Meeting Minutes: Trollwood Performing Arts Management Council Meeting

AMERICAN STRING TEACHERS ASSOCIATION National Executive Board Minutes

Date: January 9–11, 2014 Location: Chantilly, VA

Present: Board Members Present Staff Members Present Kirk Moss (virtual), Past President (May 2014) Beth Danner-Knight, Deputy Director Bob Phillips, President (May 2014) Mary Jane Dye, Deputy Director, Communications Steve Benham, President-elect (May 2014) Jody McNamara*, Finance Judy Palac, Publications Chair (May 2014) *Present for the sections of the meeting relevant to their association Pam Phillips, Assistant to President (May 2014) responsibilities. Rebecca MacLeod, Secretary (May 2014) Natalie Colbert, Member-at-Large (May 2014) Jim Palmer, Member-at-Large (May 2015) Haig Avsharian, Industry Representative (May 2015) Deborah Perkins, Member-at-Large (May 2015) Joseph Conyers, artist representative (May 2015) Donna Hale, Executive Director (ex officio)

Next Meeting Dates: March 8, 2014 June 11–13, 2014

Future Conference Dates: March 5–8, 2014––Louisville, KY March 18–21, 2015––Salt Lake City, UT

1 Agenda Item Discussion – Conclusion Motions 1. Housekeeping

2 1a. Approval of Minutes Motion: to approve the June from June minutes. Palac/Perkins Adopted 1b. Interim Actions Read None at this time. Motion: to approve the August into Minutes phone conference minutes Benham/Palac Adopted

Motion: to approve the November phone conference minutes Benham/Colbert Adopted

1c. Adoption of Agenda Motion: to adopt the agenda for this meeting. MacLeod/Colbert Adopted 2. Action Items from Committee Reports

2a. Publications Board Action Requested: that the board considered two manuscripts for Motion: to recommend publication. publication of the Advancing Cellist’s Handbook: A Guide to Action: Develop a template to create a publication financial plan for the Practicing and Playing the Cello consideration of publications (Palac, Dye). and the Advancing Bassist’s Handbook: A Guide to Practicing Action: The board agreed that all manuscripts need a financial forecast plan and Playing the Bass authored by prior to approval. Judy Palac will contact the authors to inform them of this Benjamin Whitcomb, final decision and to notify them that their manuscripts are still under consideration approval dependent on the (Palac). development of a viable business plan. Discussion tabled. Committee/Perkins Defeated

3 Motion: to table discussion. Perkins/Palac Adopted 2b. Collegiate Board Action Requested: No action requested Roundtable

2c. Guitar-in-Schools Board Action Requested: Include a guitar performance festival/competition.

Action: Guitar Ensembles will be permitted to compete and perform in the Eclectic Strings Festival, a new track of the National Orchestra Festival (Phillips). 3. Action Items for Special Reports

3a. MEPR Report

4. Review of Finances Motion: to create a $20,000 reserve account from existing reserves available for building maintenance and repair. MacLeod/Palac Adopted

4a. Audit

5. Conference 2014

5a. National Orchestra Board Action Requested: Permission requested to revise the rubrics and Festival guidelines for the National Orchestra Festival.

Action: President Phillips will communicate with committee chair, Valerie Palmieri, concerning the requests in the report.

4 5b. Pre-Conference Sessions

5c. Solo Competition Board Action Requested: No new items were requested at this time.

Action: Jeffrey Solo and Brenda Brenner will continue to collaborate on the Solo Competition for 2015. 6. Membership Report

6a. Dues Motion: Consistent with ASTA policy, we will increase membership dues by 1% for fiscal year 2014–2015 based on the consumer price index. Benham/Palac Adopted Meeting adjourned by President Phillips at 6:55 PM Meeting called to order 8:45 AM

7. Strategic Planning Action: A presentation on program-based budgeting will be presented at the 2014 ASTA Conference Town Hall Meeting. A subsequent article will be included in the AST (Phillips). 7a. Welcome and Overview

7b. Review of Plan

7c. Strategic Planning

5 8. Committee Structure Action: Each committee will be tasked to develop an assessment and Motion: that we create a appropriate metric for their objectives along with a target date for completion Membership Task Force to (Committee Chairs). explore and define the ASTA brand with the goal of increasing Action: Engage Colleen Conway to consult with the board on mentorship membership. models prior to establishing the Mentorship Committee (EC). MacLeod/Conyers Adopted Action: Revise the Publications Editorial Committee mission statement (Palac/Hale).

The Teacher Evaluation Taskforce was placed on hold pending the development of the NAfME teacher evaluation.

Action: Update the mission statement for the Teacher Evaluation Task Force to align with the strategic plan (Palac/Hale).

Action: Benham will address membership with state leadership at the conference.

Student Committee and Student Chapter Committee – President Chair, Laurie Scott or Robert Gardner Student chair will be selected from the student chapter of the current chair.

9. Next steps

Meeting adjourned At 5:30 PM

Meeting called to order At 8:45 AM

6 10. State Chapter Update Old Business: - Benham provided an update regarding state chapters combining and rejoining ASTA.

11. Artist Teacher Action: An ad hoc committee chaired by Deborah Perkins will create a list of Award nominees for the board to consider for the Artist Teacher Award (Perkins, Palmer, Conyers). 12. Communities Update

13. Overflow Old Business Action: Investigate a five-year financial forecast including membership trends (Hale/McNamara). In progress

Action: Mary Jane will draft a letter providing some options (Dye). [This was in regard to the Violins for Peace proposal]. Completed

Action: Investigate state policies on continuing education credit relative to conference attendance (Benham). Completed

Action: Ask the String Research Journal Editors to investigate creating a call for research proposals that would meet the goals in our strategic plan (Palac). In progress

Action: The associates should think about the market research that they are interested in pursuing (Hale). Ongoing

Action: To develop a plan to combine state chapters based on the recommendation of our legal council (Hale/Benham). Completed

Action: Investigate the possibility of creating searchable databases for the

7 American String Teacher Journal and the String Research Journal, as well as common costs of purchasing individual articles (Dye/Palac). Completed Signed a contact with SRJ to extend our contract with ProQuest.

New Business Action: Palmer, Perkins, and Colbert will review the String Project Award applicants.

Meeting adjourned at 11:50 AM