2014 SADC GENDER PROTOCOL SUMMIT AND AWARDS CENTRES OF EXCELLENCE LOCAL GOVERNMENT INSTITUTIONAL APPLICATION This award recognises progress in mainstreaming gender the local government, and Media Centres of Excellence. Use this form to do your institutional profile as part of your application process. The application must be accompanied by evidence to support all application form.

1. ADMINISTRATIVE INFORMATION

Name of good practice *

EG: kafue Council walks the talk of a clean environment.

Date

* / MM / DDYYYY Name MARY Surname CHONGO Designation HUMAN RESOURCE Organisation/media KAFUE DISTRICT COUNCIL house/council Education level Primary Secondary Tertiary Vocational Adult School  School     literacy Age Group (please tick) 18 - 30  31- 41 - 50 51 - 60 60 + 40 Email [email protected] Tel e.g. 00 27 11 622 2877 00 260 211 312935 Fax e.g. 00 27 11 622 4732 Cell 00 260 977 720808 e.g. 00 27 82 665 1742 City KAFUE Country ZAMBIA Website Sex  Female  Male Photo Please upload a high resolution face photo of yourselves

1 2. INSTITUTIONAL PROFILE *

COUNTRY ZAMBIA COUNCIL KAFUE DISTRICT COUNCIL GENDER CHAMPION CATHERINE MUTUNA CHAPESHAMANO GENDER FOCAL MARY CHONGO PERSON Baseline score 64 Progress Score 61.5 Latest score 62.5 Attitude score Women Men Total % Women Council 01 10 11 0 Management 06 09 15 40 Council staff overall 48 92 140 35 Population served 227,466 (113,556 FEMALES AND 113,910 MALES)

Synopsis*

Kafue District Council had challenges especially in involving management in GBV issues and women were not part of decision making. Civic Leaders, Management and employees both were not concerned about the gender based violence and each other. Currently, the council has increased the number of women in management and middle management. Employees are free to discuss GBV issues at work place.

The council had 22 female employees with none in management and now it has 48 female employees with 6 in management and 7 in middle management. This has improved work relationships among employees and service deliveries as both genders are involved. The total number of permanent employees is 140.

The Local Authority has a gender policy developed and the same is guiding policy direction and gender mainstreaming has taken root.

The Local Authority will soon table the policies so far developed for council decision and to incorporate evaluation and monitoring mechanisms.The delay in council decision on the policies has been necessitated by the staff turnover arising from transfers of key management staff by the Local Government service commission.

The District Council is fully committed to ensuring that the gender policy permeates all Council policies and contribute significantly to attainment of the 50/50 gender equality by 2015. To prove this point the Local authority has budgeted a total amount of

2 K 33,000 under 2014 annual budget to carry out gender activities specifically. Other than that all activities under the budget takes into account the provisions of the gender policies. For example all recruitments, Land administration, staff development programs etc. have been designed taking into account the provisions of the gender policy.

Key objectives* Please state the key gender mainstreaming objectives of the COE – 300 words

 The Council is enhancing community mobilization where the committee engages the community in the fight against Gender Based Violence through community meetings. The committee holds sensitization meeting in various wards of the district on GBV and HIV/AIDS issues.  Capacity Building: The Council has been engaging the community leaders who are councillors and headmen/women and also management members on the job training on GBV issues.  Women empowerment: The council encourages women empowerment through women clubs meetings and formations. Most women clubs received Certificates and funding through the office of Community Development.  Involving women in decision making: At the Council level, the Council Chairperson is a woman who makes decisions during Full Council meetings especially on developmental issues in various wards. The council also has six (6) women at Management level who sit and participate in council decision making. At District Level, the district is headed by a woman who is the District Commissioner who has brought change through encouraging women to participate in decision making and to be part of developmental activities and meetings held in the district.  Encouraging women to apply for land allocation.  Introducing a 50/50 campaign through application of skills: these skills assist the local authority (council) to apply new skills in service delivery issues and projects.

Background*

Kafue District Council Civic Centre is located in the urban area of Kafue along Luangwa drive in Kafue Estate. Kafue is divided into locations of urban and rural setup. Areas such as Chanyanya, Zambia Compound and Soloboni are typical rural while as Kafue Town, Inkanga, Kafue East, Green Field and Estates are urban areas.

The total population in Kafue is 227,466 out of which 113,556 are females and 113,910 are males.

Kafue district has eleven (11) wards and councillors out of which ten (10) are male and one (1) female who is the Gender Champion and a Councillor for Matanda Ward.

Kafue District Council had 99 permanent employees by 2012 and the number has risen to 140 permanent employees by January 2014 with 48 female staff and 92 male staff. The council also had 98 temporal and currently the number has reduced to 84 temporal employees working in various departments.

3 The Council has been part of Centre of Excellence process for four years now. It has covered all the ten (10) stages and nineteen were trained, 10 males and 9 females.

The Council did not have any management member in the committee which is different now. The committee consists of three management members who are the Senior Community Development Officer, Environmental Planner and Chief Health Inspector. This has made a difference as issues of Gender are been discussed in Management.

This has also prompted the Council Secretary and the Gender Champion to involve community leaders as well who have been attending community sensitizations meetings.

Key activities *

 Community Sensitization and mobilization: This is an activity which is very important because it has brought gender based violence awareness in our communities. Kafue District Council Gender Committee has also started sensitizing men through a men’s forum lead by our committee member Mr. Sam Banda. The Forum calls for informal meetings and braii where GBV issues are shared. Men are now coming out to discuss gender based violence in homes unlike in the past.  Training of community leaders: Training and sensitizing community leaders is on-going because some community leaders like Headmen are still not happy with the training for they say, sleeping with young girls cures certain diseases and others are perpetrators. Councillors are helping the committee in terms of sensitization in their areas.  Women empowerment: It is the duty of COE to help women in the communities. The Council has been providing certificates to women clubs and write introduction letters to the bank of their choice and also to the office of community development.  CDF distribution: The Council bought earth moving equipment from the Community Development Funds. It is also engaged in various projects where the Zambia Compound Police Post has been rehabilitated, Iron Sheets bought for Chiawa Police Post, Contributed 50 pockets of cement to Kaweza Community for building of a class room, 50 Blankets for Nangongwe Clinic and rehabilitation works at the clinic has commenced. (Attached are purchase orders for various projects under CDF).  Monitoring and Evaluation: Reports are done after completion of each project.

Resource allocations *

Amount local currency Amount in Rand (specify) Gender specific allocation K13,970.00 8,382,000

4 Gender in mainstream projects K20,000.00 for 12,000,000 (please specify) sensitization Training and Development 50,000 Kaizen Programme 30,000

Amount contributed in cash or in kind by partner organisations (please specify)

European Union (MCDMC) 357,247.98 Euro

Challenges*

 Limited funds for programmes: The funds were not sufficient to carry out sensitization programmes due to limited budget allocation and Management was not interested in gender equity.  Transport to reach furthest places for sensitization: It has been difficult to reach to furthest places for sensitization  Limited number of trained staff to sensitize the community: Genderlinks has only trained 19 members  Monitoring and Evaluation

Solutions  The Council has now increased the amount in the budget under Gender from K4,540.00 in 2013 to K20,000 in 2014. (See the budget line attached)  The Council has approved to provide transport for issues of Gender Based Violence in the district and also to help the Victim Support Unit who have been struggling with transport. (See minutes attached)  The COE will train more members of staff and the community leaders in order to improve community awareness.

Results *

Service delivery*

The Council had challenges in service delivery in the district due to lack of proper equipment. However, the Council has managed to launch earth moving equipment to improve on service delivery by procuring 2 tipper trucks, 2 tractors for waste management and 1 backhoe loader and 1 grader. These machines have improved service delivery. The machines were bought from Community Development Fund.

The 2 trucks are currently being used to ferry gravelfor road maintenance works. The works have started and in Magoba area the road was not good and now it has

5 improved. Below are the pictures and attached a report from Magoba works.

Magoba road before gravelling. Works in progress One of the trucks loading grave at the borrow pit using the backhoe loader for the road maintenance in Magoba.

The backhoe loader loading gravel in the tipper truck.

The road works have been completed along this road and the community is happy because of the service the COE has done and it has become one of the busiest road in terms of food delivery by subsistence farmers to the market places. Below is the completed road;

Mogoba road levelled and complete

These are some of the works the council is involved as service improvement in the district. The Acting Director of Works Mr. Stanley MwambaChanda was working on the ground to ensure the road works are complete. (See attached progress report)

The tractors are used for waste management and the communities are serviced on a daily basis to remove refuse. The council uses the tractors and one tipper truck. It has also engaged a private company to help in waste management. Pictures of women working on streets throwing waste in the tractor and the men in the tipper truck.

Men at work Because of the COE many women and men have been employed or empowered with jobs or skills. The streets of Kafue are well swept, the number of home based care givers has also improved and most makeshift standsin markets have been roofed. The council has rehabilitated the Zambia Compound Police post and Chiawa Police post has finally been completed.

Women’s empowerment*

The Council has been empowering women clubs through issuance of Club Certificates which they renew on yearly basis. The council also introduces these clubs to the bank of their choice were they receive any funding. 2013 was well received by women because they received some funding through the office of community development who work hand in hand with the Council. The council has a register of 84 women clubs which are currently running, out of which 24 clubs were given funding. The department received K125,000 for women empowerment. As COE, we are responsible for registering Women’s clubs as a way of getting them to be well organized in working together. The process of registration and the cost has been deliberately made low in order to allow more women clubs to register. They use these certificates to access funding from Gender in Development Ministry which supports projects run by women as well as from

6 Constituency Development Fund managed by COE. The COE is working closely with District Women Association, an umbrella body of all women Clubs in the district which also assists in monitoring how money disbursed to these clubs is being utilized and improving their livelihoods. It also organizes training programmes for women to teach them how to manage their projects as well as financial management. The collaboration has worked very well.

Projects undertaken have included goat rearing, chicken rearing, hammermill operations, knitting, tailoring, food production etc.

The COE has even allocated 247 residential plots to women in high area out of 578 plots advertised and 160 in site and service areas. It has also re-opened the Kafue Youth Centre where tailoring, welding and carpentry are taught. The women are also encouraged to sell at market places and 103 markets plots have allocated to women in Mtendere Compound out of 285 plots adveritised.

Evidence * Please provide at least one quote from a woman beneficiary to support your statement on women’s empowerment. Please remember name, surname and designation.- 100 words

The table below shows some of the clubs that were funded; name of the club, centre, project funded, amount funded per club, bank details and the cheque number for verification. s/no. Name of centre project Amount Bank Chq club

1. Tubombesheshikoswe piggery 5,000 Stanbic 0122035496701 Self help group

2. Women on shikoswe poultry 5,000 zanaco 0580700000041513 the move 3. Taonga Senior shikoswe piggery 5,000 Barclays 0071002462 Citizens 4. Chiawa women chiawa goat rearing 5,000 Investrust club 5. ChinsungweChanyanya poultry 5,000 Entrepreneur 28438 Women club Finance centre 6. Kanjawamungulivestock 5,000 zanaco Women club

The above clubs are part of the 24 that benefited from the funding in the district to empower women in various activities. The report was also presented in the DDCC meeting in November 2013.

7 Men for change*

The men in the community and at work place have become more supportive of gender equality through sensitization programmes. The men in the committee have become more open to share gender based violence in their homes unlike previous. The men have also come up with a men’s forum where they meet their fellow men to share issues pertaining gender based violence in homes.

Yes men have indeed become more involved in addressing gender issues. This can be evidenced by the number of men that are sitting on the district GBV committee represented by five (5) NGOs which are working with the Council in addressing GBV issues in the district. The commitment, determination and zeal shown by the members of this committee is extremely encouraging.

Evidence *

The following are members of the committee from various NGOs;

1. AsafuPhiri Committee Secretary Mpala 2. Samuel Banda Member Consortium 3. DucksonMuleya Member Consortium 4. Charles Kalengo Member Zambia Civic Education 5. James Nkhazi Member Zambia Civic Education 6. PartickPhiri Member Bwalo 7. Oliver Mukuwa Member PADIC

Public participation*

The Council committee has been involving the community in public participation through sensitization on gender based violence. Most people have become more open to share and talk about gender based violence in their homes and their communities. Some community members are ready to be trained in order to fight gender based violence in their communities especially in Chikupi Ward. This is an area where the community discovered that one headman had defiled a minor and the case is with Magistrate Court here in Kafue. The community are willing to fight and report any cases on gender based violence and child abuse.

Government disburses K1.3 million to every Constituency in the country to carry out projects that are identified by the community and managed by themselves, and supervised by the COE which also manages the funds. Most of the projects being brought forward have been in the area of water supply and sanitation, improvement of health and education facilities, income generating projects etc. The women have taken a centre stage especially in water reticulation, income generating activities and health projects as

8 these directly impact on them as they are the ones who draw water and care for sick family members. Many women are also running households as main bread winners and these initiatives are helping them a lot.

Project committees which have been formed have equal representation of both men and women as the project committee comprises 5 men and 5 women for every project.

The COE has also seen a great improvement in women participation in public meetings called to address community concerns by the local authority and most meetings are now being attended by more women than men and contributing without feeling intimated which is a great improvement from before when women felt they could not speak in front of men.

The sensitization programmes which are on-going are helping these communities to become more aware about the issues of gender based violence, early marriages, child abuse and HIV/AIDS issues. It was over whelming as the community is free to interact with the committee and also report cases the nearest Police Posts. There is equal participation in Policy making and contributions.

The COE has also conducted and carried out sensitization programmes on Cervical Cancer, Diabetes, High Blood Pressure and Respiratory diseases testing and treatment. This has been done in partnership with Ministry of Community Development Mother and Child under Kafue District Health Team with funding from the European Union. (See attached minutes)

Evidence *

“ I must say that the COE has been working hard to sensitize the community and community leaders and now sex, gender, tribe do not matter when it comes to development”. Councillor Cleophas Mutale Musonko the area councillor for Kasenje ward talking to the community on issues of gender based violence and the importance of community participation. Another area councillor of Chikupi ward Councillor Visitor Moonga dancing during community sensitization in his area. (See pictures of community sensitization and pictures of women and men at market places).

Changes at the work place*

There are changes at the work place because a lot of employees are now aware of gender based violence and even in full council meetings minutes are presented. Women are participating in decision making for example; the Council Chairperson being a woman makes developmental decisions and women in management positions are participating in decision making for the betterment of the council and the community.

As a result of the Gender Champion engaging the Local Government Service Commission

9 on the need for more women in management, the COE has seen a lot of changes in the management structure. A good number of women have joined the Council at senior and middle management levels e.g the Chief Administrative Officer, the Auditor, Procurement officer, Deputy Director of Works, Senior Community Development officer, Community Development officer, Fire officers, Public Relations officer and many more. This has greatly helped improve service delivery in the district.

With a fully fledged management structure, Council is now able to adhere to Calendar of meetings thereby responding to community needs more efficiently. This has greatly restored community confidence in the local authority.

Management members are now participating in sensitization and attending trainings at workplace compared to past years. (See picture of a chief officer explaining GBV issues).

Evidence *

Mr. Boyd Kaoma the former Chief Administrative Officer at Kafue Council attending Gender Committee meeting. “Attending a Genderlinks Training programme has helped me appreciate the meaning of gender and gender mainstreaming because previously I thought it was just women wanting to take up men’s jobs”. (1st from left)

Outreach through the media * How do you engage with the media to popularise the SADC Gender Protocol and the work on gender equality? 150 words

The local authority has been instrumental in establishing Kafue Community Radio and has largely provided funding for both equipment, furniture and paying for the radio licence of the station. The COE has also provided the building in which the radio station operates from free of charge. In return the radio has given the Local authority 1 hour free broadcast time every Wednesdays. This time is used by the local authority to engage the community on various issues concerning them. One of the topics has been to engage women and encouraging them to participate fully in projects and issues that concern them.

The programme starts with a discussion and later the lines are opened for people to phone in and make their contributions. The response from the community has been very encouraging. The COE Gender champion has been a guest on this programmes from time to time talking about women programmes and also about services provided by the COE. The board of the radio station has two council members of staff who are the Public Relations officer and the Director of works.

Evidence

10 If you can, please provide at least one example of media coverage resulting from your work Url, pdf, You tube

The COE through Mr Asaf Phiri, a member of the COE GBV committee features on ZNBC programme called “Lets Talk” which is aired around 10.00 hours every Saturday. The programme mainly discuss issues of gender equality and Gender based violence. The picture attached shows a training programme conducted by National Aids Council on Gender and Human Rights for traditional counselors.

Changes at household level*

Due to continuous sensitization programmes conducted by the COE, many women are now aware of their rights and more and more men are now treating their partners as their equals and with more respect. Cases of GBV and child abuse have greatly reduced and where they occur, they are being reported without feeling ashamed.

A lot of improvements have also been seen in the enrolment of the girl child as parents are now giving equal opportunities to both boys and girls as a result of the programmes. The number of parents marrying off their girl children in exchange for cattle has reduced drastically.

Talks given during Parent Teachers Association meetings in Schools on the importance of educating girls have had a very positive response from parents.

Women are now able to contribute to household income as a result of their participation in income generating projects supported by the COE thereby improving power relations in homes. (See pictures of women at markets trading)

Evidence *

Many women have applied to the COE for market plots and 103 out of 285 plots were allocated to women. “Being a vegetable vendor at Kalukungu market, I did not expect the council to consider me for a plot to build a shop at mutendere market,” said Mrs. Micah Kalengilile. (See a report and a list of mutendere applicants)

Capacity building* How has the COE work helped to build skills, create voice, agency, enhance leadership and empowerment?

By conducting workshops, community sensitization programmes on GBV, empowering women with enabling environment for business and giving them equal employment

11 opportunities. These are singled out as follows;  Community sensitization  Seminars/Workshops  Workplace training programmes

Evidence * Please provide evidence of community involvement through at least one quote from a community leader. Please ensure that you provide name, surname, organisation and designation.

“ We should be having more of such programmes as they are beneficial to the community.” Councillor Clement Chidila Mungu Ward.

The community leaders are shown in the pictures sensitizing e.g Councillor CleophasMusonko from Kasenje Ward and Councillor Moonga from Chikupi ward.

Changes in attitudes*

One of the partners the COE is working with is the district hospital where victims of GBV are referred to for treatment. The hospital has in response created a community centre and appointed a co-ordinator who works with the COE and counsels victims and relatives during the time of admission at the hospital. This has greatly helped change the attitudes of both the victims and the relatives. It has also reduced cases of relatives shielding perpetrators of GBV and the number of cases being reported has increased and people are now speaking out as per the reports from the Victim Support Unit at the Police station.

Evidence * Please provide at least one quote that demonstrates changes in attitudes. Please

12 remember name, surname, organisation and designation. – 100 words

“ Issues of child defilement should be issues of concern to every community member as bringing up a child isa collective responsibility because it can also happen to anyone’s child.” Ms. Dorothy Musangu former Chairperson Kafue District Business Association.

Changes at a policy level that have come about as a result of the COE work

The COE has never had women fire officers. But this has now changed as a result of the deliberate move by the COE to request for fire women recruits from the Local Government Service Commission.

Evidence A list of firewomen is shown in the staff establishment for Kafue District Council. (Find attached staff establishment).

Any other changes that have come about as a result of the COE work Please use this space to note any other changes that have come about as a result of the COE work.

Gender Policy, HIV/AIDS and Strategic Plan drafted awaiting Council approval. Women voice is now recognized as important in all developmental decisions concerning general wellbeing of communities as no decisions are taken without the participation of women. All Project committees have equal representation of both men and women.

Evidence Please provide evidence for any additional information you have provided.

Men and women now work together, consult and plan together and share information as can be seen in photos attached and drafts Policies awaiting Council Approval are provided for your records.

Lesson learned and innovation *

13 1. That when all stakeholders are taken on board in decision making process and project implementation, success is always guaranteed. In most projects, men prefer women to take up the role of Treasurers as they appreciate the sincerity of women in the management of financial resources.

2. Sensitization programmes are more effective using cultural groups who put up plays and sketches depicting real life stories and practical examples of positive behavioural changes in families.

The COE is carrying out fortnightly sensitization programmes using drama in Wards which have proved very effective and which have been highly appreciated by the communities. Councillors in each Ward are always invited to be part of these programmes where they also help talk to the people about the subjects covered for each particular session. This has helped bring effective interaction between policy makers and the communities.

Learning and sharing with other councils*

Through Sub Committees and Provincial Chapter meetings of the Local Government Association of Zambia, we have shared experiences and solutions to some of the common issues affecting COE and local authorities in gender mainstreaming and other issues. Councils involved are Lusaka, Shibuyunji, Chilanga, Chongwe, Rufunsa, Luangwa and Chirundu. Meetings are hosted by each Council on rotational basis.

Evidence *

‘ It is important that we share experiences as it is easier to find solutions collectively” Ms.Joyce Sakala, Vice President, Lusaka Province.

(see a notice of LGAZ meeting)

Sustainability and replication *

How can the COE work be sustained within your organisation? How can the COE work be cascaded to other Councils? How can your Council contribute to the cascading process? – 300 words

Working on getting the Gender Policy approved and owned by everyone so that it becomes a working paper for every employee and Councillor of the council. It will make everyone

14 more aware of the importance of gender mainstreaming in all our activities.

Through sharing of experiences and good practices with other councils in Chapter meetings of the Local Government Association of Zambia the work of the COE can easily be cascaded to other councils.

15