SOCIETY OF USAF FLIGHT SURGEONS BOARD OF GOVERNORS MEETING MINUTES 14 May, 2012
Location: Room 303, Atlanta Hilton, Atlanta, GA
1. Call to Order: The meeting was called to order at 0730 EST by Col Robinette.
Members Present: LGEN Bruce Green Honorary Board Advisor MGEN Tom Travis Honorary Board Advisor Col Timothy Robinette President Col Kenneth Knight President-Elect Col Mark Mavity Elected Member 2011 Col Sarady Tan Treasurer Col Coakwell Resolutions Committee Col Bachmann Scientific Committee Col Klingenberger Air National Guard Component Lt Col Cheryl Lowry Elected Member 2011 Lt Col Kathy Hughes Awards Committee Chair Lt Col Christopher Borchardt Reinartz Committee Chair Lt Col Robert York Elected Member 2010, Webmaster Lt Col Devin Beckstrand Nominations Committee Chair
Lt Col Nassir Constitution and By-Laws Committee Maj William Hayes Executive Officer Maj Justin Tingey Membership Chair Maj Pankey Capt Jason Cromar History and Archives Committee Chair
Members Absent:
MGEN Douglas Robb Honorary Board Advisor Col Bogner AF Reserve Component Col Margaret Matarese Past President Lt Col Alden Hilton Elected Member 2010 Lt Col Tess Goodman Secretary Lt Col Duncan Hughes Program Committee Lt Col Robert Craiggray Business Editor Lt Col Jeff Lawson Merchandising Subcommittee Maj Geoffery Ewing Flightlines Executive Editor
2. Review of Jan 2012 BOG meeting minutes approved. 3. President’s comments: President requested approval from BoG for incoming president for prior approval to spend $100.00. The president would have immediate discretion to spend this money without consulting with others. All members were in favor and it was approved. 4. Secretary’s Report: Lt Col Goodman was not present but report is below.
a. The January 2012 BoG meeting minutes were finalized by Maj Hayes and sent to the BoG on 16 Mar 2012. These minutes have been posted to the website. b. Following the turnover last summer, there were a lot of BoG and committee chair changes that took a substantial amount of time to reconcile and correct. The secretary will attempt to reconcile all 2012 changes ASAP and send reconciled list to the Flightlines editor and webmaster for posting. c. Housekeeping issues: The website reflects the incorrect History and Archives Committee Chair and the September 2011 BoG minutes are not posted. Request that website be updated to reflect Capt Cromar as the History and Archives committee chair and September BoG minutes be posted. 5. Treasurer’s Report: Col Tan reported: For the calendar year 2011, SoUSAFFS revenue ($19,828.01) has exceeded expenses ($15,196.67) by $4,631.34. This represents a healthy operating margin of (23%). Also, SoUSAFFS paid the State of Texas $332.50 in taxes for 2011. In the first four months of CY 2012, SoUSAFFS revenue ($3,918.00) has exceeded expenses ($1,361.65) by $2,556.35. This represents a healthy operating margin of (65%). As of 30 April 2012, the financial status of SoUSAFFS is healthy with a current account balance of $27,791.00. Report attached: SoUSAFFS Financial Report 30 Apr 12.pdf
6. Awards Committee: Lt Col Hughes/Lt Col Rob Craig-Gray reported: The awards nomination and selection process was extremely successful this year. New standardized application forms were developed for the Operational Flight Surgeon Safety Award, (OFSSA) and Malcolm Grow (MG) Flight Surgeon of the Year Award. The call for nominations for these two awards went to Air Staff and MAJCOM in Jan and closed out six weeks later on 15 Feb 12. Five candidates for the OFSSA were forwarded from MAJCOMS (AMC, AETC, ACC, AFSPC and PACAF). 11 MG candidates were forwarded from MAJCOMS (ACC, AMC, AFSPC, AFGSC, AFSOC, USAFE, AETC, PACAF, AFMC, USAFA and AFDW).
The Team Aerospace Award was deleted from the AFMS award process for 2011, and in Jan 12 a proposal to sponsor this award was approved by the AF/SG. The call for nominations was later than the other awards due to the timing and by the deadline of 1 Apr 12, 11 highly competitive teams were forwarded by MAJCOMS (ACC, AMC, AFSPC, AFGSC, AFSOC, USAFE, AETC, PACAF, AFMC, USAFA and AFRC).
The Olson-Wegner Award was changed in the AFMS in 2011, the criteria now is for any 4N NCO. The winner for the AFMS was not from flight and operational medicine.
The Julian Ward Award was selected by the AsMA Awards Committee and will be presented by Col Robinette at the Honors Night Banquet.
The Schafer Award a number of qualified candidates in the pool, and one was selected and the winner was approved by Col Robinette.
There were three candidates for the Unger Award based upon the criteria of published original research in the Journal of the Aerospace Medical Association.
7. Constitution and By-Laws Committee: Lt Col Nassir reported: the 2011 updates are posted on web thanks to the Webmaster. Also working w/ treasurer on tax status for SoUSAFFS in Ohio. Discretionary funds discussed for the SoUSAFFS president should not cause any changes to the Bylaws.
8. History and Archives Committee: Flightlines will be updated regarding BoG changes otherwise nothing significant to report.
9. Membership Committee: There was a discussion on how to entice flight surgeons to join SoUSAFFS. Suggestion made to consider giving the 1st year free after joining the parent organization, AsMA.
10. Program Committee: Lt Col Borchardt discussed a FS video. More to follow at next BoG.
11. Reinartz Education and Training Committee:
12. Resolutions Committee: Suggestion by Col Nassir - Adopt Bylaws format that is used in the AsMA Bylaws with the goal to be more consistent with AsMA. There was a motion to adopt this and this was approved by all.
13. Nominations Committee: Lt Col Beckstrand reported: Elections were completed w/o complications. Majority used the website to cast their ballot which helped give more visibility to that platform. Competition was stiff among candidates reflecting the high quality of nominees. Final results are ready for announcement during Monday’s luncheon.
14. Scientific Committee: Col Bachman has nothing significant to report.
15. Merchandising Committee: Sales will be active at the SoUSAFFS table near AsMA Registration.
16. Webmaster: LtCol Rob York. 2 updates made to website. Also, request for an artistically inclined member to update the banners since we are well past the 50th anniversary now.
17. AF Reserve Component: Not present
18. Air National Guard: Suggestion made to consistently discuss SoUSAFFS in detail with the ANG during training opportunities.
19. Flightlines: No report relayed.
20. Old Business:
a. Status of tax filing (POC – Col Tan): 501-C3 status, this will need to be continued due to potential for AsMA to take cover as the umbrella organization. b. Status of RAM patches (POC – Col Rhodes/Col Goldhagen and Lt Col Lawson) i. (copied from previous minutes) Col Tan mentions that our RAM patches are not paid for yet. This accounts for 22 patches total. Col Rhodes and Col Goldhagen will work together to resolve this issue, then Lt Col Lawson will send the acquired funds to Col Tan at an estimated cost of $5.00 per patch.
21. New Business: a. Recommendation for future awards process (Lt Col Hughes) - see notes above.
22. MEETING ADJOURNED
THERESA GOODMAN TIMOTHY ROBINETTE SoUSAFFS Secretary SoUSAFFS President