Company S Quality Management System (Qms)

Commercial Division

SUPPLIER QUESTIONNAIRE

SECTION 1: SUPPLIER PRE-QUALIFICATION QUESTIONNAIRE

DECLARATION (SUPPLIER)

We hereby declare and undertake that all the information/documents provided are under our full legal responsibility and confirm that we indemnify and hold ADMA-OPCO harmless against any claim or liability arising from the acceptance or use of such information/documentation whatever the source of such claim or liability.

We also authorize ADMA-OPCO to verify and seek any way of confirmatory of such information/documents.

We acknowledge that submission of this Questionnaire does not give us any right whatsoever to be invited to tender for any work being so tendered by ADMA-OPCO

We undertake to inform Company of any changes and will periodically update/confirm (at least yearly) all items of supplied information.

Signature

Full Name

Designation

On Behalf Of

Note: Official Authorization /Power of Attorney from the owner to the above signed should be attached.

1 Commercial Division

CHECK LIST (SUPPLIER)

SUPPLIER’S S.No. DESCRIPTION CONFIRMATION

COMPULSORY ATTACHMENTS 1. Covering letter from Local Supplier along with copy of their . Abu Dhabi Municipality Trade License o . Abu Dhabi Municipality Trade Registration Certificate o . Abu Dhabi Chamber of Commerce & Industry (ADCCI) o Membership Registration Certificate. (Above Certificates must contain classification for Oil & Gas Field Services). . “To Whom It May Concern Certificate” from ADCCI stating % of ownership. o Note: Attach copy of above License/Certificates and the Official English Translation o of the ADCCI membership registration certificate Copies of all valid Agency Agreements duly endorsed by U.A.E. Embassy in the 2. home country of the Principal Supplier(s). (Please note that EXCLUSIVE Agency o Agreements must be registered with Ministry of Economy & Commerce, Abu Dhabi). Letter of appointment from Principal Supplier(s) covering all other NON-EXCLUSIVE 3. o arrangements/agencies you have. 4. Principals Product Catalogues, covering full range of Products seeking to register o 5. Clients list, if applicable o List of your manpower under your company's visa issued by Ministry of Labour of 6. o UAE Government, Abu Dhabi. Power of Attorney (authorization for signee) for the signature in the company 7. o declaration Copy of previous registration letter from ADNOC Group company with details of 8. o principals/ manufacturers and products Copy of QA/QC manual along with implementation forms, checklists & certificates 9. o applicable to QA/QC Management system. 10. Copy of HSE manual along with implementation forms checklists & certificates. o 11. Copy of QA certificate for ISO 9000 series from an international certifying agency. o

Copy of audited financial statement or internal financial statement. o 12. 13. Customer reference letters o Any other documents which you may wish to enclose in support of this pre- o qualification (Please list below):

Confirm that all Sections / Sub-sections applicable to you have been filled.

NOTES : Item Nos. 1 to 8 are compulsory for Local Suppliers. Item Nos. 9 to 14 optionally provides useful additional information for this pre-qualification.

PRE-QUALIFIED WITH ADNOC GROUP OF COMPANIES (SUPPLIER)

If your company is pre-qualified with any of ADNOC group of companies, please fill the following information and provide supporting documents:

NAMES OF PRINCIPALS ADNOC /MANUFACTURERS AND S.No. REGISTRATION No. COMPANY NAME THEIR PRODUCTS/ REGISTERED

HUMAN RESOURCES (SUPPLIER)

List below, by category of specialization, the number of personnel employed, indicating whether they represent core “permanent” employees or “hired” ones.

Please attach the list of personnel under your company's visa issued by Ministry of Labour of UAE Government, Abu Dhabi.

Permanent: Under your Abu Dhabi Company's visa Hired: Not under your Abu Dhabi company’s visa in Abu Dhabi.

CATEGORY OF SPECIALIZATION TOTAL NUMBER PERMANENT HIRED Civil Engineers and Supervisors Electrical Engineers Instrument Engineers Mechanical Engineers Purchasing QA / Inspection and Testing Safety Personnel Sales OTHERS: (Please specify)

Please enclose the following Organization Charts:

. Organization Chart for your Local Office in Abu Dhabi YES NO

. Organization Chart for your Corporate Office YES NO

. Organization Chart for your Home Office YES NO (if different from your Corporate Office)

 Please mention the number of UAE nationals permanently employed by your company and provide evidence documents issued or endorsed by the UAE Governmental Authority (to be linked under linked documents screen):

INFRASTRUCTURE (SUPPLIER)

Please enclose the following document and tick the box to confirm:

(i) SPACE (Please specify the space occupied, in square meters)

Offices Warehouses Workshops/Plants

Showrooms Laboratories Others

(ii) COMPUTERS/OFFICE AUTOMATION (Please specify the Facilities available)

No. of other Hardware such as No. Of Computers Printers/Plotters, etc.

Do you use AUTOCAD or similar program? YES NO

Please list application software used/available with you including the ones for Project Planning/ Control functions and for Engineering Design:

Please describe very briefly, communication network(s)/facilities available, such as Modems, Electronic Mail, Telefax, etc.:

WAREHOUSES (SUPPLIER)

Specify location of Warehouse(s) you may have, for stocking various products:

1. 1. . Emirate of Abu Specify Area in m² Dhabi where 2. 2.

2. 2. . Other Emirates Specify Area in m² within U.A.E. where 3. 3.

LIST OF MAJOR EXPERIENCE FOR ONGOING & COMPLETED PROJECTS

Mfr’s Registration Manufacturer’s Name Code: Product Group (PG) Product Group Description Code

TOTAL SL. PROJECT CLIENT NAME / SCOPE OF WORK / YEAR OF ORDER ROLE IN No. TITLE END USER SPECIFICATIONS SUPPLY VALUE SUPPLY (U.S.$) 1 2 3 4 5 6 7

Please identify Product Group code from Project Equipment / Materials List for items manufactured by your company.

Please use the following codes to identify SCOPE of your order (use more than one code if necessary) : Column No. 7 S=Supply ; E= Engineering/ Design, M= Manufacturing, I =Installation.

Please use SEPARATE SHEETS FOR EACH PRODUCT to list MAJOR ORDERS for ongoing and completed projects giving the total value in U.S.$ in Column No. 6.

Column No. 4: Please specify the dimensions, weight and wall thickness for Pressure Vessels, Columns, Separators, etc.

SECTION 2: SUPPLIER HSE QUESTIONNAIRE

Please tick the appropriate box and provide required information:

Name and address of premises to which this HSE questionnaire applies: -

Name and title of Management Representative responsible for your HSE Management System.

1. Do you have a formally documented HSE Management YES NO System? 2. Do you have a HSE Manual / HSEMS Procedures? YES NO

If yes, provide copy of HSEMS manual & list of HSEMS procedures.

3. Since when HSEMS implemented in your company?

4. Does your HSE Management System meet the requirements of ISO 14000 Series / OHSAS 18000 series / other YES NO internationally recognized HSE System? If yes, specify National/International Standard to which It is developed

5. Is your HSE Management System approved by any inspection/certifying agency Or by any large well-known YES NO company, viz. Lloyds, BV, DNV, TUV, etc. or a major oil company?

If yes, specify which ones and provide last certification or surveillance audit report and copy of the certificates.

Please summarize HSE accreditations of your Company and its Associate companies, if any:

ISO OR EQUIVALENT NAME OF COMPANY AND ITS STANDARDS ASSOCIATED COMPANIES (Please Specify)

Note: Please attach copies of HSEMS, HSE Certificate(s) and HSE Manual(s).

If your Company is not certified yet, but is going through the certification process, specify the name of Agency employed, if any, and approximate certification completion time:

(Please attach a letter from the Agency confirming the above).

Questionnaire completed by:-

Position:

Signature with Date:

Official Stamp

SECTION 3: SUPPLIER QUALITY ASSURANCE / QUALITY CONTROL QUESTIONNAIRE

ADMA-OPCO Quality Assurance Requirements for Prequalifying Products/ or Services

The Applicant Companies shall be advised to submit the documents / details listed in a. Section I ( Mandatory ) b. either part-1 or part-2 of the Section 2 ( Any one part is mandatory )

Section I: QMS Documentation: The following QMS documentation for the Principal/ Associate, who is providing the Services / products to ADMA-OPCO, shall be submitted: 1. a. QMS manual 2. Latest Organization chart, position of QA personnel / department 3. Quality System Procedures 4. List of Technical procedures relevant to the products / services under prequalification The above documentation shall define / address the Products / Services under prequalification. Section II: QMS Implementation: Part-1: The following details / documentation shall be submitted by the applicant companies (Principal / Associate), who is providing the services / products to ADMA-OPCO as evidences of effective QMS implementation within their operations: 1. Internal Quality Audit Schedule / Plan, Report, Non Conformance reports, Corrective Action Reports / Preventive Action Reports, Closeout reports etc. 2. List of Internal Quality Auditors with their training certificates 3. CV of the Management representative with his experience / qualifications in QA field 4. External Audit Reports if any 5. Minutes of the Management Review Meetings 6. Any other issues related to QA

Part-2 The copy of the ISO 9001:2000 certificate of the principal as it is the proof that external certification body audited their QMS implementation in accordance with ISO 9001:2000 standard requirements. However, the scope of the Certificate shall define / address the products / services under prequalification and shall be valid.

Please tick the appropriate box and provide required information:

1. Do you have ISO 9001 or ISO 29001 accreditation? YES NO 2. Do you have a QA Manual? YES NO

If yes, specify National/International Standard to which It is developed.

3. Does your QA System meet the requirements of ISO 9000 Series / YES NO ISO TS 29001 / other internationally recognized QA System?

If yes, please specify which parts, and what system.

4. Is your QA System approved by any inspection/certifying agency YES NO Or by any large well-known company, viz. Lloyds, TUV, etc. or a major oil company?

If yes, specify which ones.

5. Can you provide training facilities at site? YES NO

If yes, please describe briefly.

Please summarize QA accreditations of your Company and its Associate companies, if any:

ISO OR EQUIVALENT NAME OF COMPANY AND ITS STANDARDS ASSOCIATE (Please Specify)

Note: Please attach copies of QA Certificate(s) and QA Manual(s).

If your Company is not certified yet, but is going through the certification process, specify the name of Agency employed, if any, and approximate certification completion time:

(Please attach a letter from the Agency confirming the above)

SUPPLIER’S COMMENTS AND QUALITY ASSESSOR SCORING TABLE: S.No. Questions Comments Score Remarks Explain how Top Management is committed in providing the required resources such as Manpower, Material, 1 and Machinery to meet the stakeholders’ requirements. Please also explain how this commitment is communicated in your organization. Do you have a training/development program for your staff? If yes, kindly 2 outline the training requirements and attach copies of certificates awarded on successful completion of such training.

Briefly state how your organization 3 determines customers’ requirements. State how the organization plan and control the design and development of 4 products/services to meet the customers’ requirements. Explain how your organization plan and 5 develop the processes needed for product/service realization. State how you are evaluating your suppliers’ performances. Moreover, how do you ensure that orders are placed 6 only with suppliers capable of meeting your requirements? Please provide evidence. State how you ensure that purchased 7 products are meeting the defined requirements. Briefly state your Identification and 8 Traceability system. Explain your organization’s process of 9 controlling monitoring and measuring devices. State your process of Customer Relations Management including customer feedback, complaints, 10 suggestions and how they are communicated in your organization. Please provide evidence. Explain how you are evaluating the 11 effectiveness of your Quality Management System. Briefly explain how preventive and 12 corrective actions are initiated and implemented in your activities. What are the Continual Improvements made by your organization to improve 13 the effectiveness of your Quality Management System?

QUALITY MANAGEMENT SYSTEM (QMS) EVALUATION AUDIT REPORT Company’s Name: ______Audit Date: ______Scope of services audited: 1. Evaluation of Quality Management System Requirements S. Elements for Requirements Findings Conclusion No Evaluation 1.0 Availability of Quality Management System Documentation:  The Scope are clearly defined & documented  The Exclusions are clearly defined & documented  Availability of Quality Policy, Objectives Availability of 1.1  Availability of Organization Chart / Quality Manual Management structure  Description of Roles & Responsibilities of QMS staff  Management Review requirements OVERALL CONCLUSION  Availability of Document & Data Control Procedures  Availability of Control of Quality Records procedures Availability of  Availability of Procedure for Quality System controlling NCRs, Corrective 1.2 Actions / Preventive Actions Procedures  Availability of Internal Quality Audit (QSP) Procedures  Availability of Statistical Analysis & Continuous Improvement Procedure OVERALL CONCLUSION  Availability of Process Control, maintenance of equipment Procedures  Availability of Training & technical competency assessment procedures  Availability of procedures for Availability of Inspection & Testing, Quality 1.3 Technical Planning Procedures  Availability of Procedure for Calibration of IMT equipment  Availability of Purchasing & Supplier Evaluation OVERALL CONCLUSION 1.4 Availability of  Availability of Project Specific Quality Technical Plans Method  Availability of Appropriate Inspection Statements / & Test Plan Work  Availability of Work Instructions for Instructions carrying out specific activities  Availability of appropriate method statements for processes, which have impact on quality. 13 Commercial Division

OVERALL CONCLUSION SECTION-1 OVERALL CONCLUSION QUALITY MANAGEMENT SYSTEM (QMS) EVALUATION AUDIT REPORT Company’s Name: ______Audit Date: ______Scope of services audited: 1. Evaluation of Quality Management System Requirements S. Elements for Findings Requirements Conclusion No Evaluation 2.0 Implementation of Quality Management System:  Implementation of Quality Policy Statement & objectives  Availability of Job Descriptions for Key personnel. Management 2.1  Availability of records of Commitment Management Reviews & action plans  Availability of records of resolving Customer Complaints. OVERALL CONCLUSION  Availability of competent personnel (records of qualification / training experience)  Implementation of effective maintenance program for all machinery & equipment  Implementation of effective Implementation Document & Data Control, records 2.2 of Process control aspects. Control  Implementation of effective Inspection & Testing aspects.  Availability of Calibration Records for IMT equipment  Availability of Records of Internal Quality Audits, Records of NCRs / CARs / PARs. OVERALL CONCLUSION SECTION-2 OVERALL CONCLUSION 3.0 QMS Accreditation: 3.1 ISO  Availability of ISO 9001 (latest) Accreditation Certificate  Does an Approved Certification Body issue the Certificate?  Is the Certificate currently valid?  Does the scope of registration include the services, which are under prequalification by ADMA-OPCO?  Does the scope of registration include the services, which are under prequalification by ADMA-OPCO?  Is the certificate is issued to the company, which is under audit?  Is the QMS of their Parent company is been followed by the subject company?

 Is the Scope of registration extended to any other locations of the company? OVERALL CONCLUSION SECTION-3 OVERALL CONCLUSION

QUALITY MANAGEMENT SYSTEM (QMS) EVALUATION AUDIT REPORT Company’s Name: ______Audit Date: ______Scope of services audited: 1. Evaluation of Quality Management System Requirements S. Elements for Requirements Findings Conclusion No Evaluation 4.0 Trained QMS personnel: 4.1 Trained QMS  Availability of adequately trained personnel personnel (Competent, qualified, trained / experienced) Certificates shall be submitted.  Documented Job Description of key- staff with defined Roles & Responsibilities.  Availability of Training Needs Identification System and Training Plan implementation.  Review of performance appraisal of key staff by the Management. OVERALL CONCLUSION  Availability of records of QMS awareness Programs provided to the staff.  Details of the training materials issued during the awareness Availability of program QMS Awareness  Availability of QMS Training 4.2 qualifications / experience available amongst the for the trainers. staff  Details of Internal Quality Audits performed and the quality of audits.  Records of Checklists prepared for conducting Internal Quality Audits. OVERALL CONCLUSION Item 4 OVERALL CONCLUSION 5.0 Any other Accreditation:  Are they accredited to any Specific Product Accreditation Standard or Equivalent?  Availability of such Accreditation Other 5.1 Certificate Accreditation  Does an Approved Certification Body issue the Certificate?  Is the Certificate currently valid? OVERALL CONCLUSION Item 5 OVERALL CONCLUSION

Conclusion: