Offer Letter for Tenured Faculty Appointment (5)

Sample Offer Letters

Date

Name Address City, State, Zip Code:

Dear Name:

I am pleased to inform you that the President has authorized me to offer you an appointment to the faculty of The University of Texas at Arlington, with the title of ______. You will be assigned to the Department of ______and your duties and schedule will be determined by the Chair of the Department. This appointment is with tenure and is subject to review and approval by the Office of the Chancellor and the Board of Regents of The University of Texas System. All faculty, administrators, and staff are subject to the relevant provisions of the Rules and Regulations of the Board of Regents and the Handbook of Operating Procedures of The University of Texas at Arlington and to applicable state and federal laws.

Your appointment, if approved, will be effective ______, with a nine month academic salary rate of ______. The salary is subject to all deductions required by federal and state law and, if permitted by law, such other deductions as you may authorize in writing.

*If applicable include language about start up funding.

*If relocation assistance is applicable please include the amount the department is funding and include the following sentence.

Please contact Ms. Jean Hood, Vice President for Human Resources for further information. She can be reached at [email protected] or by phone at (817) 272-7091.

You will be entitled to all employee benefits authorized by the Texas Legislature as provided under current state law, as well as, the additional benefit provided by the University that covers the first 90-days of health insurance. The UT Arlington Human Resources Department will discuss all employee benefits with you at the time you complete the paperwork for your appointment, including the level of premium sharing provided by the University. Please be prepared to provide copies of your marriage certificate, your child(ren)’s birth certificates or appropriate adoption paperwork when enrolling your dependents for benefits. All benefit elections must be made within 31 days of the date of employment. The University now uses the federal electronic employment verification system known as E-Verify for all new hires and rehires. The E-Verify system compares the information that employees submit on their Form I-9 with records maintained by the federal government. The E-Verify program has stringent deadlines for processing verifications and penalties for non-compliance. This requires that you report to the Human Resources department on your first day of employment to complete this process. You can find a copy of the I-9 and a list of acceptable documents to verify employment eligibility by going to: http://www.uscis.gov/files/form/i-9.pdf. You must meet the requirements of the Act to qualify for appointment. This offer is contingent upon satisfactory completion of all pre-employment screening requirements, including a criminal background check.

The faculty of the Department of ______are enthusiastic about your proposed appointment. I share that enthusiasm and look forward to having you as a member of our faculty. Please indicate your acceptance or declination of this offer by signing in the space indicated below and returning in the enclosed stamped, addressed envelope on or before ______so that we may forward your appointment for the review and approval process.

If you have any questions, please call me.

Sincerely,

Name Dean, {Insert Name of College or School} xc: Vistasp M. Karbhari, President Ronald L. Elsenbaumer, Provost {Insert Name} Chair, Department of {Insert Department Name}

I accept this offer of appointment.

______Signature Date

I decline this offer of appointment.

______Signature Date Offer Letter for Tenure Track Faculty Appointment (5A)

Date

Name Address City, State, Zip Code:

Dear Name:

I am pleased to inform you that the President has authorized me to offer you an appointment to the faculty of The University of Texas at Arlington, in a tenure track position, with the rank of ______. You will be assigned to the Department of ______and your duties and schedule will be determined by the Chair of the Department. This appointment is without tenure, but on the tenure track, and is subject to review and approval by the Office of the Chancellor and the Board of Regents of The University of Texas System. All faculty, administrators, and staff are subject to the relevant provisions of the Rules and Regulations of the Board of Regents and the Handbook of Operating Procedures of The University of Texas at Arlington and to applicable state and federal laws.

All faculty must adhere to minimum workload requirements set by the Board of Regents. The Regents Rules sections relating to faculty workload requirements can be found at http://www.utsystem.edu/board- of-regents/rules/31006-academic-workload-requirements. Tenure decisions at UT Arlington represent some of the most important decisions made regarding the future of the institution. Progression of faculty on the tenure track is assessed annually. The policy relating to review of faculty on the tenure track can be found at https://www.uta.edu/policy/hop/6-300.

*If applicable include language about start up funding.

*If relocation assistance is applicable please include the amount the department is funding and include the following sentence.

Please contact Ms. Jean Hood, Vice President for Human Resources for further information. She can be reached at [email protected] or by phone at (817) 272-7091.

The University now uses the federal electronic employment verification system known as E-Verify for all new hires and rehires. The E-Verify system compares the information that employees submit on their Form I-9 with records maintained by the federal government. The E-Verify program has stringent deadlines for processing verifications and penalties for non-compliance. This requires that you report to the Human Resources department on your first day of employment to complete this process. You can find a copy of the I-9 and a list of acceptable documents to verify employment eligibility by going to: http://www.uscis.gov/files/form/i-9.pdf. You must meet the requirements of the Act to qualify for appointment. This offer is contingent upon satisfactory completion of all pre-employment screening requirements, including a criminal background check.

If you have any questions, please call me.

Sincerely,

Name Dean, {Insert Name of College or School} xc: Vistasp M. Karbhari, President Ronald L. Elsenbaumer, Provost {Insert Name} Chair, Department of {Insert Department Name}

I accept this offer of appointment.

______Signature Date

I decline this offer of appointment.

______Signature Date Offer Letter for Non Tenure Track Faculty Appointment (5B)

Date

Name Address City, State, Zip Code:

Dear Name:

I am pleased to inform you that the President has authorized me to offer you an appointment to the faculty of The University of Texas at Arlington, with the rank of ______. You will be assigned to the Department of ______and your duties and schedule will be determined by the Chair of the Department. This appointment is without tenure and is subject to review and approval by the Office of the Chancellor and the Board of Regents of The University of Texas System. All faculty, administrators, and staff are subject to the relevant provisions of the Rules and Regulations of the Board of Regents and the Handbook of Operating Procedures of The University of Texas at Arlington and to applicable state and federal laws.

Your appointment, if approved, will be effective for the period beginning ______and ending ______, with a total salary of ______for that period. This appointment will be for the indicated period only. A formal offer will be made for any appointment beyond that period. Your service in this position does not count as probationary service for consideration for tenure. The salary is subject to all deductions required by federal and state law and, if permitted by law, such other deductions as you may authorize in writing.

The faculty of the Department of ______are enthusiastic about your proposed appointment. I share that enthusiasm and look forward to having you as a member of our faculty. Please indicate your acceptance or declination of this offer by signing in the space indicated below and returning in the stamped, addressed envelope on or before ______so that we may forward your appointment for the review and approval process.

If you have any questions, please call me.

Sincerely,

Name Dean, {Insert Name of College or School} xc: Vistasp M. Karbhari, President Ronald L. Elsenbaumer, Provost {Insert Name} Chair, Department of {Insert Department Name}

I accept this offer of appointment.

______Signature Date

I decline this offer of appointment.

______Signature Date Offer Letter for Administrative Appointment with Tenured Faculty Appointment (5C)

Date

Name Address City, State, Zip Code:

Dear Name:

Upon the recommendation of the ______Search Committee, I am pleased to inform you that the President has authorized me to offer you an administrative appointment as ______and a faculty appointment as ______with tenure. The administrative appointment is without term and may be terminated at the pleasure of the President. Salary for administrative duties will terminate upon termination of the administrative appointment. All appointments are subject to review and approval by the Office of the Chancellor and the Board of Regents of The University of Texas System. All faculty, administrators, and staff are subject to the relevant provisions of the Rules and Regulations of the Board of Regents and the Handbook of Operating Procedures of The University of Texas at Arlington and to applicable state and federal laws.

Your total twelve month salary will be $______, beginning September 1, ______. This includes salary for your faculty position at a nine month academic rate of $______. The salary is subject to all deductions required by federal and state law and, if permitted by law, such other deductions as you may authorize in writing. *

*If applicable include language about start up funding.

*If relocation assistance is applicable please include the amount the department is funding and include the following sentence.

Please contact Ms. Jean Hood, Vice President for Human Resources for further information. She can be reached at [email protected] or by phone at (817) 272-7091.

The President and I, as well as the faculty of the Department of ______, are enthusiastic about your proposed appointment. Please indicate your acceptance or declination of this offer by signing in the space indicated below and returning in the enclosed stamped, addressed envelope on or before ______so that we may forward your appointment for the review and approval process.

Should you have any questions, please do not hesitate to call me.

Sincerely,

Ronald L. Elsenbaumer, Provost Provost, University of Texas at Arlington xc: Vistasp M. Karbhari, President {Insert Name of Dean or Vice President}, {Insert Title}, College (or School) of {Insert Name}

I accept this offer of appointment.

______Signature Date

I decline this offer of appointment.

______Signature Date

* Optional sentence: In the event you leave the administrative position, you will be granted a leave of absence at your twelve month salary rate to permit you to prepare for assuming your duties as a faculty member. The period of the leave of absence and your development plan for that period will be subject to review and approval by the appropriate academic administrator and the President. Your nine month academic rate when you begin your duties as a faculty member will be as stated in your last memorandum of appointment. Reappointment Letter for Non Tenure Track Faculty Appointment (5D)

Date

Name Address City, State, Zip Code:

Dear Name:

I am pleased to inform you that the President has authorized me to offer you a reappointment to the faculty of The University of Texas at Arlington, with the rank of ______. You will be assigned to the Department of ______and your duties and schedule will be determined by the Chair of the Department. This appointment is without tenure and is subject to review and approval by the Office of the Chancellor and the Board of Regents of The University of Texas System. All faculty, administrators, and staff are subject to the relevant provisions of the Rules and Regulations of the Board of Regents and the Handbook of Operating Procedures of The University of Texas at Arlington and to applicable state and federal laws.

Your appointment will be effective for the period beginning ______and ending ______, with a total salary of ______for that period. This appointment will be for the indicated period only. A formal offer will be made for any appointment beyond that period. Your service in this position does not count as probationary service for consideration for tenure. The salary is subject to all deductions required by federal and state law and, if permitted by law, such other deductions as you may authorize in writing.

The faculty of the Department of ______are enthusiastic about your proposed appointment. I share that enthusiasm and look forward to having you as a member of our faculty. Please indicate your acceptance or declination of this offer by signing in the space indicated below and returning in the stamped, addressed envelope on or before ______so that we may forward your appointment for the review and approval process.

If you have any questions, please call me.

Sincerely,

Name Dean, {Insert Name of College or School} xc: Ronald L. Elsenbaumer, Provost {Insert Name} ,Chair, Department of {Insert Department Name}

I accept this offer of appointment.

______Signature Date

I decline this offer of appointment.

______Signature Date