment. Live music from local bands and free dance workshops and dance performances. Fairground rides and games, classic cars, food and drink.

How will this project build up community pride and enable your group to be more influential in supporting your community and improving your neighbourhood?

The Fiesta is the one event in which everybody in the borough can participate as there are no charges. Friends and families enjoy performances from people in their community, and can access information about all the local events, groups and clubs. Most community groups take a stall as it is the ideal opportunity to engage with a large audience of local people. With thousands of visitors each year, the Fiesta is the biggest opportunity in the borough for musicians and also people who want to promote their organisation or business.

As the public are aware that the event is free, organised by a small group and run with a lot of volunteer help, they are always very appreciative and supportive of the event and its volunteers and entertainers, and most are keen to help in any way they can, whether by volunteering or Community Pride Grant Application Guidelines 2 of 6 helping to promote the event.

What permissions and/or licences do you need to achieve your project and what are your plans / timescale to secure these permissions?

Permission to use Montpellier Gardens - this was submitted on 29th July 2013 Street Trading License for marketplace –this will be applied for once permission to use the gardens is granted Plans for noise management, security, waste management, tree protection, risk assessment, insurance etc will also be submitted during the ECG procedure. Wayne Sedgwick, head ranger at CBC is a member of the ECG and also a key member of the Fiesta steering group, responsible for obtaining licences, permits and meeting health and safety criteria.

Who will benefit from the project?

Small businesses, voluntary and community groups who wish to sell products, reach a wider audience and promote themselves. Dance and sports clubs who would like to get more people participating. Bands and performers who would like to reach a wider audience and promote themselves. Volunteers who wish to gain experience. Everybody in the borough who likes to enjoy a day out with their friends and family. Local businesses from increased trade in the area.

How will you know if the project has been a success?

Visitors on the day are asked to fill in surveys to enter into a free prize draw. Participants are asked to return feedback forms after the event. Comments on social media. Reports in the media. Word of mouth. Interest in returning the following year.

What are the longer term plans for the project once the grant funding has come to an end?

The intention is for the Midsummer Fiesta to continue as an annual event and investigate ways to become more self-sustaining. As the event is growing in reputation, it is easier to sell catering and market stall pitches and the level of grant and sponsorship income needed is reducing each year.

Who else will you work with to deliver the project?

Hesters Way Partnership-steering group member Cheltenham West End Partnership-steering group member Sports and Play Development- Steering group members Cheltenham Music Festival University of Gloucestershire Participants-local performers, groups, stall holders and traders.

Community Pride Grant Application Guidelines 3 of 6 4. Please complete if your project involves children and young people or vulnerable adults

Do you have a Safeguarding Children & Vulnerable Adults Policy? (Please note we may request to see a copy of it)

We follow the Council safeguarding advice in the planning and risk assessing of the event, in particular the children’s village.

Are all your staff and volunteers who will be associated with the project CRB (Criminal Records Bureau) checked?

Volunteers will not be left alone when assisting in the children’s village. As far as possible everyone assisting with children’s activities will be checked by the disclosure and barring service.

If no to either of the above, what measures do you have in place to safeguard children and young people and/or vulnerable adults on your project?

5. About the money you are asking for £ Total amount your project will cost 8,920 Amount you are asking the council for 2,000

Where is the rest of the funding coming from? Please itemise each source SOURCE £ Is this funding secured? Carried forward from 2013 £3676 YES

Bar and Catering Pitch Fees (anything raised which £2500 NO takes the total income above expenditure needed for the event is used to carry forward to the following year)

Marketplace income (based on 2013) £2000 NO

Sponsorship – varies year on year - £700 was raised in NO 2013.

6. How you will spend the money

Total spend Grant requested Promotion, including investing in event signage and flags £1085 £1000 (to highlight where the key infrastructure items are e.g. lost children point / toilets / first aid)

Volunteer expenses and refreshments for 30 volunteers £350 £350

Community Pride Grant Application Guidelines 4 of 6 Infrastructure – First Aid cover, litter management, security, £2000 £0 toilets, licenses etc

Stall hire £1235 £0

Entertainment (stage / PA / noise monitoring etc) £2750 £650

Childrens’ activities (bouncy castles, entertainers etc) £1500 £0

TOTALS £8920 £2000

Community Pride Grant Application Guidelines 5 of 6 This part is to be signed by all applicants.

If you are submitting this form by email, please print and send a signed copy (at least a copy of your signature page) in the post to the address on the front of this form.

Declaration and Data Protection Statement Data Protection Act

I confirm that the organisation/group named in this form has authorised me to sign this application on their behalf.

The information contained in this application is correct, to the best of my knowledge, and I confirm that any grant aid received will be used solely for the purposes specified in the application.

I agree to my name and my organisation’s details being held on paper or electronic files.

I understand that the information in this form may be shared with other local funders.

Don’t forget to send the following: A copy of your constitution  A copy of your latest accounts 

Signature

Name of person signing Helen Down

Position in Organisation Steering group chair

Date 18.9.13

Community Pride Grant Application Guidelines 6 of 6